Public Meeting Minutes: August 2, 2018 at 5:00 PM - Putnam County Regular August Board Meeting

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August 2, 2018 at 5:00 PM - Putnam County Regular August Board Meeting Minutes

August 2, 2018 at 5:00 PM - Putnam County Regular August Board Meeting
Meeting Called to Order
Approval of Agenda
Announcements
I Make A Difference Award
Recognize Putnam County School System Supervisors and Teachers retiring between July 1, 2017 and June 30, 2018
Director's Reports
General Purpose School Cash Flow Analysis
Attachments:
Personnel Report
Attachments:
Approval of Minutes
Minutes of the Regular July Board Meeting - Thursday, June 28, 2018, @ 5:00 PM
Attachments:
Minutes of the Special Called Board Meeting - Monday, July 23, 2018, @ 7:30 PM
Attachments:
Approval of Consent Agenda
Payments/Purchases
Approval of payment to PowerSchool Group, LLC for services from July 15, 2018 to July 14, 2019, in the amount of $57,324.80 to be paid from 141-E-72110-399-00000000-000, Other Contracted Services, as submitted. (General Purpose School Fund)
Attachments:
Approval of payment to Tennessee Tech University - Cookeville, Tennessee for State of Tennessee reimbursement for Pre-K between April 1, 2018, and June 30, 2018, in the amount of $19,903.60 to be paid from 141-73400-01604, Other Contracted Services, as submitted.
Attachments:
Approval of payment to Frontline Technologies Group, LLC for AESOP (Absence & Substitute Management System) and MLP (Professional Learning Management System)for services from July 1, 2018, to June 30 2019, in the amount of $34,751.87 to be paid, as follows: AESOP in the total amount of $17,124.39 from 141 E 72210 399 000 02103 000 = $14,042,39; from 141 E 72220 399 000 00000 000 = $2,397.00 and from 141 E 72230 399 000 00000 000 = $6,850 and MLP in the total amount of $17,627,48 from 141 E 72210 399 000 02103 000 = $700.00; from 141 E 72210 399 000 02117 000 = $3,127.48; from 141 E 72220 399 000 00000 000 = $2,000.00; from 142 E 71300 399 809 00000 000 =$600.00; and 142 E 72210 399 201 00000 000 = $11,200.00, as submitted.
Attachments:
Approval of payment to Skyward - Stevens Point, WI for Accounting and HR Software Annual License fee from July 1, 2018 to June 30, 2019, in the amount of $60,689.00 to be paid from 141-72510-399, Other Contracted Services, as submitted. (General Purpose School Fund)
Attachments:
Approval to purchase Precision Measurement Instruments cart, Curriculum; Instructor Verification Kits; and Lab Verification Blocks in the total amount of $32,017.86 to be paid from Perkins Reserve 142-71300-730-852 for the training and certification required by the National Coalition of Certification Centers ("NC3") for completion of the following program: Precision Measurement Instruments industry certification to be utilized by the following Cookeville High School programs of study: Mechatronics, Project Lead the Way and Maintenance and Light Repair, as submitted.
Attachments:
Approval of payment to Advance Education Improvement Network - Alpharetta, Georgia for annual membership for the 2018-2019 school year in the amount of $18000 from 141-72310-599, as submitted
Attachments:
Approval of payment to FileWave (USA), Inc. - Fishers, Indiana for Filewave license annual renewal from September 1, 2018 to August 31, 2019, in the amount of $27,204.00 to be paid from 141-72810-399, as submitted.
Attachments:
Approval to purchase seventeen (17) credit card readers for systemwide cafeterias including the start up service fee in the total amount of $9,950.00 to be paid from School Nutrition funds with limited use by adults and high school aged students, as submitted
Attachments:
Approval to purchase from Office Depot Educational K-12 Print Services to print open resource materials for PreK-12 English/Language Arts curriculum and student instructional materials and from Amplify, as follows: Amplify - CKLA 4th Grade Student Materials in the amount of $17,809.20 and Core Knowledge Language Arts PreK-4 - Listening and Learning and Skills Strands Printed through Office Depot in the amount of $299,342.64 to be paid from 141-71100-449-02117, Textbooks.
Attachments:
Approval of capital lease agreement for a three-year lease renewable annually from Apple,Inc. to lease 900 MacBook laptop computers in the annual payment amount of $367,612.60 with half to be paid twice a year per attached schedule in the total three-year lease amount of $1,102,837.80 with a $1.00 purchase price at the end of year three to be paid from 141-72250-330, as submitted.
Attachments:
Approval of the purchase of Edgenuity, Inc. - Scottsdale, AZ (sole source provider) for 9-12 Credit Recovery and Credit Advancement online classes for the 2018-2019 school year to be paid from VITAL: 141-71100-399-0101 in the amount of $124,100.00 and SPED 141-71200-429 in the amount of $50,0000, as submitted.
