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August 22, 2016 at 6:00 PM - Regular Board of Education Meeting

Minutes
I. Call to Order
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance and Program
Agenda Item Type:  Procedural Item
Rationale: 

The pledge and program this evening will be presented by the Jefferson Middle School Band under the direction of Josh Bibbs.

In addition, ORHS students will present the ORHS Kakehashi Exchange.

III. Approval of Agenda
Agenda Item Type:  Procedural Item
Recommended Motion(s):  Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Agenda Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
IV. Special Reports/Presentations
Agenda Item Type:  Procedural Item
IV.A. Good News
Agenda Item Type:  Action Item
IV.B. Energy Systems Group
Speaker(s):  Bruce Borchers
Agenda Item Type:  Information Item
Attachments: (1)
IV.C. TN Teacher Leadership Network
Speaker(s):  Kelly Williams, Amber Henry, Lauren Blair
Agenda Item Type:  Information Item
V. Public Forum
Agenda Item Type:  Procedural Item
VI. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Consent Agenda Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VI.A. Board Minutes: 8-1-16
Agenda Item Type:  Consent Item
VI.B. American Red Cross Shelter Agreement with Oak Ridge Schools
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Consent Item
Rationale:  Please see attached the shelter agreement between Oak Ridge Schools and the American Red Cross. The agreement provides that, after meeting its responsibility to students and to the extent of its ability, the Board of Education will permit the American Red Cross to use school facilities for mass shelters in the event of a disaster.
Attachments: (1)
VII. Items for Action
Agenda Item Type:  Action Item
VII.A. Selection of Audit Firm for FY'17 Financial Audit
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the attached contracts with Brown Jake and McDaniel, PC to perform the FY ’17 Financial Audits at a fee of $30,800.
Recommended Motion(s):  Motion to approve Brown Jake and McDaniel, PC to perform the FY'17 Financial Audit Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Brown Jake and McDaniel, PC to perform the FY'17 Financial Audit Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.B. ORHS Orchestra Field Trip
Speaker(s):  Bruce Lay
Agenda Item Type:  Action Item
Rationale: 

I recommend approval for the Oak Ridge High School Orchestra to travel to Orlando, FL, to participate in a National Orchestra Competition and Adjudication program from March 9 – March 13, 2017. Numerous fundraisers will be available for students to participate in raising funds.

Recommended Motion(s):  Motion to approve ORHS Orchestra Field Trip to Orlando, FL on March 9-13, 2017 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
VII.C. Blanket Purchase Order to Home Depot
Speaker(s):  Allen Thacker
Agenda Item Type:  Action Item
Rationale:  I recommend approval of a blanket purchase order to Home Depot in the amount of $50,000 for annual FY’17 incidental purchases.  Please see attached for supporting details.
Recommended Motion(s):  Motion to approve blanket purchase order to Home Depot in the amount of $50,000 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve blanket purchase order to Home Depot in the amount of $50,000 Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.D. Blanket Purchase Order to Ellison Janitorial Supplies, Inc.
Speaker(s):  Allen Thacker
Agenda Item Type:  Action Item
Rationale:  I recommend approval of a blanket purchase order to Ellison Janitorial Supplies, Inc., in the amount of $50,000 for annual chemical supplies.  Please see attached for supporting details.
Recommended Motion(s):  Motion to approve a blanket purchase order to Ellison Janitorial Supplies in the amount of $50,000 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve a blanket purchase order to Ellison Janitorial Supplies in the amount of $50,000 Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.E. Application for Safe Schools Act
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the Application for Safe Schools Act funding for FY17.
Recommended Motion(s):  Motion to approve the Application for Safe Schools Act funding for FY17 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Application for Safe Schools Act funding for FY17 Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.F. Board Policy 6.411 Student Wellness - Second Reading
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale: 

I recommend approval of Board Policy 6.411 Student Wellness. This is a TSBA recommended policy to reflect the new physical activity standards. Executive Committee and school administrators have reviewed the changes.

Recommended Motion(s):  Motion to approve Board Policy 6.411 Student Wellness - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.411 Student Wellness - Second Reading Passed with a motion by Angi Agle and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.G. Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503 - First Reading
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend approval of Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503 - First Reading.
Recommended Motion(s):  Motion to approve Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503 - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policies 2.200, 4.210, 4.211, 5.301, 6.304, 6.313, 6.409, 6.413, 6.503 - First Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Absent
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VIII. Items for Information
Agenda Item Type:  Procedural Item
VIII.A. Enrollment
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attachment.
Attachments: (1)
VIII.B. Attendance
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attachment.
Attachments: (1)
VIII.C. Financial Reports for June and July 2016
Speaker(s):  Karen Gagliano
Agenda Item Type:  Information Item
Rationale:  Attached are Financial Reports for June and July 2016. This report is informational only as this is a preliminary, unaudited report.
Attachments: (2)
IX. Items for Discussion
Agenda Item Type:  Information Item
X. Old Business
Agenda Item Type:  Procedural Item
XI. New Business
Agenda Item Type:  Procedural Item
XII. Communications
Agenda Item Type:  Procedural Item
XIII. Adjournment
Agenda Item Type:  Procedural Item
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