Public Meeting Minutes: February 13, 2017 at 6:00 PM - Regular Board Meeting

1. Agenda

Speaker(s): Donnie Moses

Attachments: (1)

1.403 Agendas

1/27/2017 at 12:56 PM

Action(s):

Motion passed:

Approve the agenda with the addition passed with a motion by Mr. Harvey Jones and a second by Ms. Julie Cathey.

Mr. John Allen: Yea
Ms. Julie Cathey: Yea
Mr. John Dippold: Yea
Mrs. Kristen Gold: Yea
Ms. Susan Hunter: Yea
Mr. Harvey Jones: Yea
Mr. Donnie Moses: Yea
Mr. Robert Warf: Yea
Mr. Andy Woodard: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Mr. Jones requested a video be presented during New Business.

2. Recognitions

Discussion:

2.1. National School Counseling Week

Speaker(s): Ginger Tepedino

Attachments: (1)

National School Counseling Week

2/7/2017 at 9:33 AM

Discussion:

In honor of National School Counseling Week, Mr. Sorrells, assisted by Student Services Coordinator Ginger Tepedino, honored school counselors Robyn Padgett, Carroll Cope, Jennifer Harris, Debbie Gage, Pamela Gentry, Mignonne Sawyer, Chris Coleman, Becky Cheatham, Susan Wild, Edna London, Jeannie Wiles, and Blair Goodman.

2.2. Classified Employee of the Month

Discussion:

Mr. Sorrells recognized Clyde Shelton as the Lewisburg Middle School Classified Employee of the Month.

3. MCEA Report

Speaker(s): Nicky Randolph

Discussion:

There was no MCEA report.

4. Storm Ready

Speaker(s): Tres Beasley

Discussion:

Support Services Supervisor Tres Beasley informed the board that the system has completed the requirements to become a Storm Ready School System, which is a program coordinated through the National Weather Service. Marshall County is one of only four systems in the state of Tennessee considered Storm Ready.

5. Minutes

Attachments: (3)

1.406 Minutes

1/27/2017 at 12:56 PM
1-9-17 Board Meeting

1/23/2017 at 3:38 PM
1-11-17 Executive Session

1/17/2017 at 2:17 PM

Action(s):

Motion passed:

Approve the minutes of the January 9, 2017, regular session and the January 11, 2017, executive session passed with a motion by Ms. Susan Hunter and a second by Mr. Harvey Jones.

Mr. John Allen: Yea
Ms. Julie Cathey: Yea
Mr. John Dippold: Yea
Mrs. Kristen Gold: Yea
Ms. Susan Hunter: Yea
Mr. Harvey Jones: Yea
Mr. Donnie Moses: Yea
Mr. Robert Warf: Yea
Mr. Andy Woodard: Yea

No Action(s) have been added to this Agenda Item.

6. Committee Reports/Schedule Committee Meetings

Discussion:

Ms. Cathey scheduled a Five-Year Strategic Plan Committee meeting for Monday, March 6 at 5:30 p.m.

6.1. Policy Committee Meeting - February 13, 2017

Attachments: (13)

1.407 School Board Records

1/27/2017 at 12:36 PM
3.201 Safety

1/27/2017 at 12:36 PM
3.208 Facilities Planning

1/27/2017 at 12:36 PM
4.206 Special Programs

1/27/2017 at 12:36 PM
4.210 Credit Recovery

2/13/2017 at 1:07 PM
4.406 Use of the Internet

1/27/2017 at 12:36 PM
4.605 Graduation Requirements-Activities

1/27/2017 at 12:36 PM
5.401 Acquired Immune Deficiency Syndrome (AIDS)

1/27/2017 at 12:36 PM
6.200 Attendance

1/27/2017 at 12:36 PM
6.205 Student Assignment and Transfers Within the System

1/27/2017 at 12:36 PM
6.305 Student Concerns, Complaints and Grievances

2/2/2017 at 12:46 PM
6.411 Student Wellness

2/6/2017 at 4:33 PM
6.600 Student Records

1/27/2017 at 12:36 PM

Action(s):

Motion passed:

Approve the following policies: 1.407 School Board Records, 3.201 Safety, 3.208 Facilities Planning, 4.206 Special Programs, 4.210 Credit Recovery, 4.406 Use of the Internet, 4.605 Graduation Requirements/Activities, 5.401 Acquired Immune Deficiency Syndrome (AIDS), 6.200 Attendance, 6.205 Student Assignment and Transfers Within the System, 6.305 Student Concerns, Complaints and Grievances, 6.411 Student Wellness, and 6.600 Student Records passed with a motion by Ms. Susan Hunter and a second by Mr. Harvey Jones.

Mr. John Allen: Yea
Ms. Julie Cathey: Yea
Mr. John Dippold: Yea
Mrs. Kristen Gold: Yea
Ms. Susan Hunter: Yea
Mr. Harvey Jones: Yea
Mr. Donnie Moses: Yea
Mr. Robert Warf: Yea
Mr. Andy Woodard: Yea

No Action(s) have been added to this Agenda Item.

