Public Meeting Minutes: December 5, 2013 at 5:00 PM - Putnam County Board of Education December Regular Meeting

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December 5, 2013 at 5:00 PM - Putnam County Board of Education December Regular Meeting Minutes

December 5, 2013 at 5:00 PM - Putnam County Board of Education December Regular Meeting
Meeting Called to Order
Approval of Agenda
Announcements
Recognize 2013 Retired Teachers
Discuss changing Regular January 2, 2014, Board meeting date to Thursday, January 9, 2014, @ 5:00 PM
Note: Next Strategic Planning Work Session will be held on Saturday, January 25, 2014
Approval of Minutes
Minutes of the Regular November Board Meeting - November 7, 2013, @ 5:00 PM
Attachments:
Approval of Consent Agenda
Payments/Purchases
Approval to purchase network switches from MXN Corp. to upgrade all PCS schools core and edge switches to support additional WAN capacity, in the amount not to exceed $169,369 to be paid from 141-72810-790-TCHFD.
Approval to purchase equipment and installation services for AeroHive AP330 wireless access points from Excalibur Integrated Systems, to expand network coverage at all PCS schools in the amount not to exceed $180,000 to be paid from 141-72810-790-TCHFD.
Approval of payment to Moore, Rader, Clift and Fitzpatrick, P.C. - Cookeville, Tennessee for legal services from August 16, 2013 to November 22, 2013, in the amount of $14,700.62 to be paid from 141-72310-331, Legal Services. (General Purpose Schools)
Approval of payment to AEI - Cookeville, Tennessee in the amount of $1,815.74 for architectural services and reimbursable expenses relative to the Technology Building project to be paid from 141-72620-399-02502, Other Contracted Services. (Prescott Sale Funds) Note: Project BOE approved 06-30-11
Bids and Quotes
Approval of the bids and quotes for the CTE Construction Projects at Cookeville and Upperman High Schools, as submitted.
Approval of quote from Cookeville City Electric Department for materials, supplies and labor to reestablish field lighting at the ATMS baseball field in the amount of $37,431.43 to be paid from 141-72620-399, Other Contracted Services, and 141-72600-499, Other Supplies and Materials, as submitted.
Approval of Budget Amendments/Line Item Transfers
Budget Amendment General Purpose School -Fund 141
Special Education - To better expend Special Education funds to meet the needs of children on IEP's
Federal Projects Budget Amendments - Fund 142
Curriculum - First to the Top Year 3 carryover and Year 4 award
Carl Perkins - Monies to be transferred to provide funds for Teacher Travel Expenses and to separate the expenses from the PD line
Approval of Out-of-County & Overnight Trip Report (None Submitted)
Approval of Grant Report, as submitted.
Other
Approval of Memorandum of Understanding between Putnam County School System and Calvert Educational Services, LLC to conduct a pilot of services from January 1, 2014 to June 30, 2014, as submitted.
Approval of the request from Amanda Phy, Algood Middle School (AMS) student, to upgrade the dugouts at the AMS softball field as part of a Girl Scout project.
Approval of the Family Life Curriculum, as submitted.
Approval of the Memorandum of Agreement between Putnam County School System and The State of Tennessee Department of Education, as submitted.
Building Projects Discussion & Approval of Payments/Purchases
New Monterey High School Project Update
Retainage Agreement with First Tennessee Bank and Rouse Construction Company
Payment to Rouse Construction Company - Farragut, Tennessee
Payment to redChair: architects - Knoxville, Tennessee for Additional Services
Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
New Upperman Middle School Project Update
Payment to GEOServices, LLC - Knoxville, Tennessee
Payment R.G. Anderson Company, Inc. - Nashville, Tennessee
Payment to redChair: architects - Knoxville, Tennessee for turn lane engineering
Payment to redChair: architects - Knoxville, Tennessee for Additional Services
Payment to redChair: architects - Knoxville, Tennessee for architectural services and reimbursable expenses
Change Order #01
Approval of PCO's for the New Upperman Middle School Project
PCO #31 in the deduct amount of -$4,733.00 for removing voice evacuation system form non-assembly areas
PCO #33 in the deduct amount of -$1,232.00 for changing the brand of main gym speakers
PCO #42 in the deduct amount of -$18,484.00 for reducing the parapet height of part 'A'
PCO #46 in the deduct amount of -$84,658.00 for changing from TPO roofing to mechanically fastened EPDM roofing
PCO #51 in the deduct amount of -$4,258.00 for utilizing 2ft of flexible duct at connectors
PCO #54 in the deduct amount of -$2,080.00 for utilizing aluminum busing in lieu of copper busing
PCO #56 for extending the Contract Time three (3) calendar days due to adverse weather for September 2013
PCO #20 in the deduct amount of -$14,411.00 for changing some of the RCP storm piping to HDPE piping.
PCO #24 in the deduct amount of -$9,534.00 for changing the embedded asphalt-coated copper flashing to a composite membrane flashing called TeXroflash
Discussion and/or Presentation
Calendar Committee's Three-Year Calendar recommendation
2013 Tennessee State Report Card Overview
Director of Schools Performance Evaluation - Dan Rader, Board Attorney
Director of Schools Contract
Adjournment
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