June 6, 2019 at 5:00 PM - Putnam County Regular June Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Recognize the 2019-2020 school and district Teachers of the Year

III.B. Director's Reports

III.B.1. General Purpose School Cash Flow Analysis

III.B.2. Personnel Report

III.B.3. 2018-19 Supplements - Close of School Status Report

III.B.4. Responses from Architectural Firms to RFQ

IV. Approval of the Minutes

IV.A. Minutes of the Regular May Board Meeting - Thursday, May 2, 2019, @ 5:00 PM

V. Approval of the Consent Agenda

V.A. Payments/Purchases

V.A.1. Approval to purchase an Introductory Robotics Package (K-12 Only) from Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee to be used in the new Robotics class at Cookeville High School in the amount of $52,800.00 to be paid from Perkins Basic fund, 142-71300-730-801, as submitted.

V.A.2. Approval to purchase one year renewal of iBoss Enterprise network appliance security subscription through June 2020 from Personal Computer Systems, Inc. (per NCPA iBoss Network Security #01-70) in the amount of $12,845.29 to be paid from 141-71100-722-01607, as submitted.

V.A.3. Approval to purchase PowerSchool SIS server upgrade and technical installation services from PowerSchool Group, LLC in the amount of $42,546.20 to be paid from 141-71100-722-01607, as submitted.

V.A.4. Approval of payment to Moore, Rader, Fitzpatrick and York, P.C. - Cookeville, Tennessee for legal services from February 26, 2019 to May 23, 2019 in the amount of $8,801.18 to be paid from 141-72310-331, Legal Services, as submitted. (General Purpose Schools)

V.B. Bids/Quotes/Sealed Bis/RFPs

V.B.1. Approval of the quote from Carwile Mechanical - Cookeville, Tennessee to replace the mechanical unit for Burks Elementary School office area, as submitted.

V.B.2. Approval of the 3rd year renewal of the Pest Control bid with Optimus Pest Solutions - Smithville, Tennessee, as submitted.

V.B.3. Approval of the Re-Tread Tires REBID from Piedmont Truck Tires - Murfreesboro, Tennessee, as submitted on the bid tally sheet.

V.B.4. Permission to bid Replacement and Installation of a New Intercom System at Cookeville High School's main campus building.

V.B.5. Approval of the Cookeville High School DW Booster Pump Replacement bid from CHC Mechanical Contractors - Cookeville, Tennessee in the base bid amount of $37,863.00 and including Alternate #2 in the amount of $399.00 for a one-year maintenance agreement for all equipment servicing needs, as submitted.

V.B.6. Approval of the Cornerstone Elementary School Cooling Tower Replacement bid from CHS Mechanical Contractors - Cookeville, Tennessee in the base bid amount of $64,947.00 and including Alternate #2 in the amount of $471.00 for a one-year maintenance agreement for all equipment servicing needs, as submitted.

V.C. Budget Amendments/Line Item Transfers

V.C.1. General Purpose Schools Budget Amendments - Fund 141

V.C.1.a. CTE Work Based Learning Funds - To move monies to help utilization the funds more effectively according to program needs

V.C.1.b. CTE General Purpose Funds - To move monies to help improve the CTE Programs in Putnam County for years end

V.C.1.c. Finance - To adjust budget to reflect allocations from State of Tennessee

V.C.1.d. Finance - To adjust budget for UTRUST employee appreciation grant

V.C.1.e. Finance - To adjust budget for KEI Training grant budget

V.C.1.f. Finance - To budget for additional funds received from schools for bus trips

V.C.1.g. Finance - To budget for additional funds received from schools for substitute teachers

V.C.1.h. Finance - To budget for additional funds received from schools

V.C.1.i. Finance - To budget for new boiler at CHS from Fund Balance

V.C.1.j. LEAPS - Adjust budget for Lottery Education Afterschool Program grant

V.C.1.k. PreK - To allocated new, additional funds provided by the State for VPK

V.C.1.l. Finance - To budget for additional Medical Insurance Expense from Fund Balance

V.C.1.m. Finance - To budget for General Purpose School Fund 141 Year End Cleanup

V.C.2. General Purpose Schools Line Item Transfer - Fund 141

V.C.2.a. Adult Education - To redistribute funds for state contract amendment #1 for Adult Education

V.C.3. Federal Projects Budget Amendments - Fund 142

V.C.3.a. CTE Basic Carl Perkins Funds - To move monies to help improve the CTE Programs in Putnam County for years end

V.C.3.b. Finance - To budget for Read to Be Ready Summer Grant

V.C.3.c. Federal Programs - to allocate 2018 remaining revenue from the State Department

V.C.3.d. Federal Programs - ATSI Grant (171) to allocate approved funding

V.C.3.e. Federal Programs - Neglected schools to utilize funds more appropriately according to program needs

V.C.4. School Nutrition Budget Amendment - Fund 143

V.C.4.a. Food Service - Adjust current budget based on projected expenditures/revenues

V.C.5. Extended School Program Line Item Transfer - Fund 146

V.C.5.a. SAC and LITPE - Reallocate funds for year end clean up

V.D. Approval of Out-of-County and Overnight Trip Reports

V.D.1. Out of State/Overnight Board Approval (Middle)

V.D.2. Out of State/Overnight Board Approval (Secondary)

V.E. Approval of Grant Report

V.F. Other

V.F.1. Approval to increase student paid lunch prices for school year 2019-20 by $0.25 each price point, as follows: elementary/middle school paid lunch price from $2.15 to $2.40 and high school paid lunch price from $2.40 to $2.65, as submitted.

V.F.2. Approval of the 2019-20 School Fees, as submitted.

V.F.3. Approval of the 2020 Graduation Dates, as submitted.

V.F.4. Approval of the $20.00 monthly cell phone usage stipend per Policy 3.3001, Use of Cellular Phones, for the following Coordinated School Health/Student Services employees, as submitted: Melanie Bussell, Janet Frank, Jackie Reynolds, Jason Stickler, Kristy Hunt and Amy West.

V.F.5. Approval of the Master Services Agreement between Education Elements, Inc. - San Carlos, California and Putnam County School System for professional services for the 2019-20 school year to be paid from Federal Funds - Title V and to be authorized and supported through the ESC19 purchasing company agreement, as submitted.

V.F.6. Approval of the Classification Chart and Pay-scale for both Hourly and Professional Non-certified Employees for the 2019-20 school year, as submitted.

V.F.7. Approval of the following certified pay scales pending budget approval, as submitted: Deputy Director of Schools, Supervisor, Principal, Assistant Principal, System-Wide Coordinator, System-Wide Specialist, and Teacher.

V.F.8. Approval to enter into a contract with Verizon Connect, (an approved GSA federal purchasing contract),to provide GPS tracking service for Putnam County Buses in the amount of $1,320.50 per month with a one-time set up fee of $2,116.10 to be paid from 141-72710-399, as submitted.

VI. Policy

VI.A. Policies on second and final reading

VI.A.1. Policy 1.803, Tobacco-Free Schools

VI.A.2. Policy 4.209, Alternative Credit Options

VI.A.3. Policy 4.406, Use of the Internet

VI.A.4. Policy 4.603, Promotion and Retention

VII. Discussion/Presentation

VII.A. Final report from 2019 AdvancED Engagement Review

VII.B. Discuss Three Year Academic Calendar Committee structure and timeline.

VII.C. Update regarding Flex Learning Center (formally Adult High School)

VII.D. General Purpose Schools Fund 141 Budget Draft #2

VIII. Adjournment