7. Surplus

Attachments: (1)

2.403 Personal Property Sales

2/6/2017 at 8:34 AM

Action(s):

Motion passed:

Approve the surplus lists for books, technology and a Forrest High School wrestling mat passed with a motion by Mr. Harvey Jones and a second by Ms. Susan Hunter.

Mr. John Allen: Yea
Ms. Julie Cathey: Yea
Mr. John Dippold: Yea
Mrs. Kristen Gold: Yea
Ms. Susan Hunter: Yea
Mr. Harvey Jones: Yea
Mr. Donnie Moses: Yea
Mr. Robert Warf: Yea
Mr. Andy Woodard: Yea

No Action(s) have been added to this Agenda Item.

7.1. Books

Attachments: (1)

Surplus Books

2/6/2017 at 9:55 AM

7.2. Technology

Attachments: (1)

Technology Surplus

2/2/2017 at 10:16 AM

7.3. Forrest High School Wrestling

Attachments: (1)

FHS Wrestling mat (surplus)

2/8/2017 at 11:09 AM

8. Cornersville High School Lights

Speaker(s): Tres Beasley

Discussion:

Mr. Beasley briefly explained what he has learned from lighting companies concerning the lights.

8.1. Easement Agreement with Cornersville Lions Club

Speaker(s): Tres Beasley

Action(s):

Motion passed:

Enter an easement agreement with the Cornersville Lions Club passed with a motion by Mr. John Dippold and a second by Mr. John Allen.

Mr. John Allen: Yea
Ms. Julie Cathey: Yea
Mr. John Dippold: Yea
Mrs. Kristen Gold: Yea
Ms. Susan Hunter: Yea
Mr. Harvey Jones: Yea
Mr. Donnie Moses: Yea
Mr. Robert Warf: Yea
Mr. Andy Woodard: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Mr. Beasley told the board that the system is ready to initiate the bid process for the baseball lights at Cornersville High School. He explained that one existing pole is in the field of play, while another is on property owned by the Cornersville Lions Club. When the new poles are installed, one or both poles will be installed on Lions Club property. In order to proceed, the board would need to agree on entering an easement agreement with the Cornersville Lions Club.

9. Forrest Property

Attachments: (1)

2.401 Gifts and Bequests

2/6/2017 at 9:45 AM

Action(s):

Motion passed:

Accept the property passed with a motion by Ms. Susan Hunter and a second by Mr. Harvey Jones.

Mr. John Allen: Yea
Ms. Julie Cathey: Yea
Mr. John Dippold: Yea
Mrs. Kristen Gold: Yea
Ms. Susan Hunter: Yea
Mr. Harvey Jones: Yea
Mr. Donnie Moses: Yea
Mr. Robert Warf: Yea
Mr. Andy Woodard: Yea

No Action(s) have been added to this Agenda Item.

Discussion:

Mr. Sorrells stated that the County Commission has given the school system a new parcel of land that connects to the Forrest High School property.

10. Director's Evaluation Instrument

Attachments: (2)

5.803 Evaluation of the Director of Schools

1/27/2017 at 12:59 PM
Director's Evaluation Instrument

1/23/2017 at 1:24 PM

Action(s):

Motion passed:

Approve the Director's Evaluation Instrument passed with a motion by Mr. John Allen and a second by Mr. Harvey Jones.

Mr. John Allen: Yea
Ms. Julie Cathey: Yea
Mr. John Dippold: Yea
Mrs. Kristen Gold: Yea
Ms. Susan Hunter: Yea
Mr. Harvey Jones: Yea
Mr. Donnie Moses: Yea
Mr. Robert Warf: Yea
Mr. Andy Woodard: Yea

No Action(s) have been added to this Agenda Item.

11. New Business

Discussion:

During new business, the board and audience watched a video of the recent Rutherford County Career Fair, in which eighth graders from that area attended. Mr. Jones felt this would be a good event for this system's eighth graders.

12. Director's Report

Speaker(s): Jacob Sorrells

Discussion:

During the Director's Report, Mr. Sorrells: thanked the Chapel Hill Lions Club for the deed to the field house at Forrest; thanked the County Commission for the deed to the additional property adjacent to Forrest School; reminded the board of the Storm Ready ceremony on Tuesday at 10:00 a.m. at the Hardison School annex; he is hoping to receive more information soon on the renovation and cost at Preston Hopkins; absenteeism was 8.5% on Thursday, 10% on Friday, and 10.6% today, and he is continually looking at numbers and monitoring in the event the percentage reaches 15%.

Mr. Jones asked about the progress on roof repairs. Mr. Sorrells said that work is completed at the Central Office and Forrest School, work continues on the weekend at Cornersville School, and LMS is a big job that will take some time to complete.

13. Adjourn

Discussion:

The meeting adjourned at 6:50 p.m.

14. FYI

14.1. Approved Fundraisers

Attachments: (2)