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December 13, 2018 at 5:00 PM - December Board Meeting

Call to Order

Citizen's Forum

Adopt & Approve the Consent Agenda
Director's Personnel Report
Board Minutes
Nurse's Report
Budget Amendments
General Purpose Monthly Financial Report
Adopt & Approve the Main Agenda
Discussion:  Madam Chairman, Jill Coker, requested the agenda be amended. Sub item #2. * Determination of Personnel Matter be amended to Item #13 on the agenda, noted as a board action item. 
*Granting of Tenure: Recommendations by the Director of Schools
Speaker(s):  Dr. Brian Norton

Dr. Norton provided the board with his recommendation for ten teachers throughout the district that met the qualifications for tenure.

Those recommended:

Harrelson School

Cobly Prosser

John Thomas Hinson

Sandra Borst Lambert

Henry School

Megan Cheek

Katie Hernandez

Lakewood School

Shay Armstrong

Allison Herman Smith

Henry County High School

Barry Baker

Jessica Borens Lemons

Mercedes Spencer

* The Board accepted Dr. Norton's recommendation.

Patriot Pride Christmas Card Winner Recognition
Speaker(s):  Dr. Susan Burton

Katie Coffield, a Junior at Henry County High School, was recognized at the Patriot Pride Christmas Card Winner. 

She is a student in Mr. Chandler's Art Class.

Service Solutions Recognition
Speaker(s):  Dr. Brian Norton

Service Solutions Supervisor, Ms. Jayme Nance, recognized both Employee of the Quarter and Employee of the Year. 

Recipients were presented with a Certificate of Appreciation and a gift card.

*Policy: 3.212- District Water Testing ( Second Reading)
Speaker(s):  Dr. Brian Norton
Discussion:  * Board approved the recommended changes.
*Policy: 4.701- Maintaining Test and Data Security (Second Reading)
Speaker(s):  Dr. Brian Norton
Discussion:  * Board approved the recommended changes.
Policy 1.400-School Board Meetings ( First Reading)
Speaker(s):  Dr. Brian Norton

Dr. Norton advised the board of the recommend change regarding the District's current Policy 1.400- School Board Meetings.

The addition to the policy will be added to Line #9:

"Regular meetings of the Board shall be held on the second Thursday of each month and a change will only be made when recommended by the Director and Reasonable Chair. Notice will be made to the media."

This will be reviewed for second reading at the January meeting.

Policy:4.211- Work-Based Learning Program ( First Reading)
Speaker(s):  Dr. Brian Norton

Dr. Norton advised the board that the recommendation for Policy: 4.211- Work-Based Learning Program is a recommendation from TSBA. 

Dr. Norton provided a copy of the model policy to the Board to review for approval at the January meeting.

*2019-2020 School Calendar Approval
Speaker(s):  Dr. Brian Norton

Dr. Norton presented the proposed 2019-2020 School Calendar to the Board. 

Dr. Norton briefly highlighted specific dates, such as; 

First Day of School- August 2, 2019

Fall Break- October 14-18, 2019

Christmas Break-December 23-January 3, 2020 (* Students return to school on January 6, 2020)

Spring Break- March 23-27, 2019

Graduation- May 15, 2020

Last Day for Students- May 22, 2020

Dr. Norton advised the board that 13 days have been stockpiled for the district for 2019-2020. Two of those days will be used for staff development and the remaining eleven for inclement weather issues. 

Dr. Norton advised the board that if additional days are needed for "make up" days then President's Day, a Parent Teacher Day, and Good Friday are available. Any additional days would be deducted from Spring Break as needed. 

Lastly, Dr. Norton informed the Board that this calendar had been shared with the Paris Special School District.

* Board Approved the 2019-2020 School Calendar.


*Recommendation from Facilities & Grounds Committee
Speaker(s):  Dr. Brian Norton

Board member, Mr. Josh Frey, made a motion to the board following a Facilities & Grounds Committee Meeting that took place earlier in the week.

Mr. Frey's motion stated, " to proceed with the field house expansion and accept Base Bid #2 without additional parking."

Board member, Mr. Jim McCampbell, agreed to support the motion stating that only because other projects had come in "under budget" he would support the motion but as long as the project does not exceed the original proposal of $530K. 

With the acception of this motion, the Board voted to move forward with field house expansion.

The board approved to seek bids for the Concession Stand and Band Room renovations in March.


Facilities Update
Speaker(s):  Mr. John Akers

Maintenance Supervisor, Mr. John Akers, provided a facilities update to the board. 

The maintenance building project should be complete very shortly, with the exception of some paving that will be done in the Spring. 

Footers, water and sewer lines are in place for the Spring Sports Building and weather has been an issue. However, the plan is to still have it completed by the end of sports season in 2019.

Director's Report
Speaker(s):  Dr. Brian Norton

Dr. Norton discussed information about the recent release of district's School Report Card.

He informed the board about the District Audit. This is a final report from the State Comptroller's office. Dr. Norton praised Mrs. LonNita McDonald, Financial Director, and her team for zero audit findings.

The same office also conducts a Computer Inform Tech Audit and in this audit there was one finding. This issue was resolved immediately.

Dr. Norton informed the board that coaches are in place and tryouts took place for Middle School Soccer. The boys season will be scheduled for the Spring. The district is covering the cost of the uniforms and equipment needed. The total cost was just over $1,500.

Surveillance cameras are being installed at Grove and the work will continue to other schools in the district once they are complete at Grove.

Last, Dr. Norton congratulated Harrelson School with the successful implementation of a positive behavior program called RTI2B. Because of the program's success, they are 1 of 12 schools in West TN to be honored as a school of recognition for 2018-2019. Dr. Norton informed the board that more information would be shared at the February meeting.


*The Board entered into Closed Executive Session.

Closed Executive Session
Executive Session Regarding a Personnel Matter
*Determination of Personnel Matter

 The Board resummed from Closed Executive Session regarding a Personnel Matter .

Board member, Mr. Tom Beasley, made a motion for the dismissal of Mr. Blair Chadwick.  Fellow Board Member, Mr. Josh Frey, seconded the motion.

Madam Chairman, Ms. Jill Coker, asked for a roll count vote:

District III: Tom Beasley- Yes

District I- Rod Frey- Yes

District Iv- Jim McCampbell- Yes

District V- Jill Coker- Yes

District II- Josh Frey- Yes

*Motion Passed*

Board member, Rod Frey, made a motion to adjourn and Mr. Jim McCampbell seconded the motion.

* Meeting adjourned- 6:30 p.m.

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