Public Meeting Minutes: August 6, 2015 at 5:00 PM - Putnam County Board of Education

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August 6, 2015 at 5:00 PM - Putnam County Board of Education Minutes

August 6, 2015 at 5:00 PM - Putnam County Board of Education
Meeting Called to Order
Approval of Agenda
Announcements
Approval of Minutes
Minutes Special Called Board Meeting - July 13, 2015, @ 5:30 PM
Attachments:
Minutes Regular July Board Meeting - June 25, 2015, @ 5:00 PM
Attachments:
Approval of Consent Agenda
Payments/Purchases
Approval to purchase a "DO THE MATH" Program from Scholastic - St. Charles, Illinois including licenses and workbooks for system wide SE 3rd - 5th grade students in the amount of $67,304.33 to be paid from 141-71200-429-895, Federal Grant Statewide Assessment.
Attachments:
Approval to purchase a "FLEX" Literacy Program from McGraw Hill - Columbus, Ohio including teacher kits, workbooks, trade books and online renewal for systemwide SE 3rd - 12th grade students in the amount of $62,002.92 to be paid from 142-71200-429-895, Federal Grant Statewide Assessment.
Attachments:
Approval of payment to NCS Pearson, Inc. - Chicago, Illinois for PowerSchool License from July 15, 2015 - July 14, 2016, in the amount of $52,364.00 to be paid from 141-72110-399, Other Contracted Services, as submitted.
Attachments:
Approval to purchase thirty-five (35) Asus Chromebox M004U with Logitech desktop keyboard & mouse, cables and 19" LED ASUS Monitor @ 299.46 each for a total of $10,481.10 and thirty-five (35) Google Chrome Management Console Education Perpetual License @30.00 each in the total amount of $1,050.00 from the quote (cooperative purchasing consortium)from Promevo to be paid from Cookeville High School's school funds, as submitted.
Attachments:
Approval of the purchase of 102 Manhasset music stands and two (2) Manhasset music stand carts for the new Upperman Middle School from Music & Arts in the amount of $3,444.98 to be paid from 177-91300-790-02500, Equipment, as submitted. (Capital Projects fund)
Attachments:
Approval of the purchase of the Universal Screener for the 2015 - 2016 school year in the amount of $101,149 from NWEA to be paid from 141-71100-429-02117, Instructional Supplies and Materials, as submitted. (General Purpose School Fund)
Attachments:
Approval of the request from Upperman High School to purchase two (2) Chrome Book carts from Troxell - Murfreesboro, Tennessee in the amount of $18,699.28 to be paid from Upperman High School funds (account 403.3 - equipment), as submitted.
Attachments:
Approval of the request from Upperman High School to purchase two (2) additional Promethean boards from PCS Knox quote in the amount of $5,560.00 to be paid from Upperman High School funds (account 403.3 - equipment), as submitted.
Attachments:
Approval of the request from Upperman High School to purchase Achieve 3000 Literacy Program in the amount of $16,075.00 to be paid from Upperman High School instructional account in the amount of $3,500.00 and SIF funds in the amount of $12,575.00, as submitted.
Attachments:
Bids/Quotes/Sealed Bids
Permission to bid Separate Cafeteria Alarm System to monitor temperature of freezers and refrigerators
Attachments:
Budget Amendments/Line Item Transfers
Budget Amendment - Fund 141
Special Education - Vocational Rehabilitation Grant
Attachments:
CSHP - Budget for Tobacco Grant from Power of Putnam
Attachments:
CSHP - Budget $10,000 donated from Champions for Kids
Attachments:
Approval of Out-of-County & Overnight Trip Report (None Submitted)
Approval of Grant Report, as submitted.
Attachments:
Other
Approval of the Memorandum of Understanding between the Tennessee Department of Education and Putnam County Schools being awarded in the amount of $155,000.00 for the purpose of developing and maintaining the Coordinated School Health initiative in Putnam County Schools, as submitted.
Attachments:
Approval of the renewal agreement between Stellar Therapy Services, LLC - Chattanooga, Tennessee and Putnam County Schools for the 2015 - 2016 school year to seek and obtain reimbursement from TennCare Managed Care Contractors for related services provided by Putnam County Schools.
Attachments:
Approval to enter into an agreement between STAR Physical Therapy and Putnam County Schools for athletic training services effective August 1, 2015, as submitted.
