Public Meeting Minutes: October 24, 2017 at 5:00 PM - Putnam County Regular November Board Meeting

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October 24, 2017 at 5:00 PM - Putnam County Regular November Board Meeting Minutes

October 24, 2017 at 5:00 PM - Putnam County Regular November Board Meeting
Meeting Called to Order
Approval of Agenda
Announcements
Recognize Upperman High School Coach Dana McWilliams for being named Tennessee Girls Basketball Coach of the Year
Attachments:
Director's Reports
Finance Reports
General Purpose School Cash Flow Analysis
Attachments:
2017-2018 Cell Phone Benefits Report per Policy 3.3001
Attachments:
2016-2017 School Donations Report per Policy 2.401
Attachments:
2017-2018 School Budgets
Attachments:
Personnel Report
Attachments:
Note letter dated 10-06-17 from Tennessee Department of Education regarding Putnam County Schools being in full compliance of ESEA and IDEA program requirements after completion of results-based monitoring.
Attachments:
Approval of Minutes
Minutes of the Regular October Board Meeting - Thursday, September 28, 2017, @ 5:00 PM
Attachments:
Approval of Consent Agenda
Payments/Purchases
Approval of the purchase of ELLevation program for EL teachers per Sole Source letter in the amount of $11,850.00 to be paid from 142-72210-599-301, as submitted.
Attachments:
Approval of the purchase of Performance Matters student data tracking per Sole Source letter in the amount of $32,000.00 to be paid from 142-72210-399-101, as submitted.
Attachments:
Bids/Quotes/Sealed bids/RFPs
Approval of the School Nutrition Equipment Bid from Trimark Strategic - Knoxville, Tennessee in the total amount of $47,088.21 to be paid from food service funds, as submitted.
Attachments:
Approval of the School Nutrition Delivery Ready to Eat Pizza Bid from Pizza Hut - Cookeville, Tennessee in the amount of $6.50 unit price for 14" pizza to be paid from food service funds, as submitted.
Attachments:
Approval to bid Systemwide Mowing Services with contract expiring 11/15/17
Attachments:
Approval to renew the Janitorial Services bid contract (renewal year #3) with Southern Management ABM, LLC - Bartlett, Tennessee effective January 1, 2018 - December 31, 2018, with 2% increase per contract option, as submitted.
Attachments:
Budget Amendments/Line Item Transfers
General Purpose School Budget Amendments - Fund 141
Finance - Central Cafeteria fund to GPS fund
Attachments:
Special Education - To allocate federal funds awarded to PCS for services to High Cost SWD, to be budgeted and expended thru Special Education General Purpose funds
Attachments:
Grants - To establish budget for camp supplies
Attachments:
Teaching & Learning - Budget for Principal Pipeline Grant
Attachments:
Special Education - To budget monies donated by Tennessee Knights of Columbus to Putnam County Schools for the Special Education Department to be used to purchase materials for our students with disabilities
Attachments:
Early Childhood Education - To budget for Ready to be Ready Coaching Network mini grant
Attachments:
Finance - To correct LEAPS budget to match grant amount from State of Tennessee
Attachments:
Early Childhood Education - To budget for ECET2 Training
Attachments:
Early Childhood Education - To budget for CKLA Training (Nov 2017)
Attachments:
Federal Projects Budget Amendments - Fund 142
Special Education - To budget IDEA Discretionary Supplement Funds awarded to PCS for the 2017-18 school year
Attachments:
CTE Carl Perkins - To move monies to help improve the CTE Programs in Putnam County
Attachments:
CTE Carl Perkins - To move monies to help improve the CTE Programs in Putnam County
Attachments:
Federal Programs - Title III to utilize funds more appropriately according to program needs
Attachments:
Federal Programs - Title III (301) to allocate carryover from the 2016-2017 school year
Attachments:
Federal Programs - Title II (201) to utilize funds more appropriately according to program needs
Attachments:
Federal Programs - Title IIA (201) to allocate 2016-2017 carryover
Attachments:
Federal Programs - Consolidated Administration (011) to allocate additional funds
Attachments:
Federal Programs - Title IA (101) to allocate carryover funds from the 2016-2017 school year
Attachments:
Federal Programs - Title IV (401) to allocate revenue from the State Department
Attachments:
Federal Programs - Title IA Neglect (121) to allocate additional revenue from the State Department
Attachments:
Federal Programs - Title V (501) to utilize funds more appropriately according to program needs
Attachments:
Federal Programs - Title V (501) to allocate additional revenue from the State Department
Attachments:
Federal Programs - Title III Immigrant Grant (311) to allocate revenue from the State Department
Attachments:
Approval of Out-of-County and Overnight Trip Report, as submitted.
Attachments:
Approval of Grant Report, as submitted.
Attachments:
Other
Approval of the Memorandum of Understanding (MOU) for the 2017-2018 CTE Exams for Horticulture Science Pilot for Cookeville High School (CHS) and Upperman High School (UHS), as submitted.
Attachments:
Approval of the Memorandum of Understanding (MOU) for the 2017-2018 Tennessee Specific Industry Certification for Social Health Services Pilot for Cookeville High School (CHS), as submitted.
Attachments:
Approval of the agreement between Putnam County Board of Education and Professional Crisis Management (PCMA Inc.) - Sunrise, Florida for Instructor Re-Certification Course in the amount of $3,000 for up to ten (10) PCS participants to be paid from 141-72220-399, as submitted.
Attachments:
Approval to extend the current affiliation agreement between Putnam County Board of Education and Volunteer State Community College - Gallatin, Tennessee for the 2017-2018 school year for the Physical Therapist Assistant Program students, as submitted.
Attachments:
Approval of the General Purpose School Fund Quarterly Report for the quarter ending September 2017, as submitted.
Attachments:
Approval of the 2017-2018 LEA Compliance form for submission to the TN Department of Education, as submitted.
Attachments:
Approval of the Dual Enrollment Agreement between Tennessee College of Applied Technology (TCAT) - Livingston, Tennessee and Putnam County Schools for the 2017 - 2018 school year, as submitted.
Attachments:
Approval of a $20 per month stipend for cell phone usage per Policy 3.3001, Use of Cellular Phones, to be paid from 141-72250-199 for the following Technology Department employees: Jimmy Watkins, David Arney, and MIchael McCarver, as submitted.
Attachments:
Approval of the Memorandum of Understanding (MOU) with American School Counseling Association (ASCA) to provide six (6) training sessions over a two-year period for Putnam County School System Counselors to be paid from each of the school's School Improvement Funds, 141-71100-599-02103 in the amount of $18,200.00, as submitted.
Attachments:
Policy
Approval of policies on second and final reading, as submitted.
Policy 5.117, Teacher Tenure
Attachments:
Policy 6.2011, Voluntary Pre-K Attendance
Attachments:
Discussion/Presentations
3rd - 8th Grade Testing Update - Denette Kolbe
Discuss Future Long Range Planning
Adjournment
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