Attachments:
Approval of payment of a $20.00 Monthly Stipend for cell phone usage for the school year 2018-19 per Policy 3.3001, Use of Cellular Phones, to the following individuals: Jackie Reynolds,Federal Engagement Coordinator, to be paid from 142-72210-199; Jason Stickler, RTI Specialist, to be paid from 141-71100-199; and Kristy Hunt, Family Resource Coordinator, to be paid from141-73300-199-02001, as submitted.
Attachments:
Bids/Quotes/Sealed bids/RFPs
Attachments:
Permission to bid 78 passenger pass through cargo trip buses
Attachments:
Permission to bid Gym HVAC systems at both Algood Middle School and Cane Creek Elementary School to be funded as approved by the Putnam County Commission.
Budget Amendments/Line Item Transfers
General Purpose School Budget Amendments - Fund 141
Adult Education - To budget for revenue received for Adult Education Critical Needs
Attachments:
Adult Education - To budget for revenue received for Adult Education Testing
Attachments:
Special Education - To budget VOCRE Grant awarded to PCSS for August and September 2018
Attachments:
Special Education - To budget VOCRE Grant awarded t PCS for 2018-19 school years (10-01-18 thru 06-30-19)
Attachments:
Finance - to budget for KEI Training stipend from State
Attachments:
Finance - To adjust 141 FY19 Budget to reflect changes made at the 7/23/18 Special Called Board Meeting
Attachments:
Federal Projects Budget Amendments - Fund 142
Special Education - To budget IDEA Discretionary Grant - Supplemental Fund awarded to PCSS for 2018-19 school year
Attachments:
Special Education - To budget IDEA Preschool Discretionary Grant funds awarded to PCSS for SWD ages 3-5 years for the 2018-19 school year
Attachments:
Special Education - To budget IDEA Discretionary Grant - "Increase Access to High Core Instruction" awarded to PCSS for SE students for the 2018-19 school year
Attachments:
Special Education - To budget IDEA Discretionary Grant - "Increase Percent of Children Appropriately Identified as SWD"
Attachments:
Special Education - To budget IDEA Discretionary Grant funds: "Achievement on Statewide Assessment" awarded for SWD for the 2018-19 school year
Attachments:
Approval of Out-of-County and Overnight Trip Report
Attachments:
Approval of Grant Report
Attachments:
Other
Approval of the updated job description for the Adult Education District Coordinator, as submitted.
Attachments:
Approval of the following names to be on the Collaborative Conferencing Team: representing PCEA - Diane Phy, Lesley Worsham, Kristy Reagan; representing PET - Karen Price, Danielle Johnson, Ameila Hancock; representing Unaffiliated - Laura Young; and representing the Board - Chris Pierce, Dr Melissa Palk, Billy Stepp, Corby King, Beth Gaw, Kevin Maynard, and Angie Knight.
Attachments:
Approval of a $20 Monthly Stipend for cell phone usage for the 2018-2019 school year, per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72220-199, for Michael Todd Clinton, as submitted.
Attachments:
Approval of the Quarterly Reports for quarter ending June 30, 2018 for the following funds: 141 General Purpose Schools; 142 Federal Projects; 143 Central Cafeteria; and 146 Extended School Program, as submitted.
Attachments:
Approval to adopt the textbook, Government in America: People, Politics and Policy by Edwards, Wattenberg & Howell, as the textbook for the AP Government class.
Attachments:
Approval of the Classification Chart and Pay-scale for both Hourly and Professional Non-certified Employees for the 2018-19 school year reflecting a 2% raise approved by the Board at the July 23, 2018, Special Called Board Meeting, as submitted.
Attachments:
Approval of the Athletic and Activity Supplement amounts and guidelines for the 2018-2019 school year, as submitted.
Attachments:
Approval to purchase the remaining Science, CTE-Health Science, and Fine Arts textbooks from Tennessee Book Company in the amount of $350,214.58 to be paid from 141-71100-499, as submitted.
Attachments:
Approval of the Certified Salary Schedule for the 2018-2019 school year reflecting a 2% raise approved by the Board at the July 23, 2018, Special Called Board Meeting, as submitted.
Attachments:
Approval of the Memorandum of Understanding (MOU)for Tennessee Specific Industry Certification for Human and Social Sciences Pilot for Upperman High School for the 2018-2019 school year, as submitted.
Attachments:
Approval of the Memorandum of Understanding between Tennessee Department of Education and Putnam County School System (PCSS) that awarded $155,000 for the 2018-19 school year to PCSS for developing and maintaining the Coordinated School Health Initiative in Putnam County Schools, as submitted.
Attachments:
Approval of the Memorandum of Understanding (MOU) with Fentress County Schools for space for Adult Education in the amount of $450 per month effective July 1 2018 - June 30, 2019, to be paid from Adult Education funds, as submitted.
Attachments:
Policy
Policy 2.806, Bids and Quotations, on first and final reading, as submitted.
Attachments:
Discussion/Presentations
Approval of a request from Cookeville High School to construct a soccer press box/concession facility on the north side of the soccer field within the enclosed field area.
Attachments:
Discuss Lee Seminary Property
Adjournment
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