Attachments:
Approval of a $20 monthly stipend for cell phone usage for the following Special Education personnel for the 2015 - 2016 school year to be paid from 141-72200-199, SPED Other Per Diem, per Policy 3.3001, Use of Cellular Phones: Sheri Roberson, Terri Melton, Gina Hale, Tonia Wheeler, Laura Rich, Renee Gilles, Sheree Bernard, Tammy Julian, and Shelia Barker.
Attachments:
Approval to enter into agreement between Calvert Education Partners and Putnam County Schools relating to Putnam VITAL Home school offering in the amount of $2,100 per home school student to be paid from VITAL #72210-399-01501.
Attachments:
Approval to enter into agreement between Compass Learning and Putnam County Schools for use in all schools for the 2015 - 2016 school year in the total amount of $67,100 to be paid from 141-72310-599, Other Charges, effective August 8, 2015, as submitted. (General Purpose School Fund)
Attachments:
Approval of the 2015 - 2016 Graduation dates, as submitted.
Attachments:
Approval of the Quarterly Reports for quarter ending July 30, 2015, for the following funds: 141 General Purpose School; 142 Federal Projects; 143 Central Cafeteria; 146 Extended School Program; and 177 Capital Projects.
Attachments:
Approval of the agreement between Putnam County Board of Education and Feltz Therapy Services - Smyrna, Tennessee for the 2015 - 2016 school year for speech therapy services, as submitted.
Attachments:
Approval to enter into the Facilities Use Agreement between Tennessee Technological University (TTU) and Putnam County Board of Education for the TTU space and/or facilities for the 2015 Monterey High School Home Football Season Games, as submitted.
Attachments:
Approval of entering into agreement with Peachjar - San Diego, California for Peachjar Flyer Management System to distribute informational flyers with no cost to Putnam County School System, as submitted.
Attachments:
Approval to authorize Soles 4 Souls, Inc. to place five (5) collection bins for the purpose of collecting shoes and clothing at the following schools: Cookeville High, Avery Trace Middle, Monterey High, Algood Middle, and Cane Creek Elementary.
Attachments:
Approval of a request from Algood Elementary School to enroll one (1) Priority 3 student for the 2015 - 2016 school year, as submitted.
Attachments:
Building Projects Discussion & Approval of Payments/Purchases
New Monterey High School Project Update
Change Order
Change Order #019
Attachments:
Proposed Change Orders
PCO #112
Attachments:
Payments
GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
Attachments:
redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
Attachments:
Rouse Construction - Payment Application #21
Attachments:
New Upperman Middle School Project Update
Payments
GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
Attachments:
R.G. Anderson's Appliction Payment #23
Attachments:
Certificate of Substantial Completion
Attachments:
Policy Review
Policy Section 4, Instructional Services, on second and final reading, as submitted.
Policy 4.205, Enrollment in College Level Courses
Attachments:
Policy 4.7001, Required State Testing: TN Comprehensive Assessment Program (TCAP)
Attachments:
Policy Updates as recommended by TSBA for Policy Section 2, Fiscal Management, on first and final reading, as submitted.
Attachments:
Policy 2.800, Expenditure and Funds
Attachments:
Policy 2.805, Purchasing
Attachments:
Policy Review Section 3 - Support Services
Policies on first and final reading with NO CHANGES updating review date ONLY
Attachments:
Policy 3.100, 3.200, 3.201, 3.205, 3.206, 3.208, 3.210, 3.300, 3.3001, 3.400, 3.401, 3.402, 3.403, 3.404, and 3.603, as submitted.
Section 3 policies being updated on first and final reading, as submitted.
Policy 3.202, Emergency Preparedness Plan
Attachments:
Policy 3.203, Emergency Response Plan
Attachments:
Policy 3.301, Equipment and Supplies Leasing and Renting
Attachments:
Policy 3.500, Food Service Management
Attachments:
Policy 3.600, Insurance Management
Attachments:
Policy 3.601, Student Insurance Program
Attachments:
Discussion/Presentations
Discuss Baxter Youth Baseball League request
Attachments:
School Nutrition Presentation (Child and Adult Care Food Program) - Kathlyn Walter, School Nutrition Supervisor
Attachments:
Presentation of the 2015 Achievement Growth Summary - Denette Kolbe, Assistant Director of Teaching and Learning
Adjournment
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