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April 25, 2016 at 6:00 PM - Regular Board of Education Meeting

Minutes
I. Call to Order
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance and Program
Agenda Item Type:  Procedural Item
Rationale: 

The program this evening will be presented by the Oak Ridge Schools Preschool multi-age classrooms under the direction of Ms. Dalton, Ms. Ashley, Ms. Martin and Ms. Tuck.

III. Approval of Agenda
Agenda Item Type:  Procedural Item
Recommended Motion(s):  Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Agenda Passed with a motion by Paige Marshall and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
IV. Special Reports/Presentations
Agenda Item Type:  Procedural Item
IV.A. Good News
Agenda Item Type:  Action Item
IV.B. Just the Facts About Oak Ridge Schools
Agenda Item Type:  Action Item
V. Public Forum
Agenda Item Type:  Procedural Item
VI. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Consent Agenda Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VI.A. Board Minutes: 3-28-16
Speaker(s):  Keys Fillauer
Agenda Item Type:  Consent Item
VI.B. Board Minutes: 4-18-16
Speaker(s):  Keys Fillauer
Agenda Item Type:  Consent Item
VI.C. Recommendation for Licensure Advancement
Speaker(s):  Bruce Lay
Agenda Item Type:  Consent Item
Rationale:  I recommend approval of licensure advancement application for Kayla Gass be submitted to the State Department of Education for advancement to a Professional License.
Attachments: (1)
VII. Items for Action
Agenda Item Type:  Action Item
VII.A. FY'16 Budget Transfer #6 - Transfer of Funds - Second Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of FY’16 Budget Transfer #6 as detailed on the attached information.  These changes do not impact the overall appropriation approved by the City and requires no action of City Council.
Recommended Motion(s):  Motion to approve Budget Transfer #6 - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Budget Transfer #6 - Second Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.B. FY'16 Budget Transfer #7 - Transfer of Funds - First Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of FY’16 Budget Transfer #7 to purchase 1:1 devices as detailed on the attached information.  These changes do not impact the overall appropriation approved by the City and requires no action of City Council.
Recommended Motion(s):  Motion to approve FY'16 Budget Transfer #7 - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve FY'16 Budget Transfer #7 - First Reading Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.C. FY'16 Budget Transfer #7 - Transfer of Funds - Second Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of FY’16 Budget Transfer #7 to purchase 1:1 devices as detailed on the attached information.  These changes do not impact the overall appropriation approved by the City and requires no action of City Council.
Recommended Motion(s):  Motion to approve Budget Transfer #7 - Transfer of Funds - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Budget Transfer #7 - Transfer of Funds - Second Reading Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.D. Pre-K Grant Application
Speaker(s):  Charlsey Cofer
Agenda Item Type:  Action Item
Rationale:  I recommend approval to allow the ORS Preschool to apply for the Voluntary Pre-K Grant for the 2016-2017 school year.
Recommended Motion(s):  Motion to approve to allow the ORS Preschool to apply for the Voluntary Pre-K Grant for the 2016-2017 school year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve to allow the ORS Preschool to apply for the Voluntary Pre-K Grant for the 2016-2017 school year Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.E. Jefferson Middle School Stair Replacement Bid
Speaker(s):  Allen Thacker
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the bid from First Place Finish of Oak Ridge, TN., in the amount of $28,150 for Jefferson Middle School stair replacement.
Recommended Motion(s):  Motion to approve the bid from First Place Finish in the amount of $28,150 for Jefferson Middle School stair replacement Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the bid from First Place Finish in the amount of $28,150 for Jefferson Middle School stair replacement Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.F. Transportation Contract Renewal with First Student, Inc. for Fiscal Year 2017
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend the annual renewal of the Transportation Services Contract with First Student, Inc., for Fiscal Year 2017.
Recommended Motion(s):  Motion to approve the transportation contract with First Student, Inc. for FY 2017 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the transportation contract with First Student, Inc. for FY 2017 Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.G. Purchase of Replacement Vehicle for Maintenance Department
Speaker(s):  Allen Thacker
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the purchase of a new Ford F-350 4WD Truck through the National Joint Power Alliance buying cooperative in the amount of $42,525.
Recommended Motion(s):  Motion to approve purchase of replacement vehicle for Maintenance Department Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve purchase of replacement vehicle for Maintenance Department Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.H. Purchase of Teacher Devices for Access Oak Ridge
Speaker(s):  Doug Cofer
Agenda Item Type:  Action Item
Rationale: 

I recommend the approval of teacher devices from PCS, Inc. at a total cost of $135,140.00 as Phase 2 of the Access Oak Ridge Project.


Recommended Motion(s):  Motion to approve purchase of teacher devices from PCS, Inc. for Phase 2 of Access Oak Ridge Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve purchase of teacher devices from PCS, Inc. for Phase 2 of Access Oak Ridge Passed with a motion by Paige Marshall and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.I. Purchase of Student Devices for Access Oak Ridge
Speaker(s):  Doug Cofer
Agenda Item Type:  Action Item
Rationale: 

I recommend the approval of student devices from PCS, Inc. at a total cost of $405,100 as Phase 2 Part A of the Access Oak Ridge Project.

Recommended Motion(s):  Motion to approve purchase of student devices from PCS, Inc for Access Oak Ridge Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve purchase of student devices from PCS, Inc for Access Oak Ridge Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.J. Carl Perkins Reserve Grant for FY'17
Speaker(s):  Holly Cross
Agenda Item Type:  Action Item
Rationale: 

I recommend approval the continuation of the Carl Perkins Reserve Grant for FY17. The board approved this grant in FY16 to fund new equipment and training for Advanced Manufacturing courses in Oak Ridge Schools and to support student attainment of industry certifications. This year we are requesting additional equipment ($50K); and certification support ($10K). Funding application details are included for board review.


Recommended Motion(s):  Motion to approve the Carl Perkins Grant for FY'17 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Carl Perkins Grant for FY'17 Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (2)
VIII. Items for Information
Agenda Item Type:  Procedural Item
VIII.A. Enrollment Report
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached Enrollment Report.
Attachments: (1)
VIII.B. Financial Report
Speaker(s):  Karen Gagliano
Agenda Item Type:  Information Item
Rationale:  See attached Financial Report for March 2016.
Attachments: (1)
VIII.C. 2016 Spring Intersession
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached Spring Intersession Report.
Attachments: (1)
IX. Items for Discussion
Agenda Item Type:  Information Item
IX.A. Big Picture - Budget Development Concepts for FY'17
Speaker(s):  Karen Gagliano
Agenda Item Type:  Information Item
Rationale: 

See attached document for details.

Attachments: (1)
X. Old Business
Agenda Item Type:  Procedural Item
XI. New Business
Agenda Item Type:  Procedural Item
XII. Communications
Agenda Item Type:  Procedural Item
XIII. Adjournment
Agenda Item Type:  Procedural Item
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