July 31, 2014 at 5:00 PM - Regular August Board Meeting
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I. Meeting Called to Order
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II. Approval of Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III. Announcements
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III.A. I Make A Difference Award Presentation
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III.B. 2014-2015 Enrollment Update
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IV. Approval of Minutes
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IV.A. Minutes Regular July Board Meeting - June 26, 2014, @ 5:00 PM
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
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V. Approval of Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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V.A. Payments/Purchases
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V.A.1. Approval of payment to TTU STEM Center in the amount of $10,000 for Building Usage fee for MSP Professional Development Sessions to be paid from 142-72210-599-960, Other Charges, as submitted.
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V.A.2. Approval of the payment to International Baccalaureate Americas Global Centre - Bethesda, Maryland for International Baccalaureate (IB) fees in the amount of $10,820.00 to be paid from 141-72210-599(2103), as submitted.
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V.A.3. Approval of payment to NCS Pearson, Inc. - Chicago, Illinois for PowerSchool License from July 15, 2014 to July 14, 2015, in the amount of $52,364.00 to be paid from 141-72110-399, Other Contracted Services, as submitted.
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V.A.4. Approval of payment to Skyward - Stevens Point, WI for Accounting and HR Software Annual Locense fee from July 1, 2014, - July 30, 2015, in the amount of $72,419.00 to be paid from 141-72510-399, Other contracted Services, as submitted. (General Purpose School Fund)
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V.A.5. Approval of payment to Servpro - Lebanon, TN for commercial fire cleaning/restoration due to smoke damage in Cookeville High School auditorium in the amount of $39,124.59 to be paid from 141-72620-399, Other Contracted Services (General Purpose School Fund - Emergency Expenditure.
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V.A.6. Approval of payment to Frontline Technologies for AESOP Services software for 2014-15 school year in amount of $12,746.50 to be paid as follows: 141-72230-399 - $510.00; 141-72210-399 - $10,452.00; and 141-72220-399 - $1,784.50, as submitted.
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V.A.7. Approval to purchase NXT Student Response System from Turning Technologies - Youngstown, Ohio in an amount not to exceed $100,000 to be paid from MSP Extension Grant.
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V.A.8. Approval of the purchase of Universal Screener(s) for grades K-12 in the amount not to exceed $150,000 to be paid from 142-72210-399-581-1524.
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V.B. Bids/Quotes/RFPs
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V.B.1. Approval to distribute a Request for Proposal (RFP) for school furnishings for the new Upperman Middle School Project and new Monterey High School Project.
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V.B.2. Approval to rescind the action taken at the June 26, 2014, Regular July Board Meeting regarding Consent Agenda Item V.B.1., Finish/Framing Materials Bid - Electrical Package ONLY.
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V.B.3. Approval of the Finish/Framing Materials Bid - Electrical Package ONLY to Williams Wholesale - Cookeville, Tennessee in the amount of $3,513.64 to be paid from the Carpentry Restricted Account School Level.
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V.B.4. Approval to bid and/or purchase Desktop 3-D Printers and supplies in the amount not to exceed $87,000 to be paid from MSP Extension Grant.
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V.C. Budget Amendments/Line Item Transfers
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V.C.1. Federal Projects Budget Amendment - Fund 142
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V.C.1.a. Special Education - To allocate additional federal PreSchool funds awarded to Putnam County for year 2013-2014, as submitted
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V.C.2. Federal Projects Line Item Transfers - Fund 142
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V.C.2.a. School Climate Grant - 2013-2014 Year End Clean up
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V.D. Out-of-County & Overnight Trip Report (None Submitted)
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V.E. Approval of Grant Report
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V.F. Other
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V.F.1. Approval of the Quarterly Report ending June 30, 2014, as submitted for the following funds: 141 General Purpose Schools; 142 Federal Projects; 143 Central Cafeteria; 146 Extended School Program; and 177 Capital Projects.
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V.F.2. Approval to renew the existing Athletic Trainer Services Agreement between STAR Physical Therapy and Putnam County Schools for the 2014-2015 school year, as submitted.
