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September 12, 2013 at 5:00 PM - September Meeting

Minutes
Call to Order
Speaker(s):  Chairman Tom Beasley
Discussion:  Pledge of Allegiance was led by Jim McCampbell. A moment of silence was observed by Doug Braden.
Citizen's Forum
* Election of Chairman
* Election of Vice-Chairman
Adoption of Agendas
Adopt & Approve the Consent Agenda
Director's Personnel Report
August 15, 2013 Board Minutes
2013-2014 Salary Schedule
Certification of Compliance of Textbooks
Adopt & Approve the Main Agenda
Old Business
* Renewal of Director's Contract
Speaker(s):  Tom Beasley
Discussion:  Proposed to extend contract to June 30, 2015.
* Board Committee Elections
Discussion:  Jim McCampbell adding to Facilities & Grounds Committee.
Recognition of Reward School
Speaker(s):  Mr. Sam Miles
Discussion:  Mr. Miles recognized and congratulated Lakewood Elementary for being a Reward School for the 2nd year. All schools met all achievement in all categories in our district for the first time in Henry County School System. Mrs. Veazey presented information on how they celebrated at Lakewood as being a reward school for the 2nd consecutive year.
* HCHS Speech Team - fieldtrip request to New York City
Speaker(s):  Linda Miller
Discussion:  Linda Miller presented information on the fieldtrip request to New York City.
Upcoming TSBA meetings
Discussion:  Reminder of the Fall District meeting next Tuesday.
Appoint (3) TSBA delegates
Curriculum Update
Speaker(s):  Betsy Allison & Dr. Renea Wade
Discussion:  Dr. Wade & Betsy Allison presented information about Common Core. They discussed how many teachers were sent to trainings this summer. Mrs. Allison discussed constructive response literacy assessments that will begin at the secondary level.
* Family Life Curriculum
Speaker(s):  Dr. Renea Wade
Discussion:  In 2011, 14 out of 1,000 students were pregnant in Henry County.
Dual Credit Honors Algebra & Trigonometry
Speaker(s):  Betsy Allison
Discussion:  Mrs. Allison presented information about a statewide free dual credit program in Honors Algebra and Trigonometry which is being piloted at HCHS. All state colleges have agreed to take this credit. Mrs. Karen Weatherly and Mrs. Leigh Baker were present to discuss the training that they have attended regarding the dual credit pilot.
TEAM Update
Speaker(s):  Mr. Brian Norton
Discussion:  Mr. Brian Norton presented information on the TEAM evaluation model.
Policy
Speaker(s):  Brian Norton
Discussion:  Mr. Norton detailed the proposed changes on the policies on second reading. Mr. Frey asked if there was a specific committee for policy. Discussion was had on the idea of creating policy committee.
1.802 Section 504 and ADA Grievance Procedure (Second Reading)
3.202 Emergency Preparedness Plan (Second Reading)
4.301 Interscholastic Athletics (First Reading)
Discussion:  Mr. Norton presented information on the proposed policy.
6.304 Student Discrimination/Harassment and Bullying/Intimidation and Cyberbullying (Second Reading)
6.309 Zero Tolerance Offenses (Second Reading)
Discussion:  Mr. Frey stated that he would like for the zero tolerance policy to have no modifications allowed. Discussion was had about the subject.
* Copy Machine Lease Agreement
Speaker(s):  Mr. Sam Miles
Discussion:  Mr. Miles presented information about a new copy machine lease agreement for the entire district. Mr. Miles asked for an approval for the Maintenance Support Agreement & Lease Agreement.
* Insurance Update & Recommendation
Speaker(s):  Mr. Sam Miles
Discussion:  Mr. Miles presented information and the history surrounding health benefits for our district. Miles reminded the board that the cost of insurance has increased over 15% in two years. Miles outlined the factors involved in making a decision regarding insurance. Mr. Miles recommended to the board that split the 5.6% health insurance increase. Insurance Retirement Incentive Mr. Miles reminded the board that he had sent an email earlier in the week outlining his recommendation on the current retirement incentive. Mr. Miles stated that as a board, the insurance costs were reviewed during our budgetary process in the spring. He stated that the district is seeing unprecedented cost increases in health insurance. As a system, we are going to have to find a way to deal with the rising costs that is fiscally sound. Mr. Miles recommended that it is in the best interest to allocate any available funds to our current employees rather than pay for retiree insurance. Mr. Miles made the following recommendation: Beginning with our current fiscal year 2013-2014, we will not offer to pay for insurance benefits to retirees. We have two employees that notified our system last spring of their intention to retire during the school year. These employees would be entitled to the insurance benefits that were in place at the time of notification A roll call vote was requested by Mr. Frey. Tom Beasley Yes Doug Braden Yes Rod Frey No Jim McCampbell Yes Robert Sleadd Yes The recommendation of beginning with our current fiscal year 2013-2014, the Henry County School System will not pay for insurance benefits to retirees pass with a 4-5 vote.
* Adult Basic Education - Rental Agreement
Speaker(s):  Mr. Sam Miles
Discussion:  Mr. Miles presented the information on the memorandum of understanding regarding the lease of a building in Benton County for the Adult Basic Education Program. Discussion was had regarding Benton County. Adjourned at 6:38pm
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