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January 4, 2016 at 6:00 PM - Regular Board of Education Meeting

Minutes
I. Call to Order
Agenda Item Type:  Procedural Item
II. Pledge of Allegiance (no program)
Agenda Item Type:  Procedural Item
III. Approval of Agenda
Agenda Item Type:  Procedural Item
Recommended Motion(s):  Motion to approve the Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Agenda Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
IV. Special Reports/Presentations
Agenda Item Type:  Procedural Item
IV.A. Good News
Agenda Item Type:  Action Item
IV.B. Just the Facts About Oak Ridge Schools
Agenda Item Type:  Action Item
V. Public Forum
Agenda Item Type:  Procedural Item
VI. Consent Agenda
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Motion to approve the Consent Agenda Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the Consent Agenda Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VI.A. Board Minutes: 11-23-15
Agenda Item Type:  Consent Item
Attachments: (1)
VII. Items for Action
Agenda Item Type:  Action Item
VII.A. FY'15 Audit Report for Oak Ridge Schools
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY’15 Financial Audit Report for Oak Ridge Schools.  Please see attachment.
Recommended Motion(s):  Motion to approve the FY'15 Financial Audit Report for Oak Ridge Schools Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY'15 Financial Audit Report for Oak Ridge Schools Passed with a motion by Angi Agle and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.B. FY'15 Internal School Funds Audit/Financial Report for Individual School Locations
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the FY’15 Financial Audit Report for the Individual School Locations – Student Activity Funds.  Please see attachment.
Recommended Motion(s):  Motion to approve the FY'15 Financial Audit Report for the individual school locations Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the FY'15 Financial Audit Report for the individual school locations Passed with a motion by Laura McLean and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.C. Extension of Contract for Superintendent of Schools
Speaker(s):  Keys Fillauer
Agenda Item Type:  Action Item
Rationale:  I recommend that the Board of Education vote that, effective June 18, 2016, the term of the contract of employment between the Board of Education and Dr. Bruce Borchers, Superintendent of Schools, shall be extended until June 17, 2020.
Recommended Motion(s):  Motion to approve the extension of contract for the Superintendent of Schools until June 17, 2020 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the extension of contract for the Superintendent of Schools until June 17, 2020 Passed with a motion by Keys Fillauer and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.D. Low Voltage Technician Position
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the addition of a 1.0 FTE Low Voltage Technician for the IT Department. The rationale for this change is attached. The funding for this position is available in the current budget from the salary and benefits transfer from the vacant .5 FTE curriculum generalist position.
Recommended Motion(s):  Motion to approve the addition of a 1.0 FTE Low Voltage Technician Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the addition of a 1.0 FTE Low Voltage Technician Passed with a motion by Laura McLean and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.E. Addition of One Full Time (1.0 FTE) and Two Part-Time (.75 FTE) Teaching Assistants at the Preschool and One Part-Time (.5 FTE) at Glenwood
Speaker(s):  Charlsey Cofer
Agenda Item Type:  Action Item
Rationale: 

I recommend the approval of three additional teaching assistant positions at the preschool and one at Glenwood. Due to the increasing high needs of our current and newly enrolled children, the preschool requires additional staff to ensure that the needs of these children are being met. The additional .5 FTE at Glenwood is needed for student intervention. Title 1 funds are available in the current budget.