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V.F.3. Approval of the service agreement between Stellar Therapy Services, LLC - Chattanooga, Tennessee and Putnam County Schools for the 2014-2015 school year, as submitted.
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V.F.4. Approval of the Clinical Affiliation Agreement between Tennessee State University and Putnam County School System for speech language pathology and audiology, as submitted.
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V.F.5. Approval of the Tennessee School Nutrition Program Local Agriculture Products Compliance Plan, as submitted.
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V.F.6. Approval to enter into contract with Local Government Data Corporation for software usage & support for Activity Fund Accounting Software in each school for 2014-2015 school year in the amount of $5,400.00 to be paid from 141-72510-399, Other Contracted Services. (General Purpose School Fund)
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V.F.7. Approval of the Memorandum of Understanding between Putnam County School System and the University of Tennessee College of Social Work for the 2014-2015 school year, as submitted.
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V.F.8. Approval of the 2013-2014 Local Consolidated Application for Federal Funding Title I.A., II.A., Title III.A. and Consolidated Administration, as submitted.
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V.F.9. Approval of a $20 monthly stipend for cell phone usage for S3 grant for the 2014-2015 school year per Policy 3.3001, Use of Cellular Phones, as submitted.
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V.F.10. Approval to accept the MSP Grant Extension funds not to exceed $300,000, pending state approval.
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V.F.11. Approval of Tennessee School Nutrition Standards Act Certification of Compliance for the 2014-2015 school year, as submitted.
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V.F.12. Approval to accept the donation in the amount of $1,000.00 from Champions for Kids to Putnam County Schools - Coordinated School Health Department, as submitted.
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VI. Building Projects Discussion & Approval of Payments/Purchases
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VI.A. New Monterey High School Project Update
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VI.A.1. Proposed Change Orders (PCOs)
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A.1.a. PCO #29
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VI.A.1.b. PCO #60
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VI.A.1.c. PCO #64
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VI.A.1.d. PCO #65
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VI.A.1.e. PCO #69
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VI.A.1.f. PCO #70
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VI.A.1.g. PCO #55
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VI.A.1.h. PCO #71
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VI.A.2. Change Order
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VI.A.2.a. Change Order #007
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A.3. Additional Services Proposal - Foundation Drain Sump Basin
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.A.4. Payments
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VI.A.4.a. Payment GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
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VI.A.4.b. Payment redChair: architects - Knoxville, Tennessee for Demolition Package from Allmon Engineering (100% complete)
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VI.A.4.c. Payment redChair:architects - Knoxville, Tennessee for architectural services and reimbursable expenses
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VI.A.4.d. Payment to Rouse Construction Company - Farragut, Tennessee (Application #009)
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VI.B. New Upperman Middle School Project Update
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VI.B.1. Proposed Change Orders (PCOs)
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.1.a. PCO #76
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VI.B.1.b. PCO #78
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VI.B.2. Change Order
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VI.B.2.a. Change Order #008
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.3. Payments
Action(s):
No Action(s) have been added to this Agenda Item.
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VI.B.3.a. Payment GEOServices, LLC - Knoxville, Tennessee for construction monitoring services
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VI.B.3.b. Payment redChair: architects - Knoxville, Tennessee for Additional Services/Cost Reductions (100% complete)
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VI.B.3.c. Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
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VI.B.3.d. Payment to R.G. Anderson Company, Inc. - Nashville, Tennessee (Application #011)
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VII. Policy
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VII.A. Approval of New Service Animals in District Facilities Policy, on second and final reading, as submitted.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII. Discussion/Presentation
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VIII.A. Discuss request from Cookeville High School Baseball Student Support Organization to build a new baseball field house - Tony Smith, President, and Brandon Hall, Vice-President.
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B. FY15 Budgets
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VIII.B.1. 141 General Purpose Schools Draft #3
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B.2. 142 Federal Projects
Action(s):
No Action(s) have been added to this Agenda Item.
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VIII.B.3. 143 Central Cafeteria
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VIII.B.4. 146 Extended School Program
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IX. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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