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April 13, 2017 at 5:00 PM - April Board Meeting

Minutes
Call to Order
Citizen's Forum
Discussion: 

Adopt & Approve the Consent Agenda
Director's Personnel Report
Nurse's Report
Board Minutes
Budget Amendments
General Purpose Monthly Financial Report
Adopt & Approve the Main Agenda
*Field Trip Request: Speech Team
Speaker(s):  Linda Miller
Discussion: 

Ms. Linda Miller with the Henry County Speech Team requested permission for two HCHS students, Natalie Clark and Charlie Raymer, to attend the National Speech & Debate Association's National Tournament in Birmingham, AL on June 18-23.

Ms. Miller stated to the board that both students are State Champions in their categories and have worked extremely hard for this opportunity.  Both will compete for the entire week (six rounds) while there and it is estimated that over 3,000 students will be in attendance. 

Board approved this request.

*Henry County 4-H Program Request
Speaker(s):  Dr. Brian Norton
Discussion: 

Dr. Norton stated to the board that every year about 80 students participate in 4-H camp that is held at the Ridley 4-H Center in Columbia, TN. Both the cost of fuel and the drivers will be covered by the UT Extension from fees collected from the campers. The organization simply ask to use our buses for transporting.

Board Approved this request

*Final Approval for HC Fishing Team
Speaker(s):  Dr. Brian Norton
Discussion: 

Dr. Norton presented to the board  follow-up information from the HC Fishing Team Organization meeting that was held on March 27, 2017. Overall, over 32 students (accompanied by a parent) attended the meeting and fourteen of those present were prepared to enter the April 29th tournament in Dayton, TN.

Dr. Norton stated to the board that all parties involved are aware of the expenses and are prepared to take on those finances. All active members are responsible for membership dues, the cost of a fishing jersey,and registration fees for the tournament. Dr. Norton also added that every parent and/or volunteer assisting with the organization is required by the school system to pass a background check. 

Dr. Norton informed the board that he had spoken with TNRMT and the school system is able to provide liability insurance for the team, especially when the team travels in a caravan to meets, but the school system will not cover the liability of boats that the students use that are from the parents or volunteers that help the fishing team. Volunteers or parents who provide the boats will take on the liability of the students on the HC Fishing Team. Board chairman, Mr. Doug Braden, ask that all requirements related to liability be put in writing for parents and students. Dr. Norton complied.

Dr. Norton asked the board to approve the HC Fishing Team.

The board approved this request.

Facilities Update
Speaker(s):  Mr. John Akers
Discussion: 

Mr. John Akers presented to the board an update on current facilities projects. Mr. Akers stated that the Transportation building was picked out three weeks ago along with the interior tiles and paint colors. 

Mr. Akers told the board that TLM is almost finished with all the items on the school board's list and he had spent two hours with the representatives yesterday. One issue that they are reviewing is the need for an increased space for the band . The number has grown from 125 students to around 150 students and the band needs an area that can accommodate additional growth. He stated that hopefully at the next meeting he can confirm a definite plan once he hears back from TLM.

 

Mr. Akers stated that the design approval on Maintenance Building will take place next week.

Another issue that has come about is that the softball field is in need of additional renovations. A meeting was held with Coach Osborne, Mr. Poteete, Dr. Norton, and myself  and a short term solution will working for the rest of the season but there is a definite need to address long-term solutions. The renovations will be a financial responsibility but all the work needs to be done all at once.

Director's Report
Speaker(s):  Dr. Brian Norton
Discussion: 

Dr. Norton stated to the board that the D2D process was complete. After 18 months of multiple reviews and findings it was very clear that after the long process that our teachers and principals should be very proud and he could not brag enough about all the great reports. 

May 4, 2017 at 4:00 p.m. on the North lawn of the Tower Building a reception will be held in honor of the 100th Year of FFA. Dr. Norton publicly invited everyone to attend and hopes for a wonderful turn out.

Dr. Norton announced that Henry County Schools has released a new website layout that is more up-to-date and user friendly for students, parents, or anyone needing information on our system. He encouraged everyone to visit the site and see the difference.

Dr. Norton provided a list to the board members, " Calendar Dates of Interest" reminding them that on April 27th there will be a Budget Committee meeting at 3:00 p.m., May 4th prior to the FFA celebration and board meeting there will be a Budget Committee meeting at 3:00 p.m., May 11th will be the 2nd Annual End of Year Celebration at the HC Fairgrounds at 6:00 p.m., May 16th is 8th Grade Celebration at Paris Landing, and June 15 is the board meeting at 5:00 p.m.

Dr. Norton also asked the board to confirm the date for the Board Retreat and Board meeting in July. The board selected July 20, 2017.

Meeting adjourned- 5:45 p.m.

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