Recommended Motion(s):  Motion to approve the addition of 1.0 FTE and two .75 FTE teaching assistants at the Preschool and One Part-Time (.5 FTE) at Glenwood Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve the addition of 1.0 FTE and two .75 FTE teaching assistants at the Preschool and One Part-Time (.5 FTE) at Glenwood Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (2)
VII.F. FY'16 Budget Transfer #4 - Transfer of Funds - Second Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend the approval of FY’16 Budget Transfer #4.  Please find detailed transfer information attached.  The bulk of the transfer is “grant” driven.
Recommended Motion(s):  Motion to approve FY'16 Budget Transfer #4 - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve FY'16 Budget Transfer #4 - Second Reading Passed with a motion by Angi Agle and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.G. FY'16 Budget Amendment #1 - Second Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend the approval of FY’16 Budget Amendment #1 in the amount of $200,000.  Please see attached for details
Recommended Motion(s):  Motion to approve FY'16 Budget Amendment #1 - Second Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve FY'16 Budget Amendment #1 - Second Reading Passed with a motion by Paige Marshall and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.H. FY'16 Budget Transfer #5 - Transfer of Funds - First Reading
Speaker(s):  Karen Gagliano
Agenda Item Type:  Action Item
Rationale:  I recommend the approval of the $30,000 budget transfer as detailed on the attached information from the Special Education Department.  These changes do not impact the overall appropriation approved by the City and requires no action of City Council.
Recommended Motion(s):  Motion to approve FY'16 Budget Transfer #5 - Transfer of Funds - First Reading Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve FY'16 Budget Transfer #5 - Transfer of Funds - First Reading Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.I. Board Policy 1.704 Charter Schools - First Reading
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA recommended changes to Board Policy 1.704 Charter Schools.
Recommended Motion(s):  Motion to approve Board Policy 1.704 Charter Schools Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 1.704 Charter Schools Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.J. Suspend Second Reading of Board Policy 1.704 Charter Schools
Speaker(s):  Bruce Borchers
Agenda Item Type:  Action Item
Rationale:  I recommend suspending the Second Reading of Board Policy 1.704 Charter Schools.
Recommended Motion(s):  Motion to approve suspending Second Reading of Board Policy 1.704 Charter Schools Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve suspending Second Reading of Board Policy 1.704 Charter Schools Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.K. Board Policy 4.700 Testing Programs - First Reading
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of TSBA proposed Board Policy 4.700 Testing Programs. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 4.700 Testing Programs Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 4.700 Testing Programs Passed with a motion by Laura McLean and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.L. Suspend Second of Reading 4.700 Testing Programs
Speaker(s):  Tracey Beckendorf-Edou
Agenda Item Type:  Action Item
Rationale:  I recommend approval of suspending Second Reading of Board Policy 4.700 Testing Programs.
Recommended Motion(s):  Motion to approve suspending Second Reading of Board Policy 4.700 Testing Programs Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve suspending Second Reading of Board Policy 4.700 Testing Programs Passed with a motion by Bob Eby and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.M. Board Policy 5.305 Family and Medical Leave - First Reading
Speaker(s):  Chris Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA proposed Board Policy 5.305 Family and Medical Leave. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 5.305 Family and Medical Leave Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 5.305 Family and Medical Leave Withdrawn with a motion by Bob Eby and a second by Bob Eby.
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.N. Suspend Second Reading of Board Policy 5.305 Family and Medical Leave
Speaker(s):  Chris Lee
Agenda Item Type:  Action Item
Rationale:  I recommend approval to suspend Second Reading of Board Policy 5.305 Family and Medical Leave.
Recommended Motion(s):  Motion to approve suspending Second Reading Board Policy 5.305 Family and Medical Leave Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve suspending Second Reading Board Policy 5.305 Family and Medical Leave Withdrawn with a motion by Bob Eby and a second by Bob Eby.
No Action(s) have been added to this Agenda Item.
VII.O. Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest - First Reading
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA proposed Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest. Changes are noted in attachment.
Recommended Motion(s):  Motion to approve Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest Passed with a motion by Bob Eby and a second by Paige Marshall.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.P. Suspend Second Reading of Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale:  I recommend approval of suspending Second Reading of Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest.
Recommended Motion(s):  Motion to approve suspending Second Reading of Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve suspending Second Reading of Board Policy 6.414 Prevention and Treatment of Sudden Cardiac Arrest Passed with a motion by Angi Agle and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.Q. Board Policy 6.402 Physical Examinations and Immunizations - First Reading
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale:  I recommend approval of TSBA proposed Board Policy 6.402 Physical Examinations and Immunizations. Changes are in red.
Recommended Motion(s):  Motion to approve TSBA proposed Board Policy 6.402 Physical Examinations and Immunizations Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve TSBA proposed Board Policy 6.402 Physical Examinations and Immunizations Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.R. Suspend Second Reading of Board Policy 6.402 Physical Examinations and Immunizations
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale:  I recommend suspending Second Reading of Board Policy 6.402 Physical Examinations and Immunizations.
Recommended Motion(s):  Motion to approve suspending Second Reading of Board Policy 6.402 Physical Examinations and Immunizations Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve suspending Second Reading of Board Policy 6.402 Physical Examinations and Immunizations Passed with a motion by Angi Agle and a second by Laura McLean.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VII.S. Board Policy 6.4001 Student Surveys, Analyses, and Evaluations - First Reading
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale:  I recommend approval of the TSBA proposed Board Policy 6.4001 Student Surveys, Analyses and Evaluations. Changes are in red.
Recommended Motion(s):  Motion to approve Board Policy 6.4001 Student Surveys, Analyses and Evaluations Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve Board Policy 6.4001 Student Surveys, Analyses and Evaluations Passed with a motion by Laura McLean and a second by Bob Eby.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
Attachments: (1)
VII.T. Suspend Second Reading of Board Policy 6.4001 Student Surveys, Analyses and Evaluations
Speaker(s):  Larrissa Henderson
Agenda Item Type:  Action Item
Rationale:  I recommend approval of suspending the Second Reading of Board Policy 6.4001 Student Surveys, Analyses and Evaluations.
Recommended Motion(s):  Motion to approve suspending Second Reading of Board Policy 6.4001 Student Surveys, Analyses and Evaluations Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve suspending Second Reading of Board Policy 6.4001 Student Surveys, Analyses and Evaluations Passed with a motion by Bob Eby and a second by Angi Agle.
  • Agle: Yea
  • Eby: Yea
  • Fillauer: Yea
  • Marshall: Yea
  • McLean: Yea
No Action(s) have been added to this Agenda Item.
VIII. Items for Information
Agenda Item Type:  Procedural Item
VIII.A. Enrollment Report
Speaker(s):  Bruce Lay
Agenda Item Type:  Information Item
Rationale:  See attached report.
Attachments: (1)
VIII.B. Financial Report
Speaker(s):  Karen Gagliano
Agenda Item Type:  Information Item
Rationale:  Attached is the Financial Report for November 2015.
Attachments: (1)
IX. Items for Discussion
Agenda Item Type:  Information Item
X. Old Business
Agenda Item Type:  Procedural Item
XI. New Business
Agenda Item Type:  Procedural Item
XII. Communications
Agenda Item Type:  Procedural Item
XIII. Adjournment
Agenda Item Type:  Procedural Item
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