August 15, 2024 at 6:00 PM - Bedford County Board of Education
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I. PROCEDURAL ITEMS
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I.A. Call to Order
Discussion:
Chairman Michael Cook called the meeting to order, followed by a moment of silence, and the Pledge of Allegiance led by Ellie Rosas Caceras and Emily Rosas Caceres who are students at Eakin Elementary School.
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I.B. Moment of Silence
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I.C. Pledge of Allegiance - Led by Ellie Rosas Caceras and Emily Rosas Caceres who are students at Eakin Elementary School
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I.D. Opening Remarks
Discussion:
Mr. Cook asked that everyone remember the teacher, Peyton Hart at Eakin Elementary School, that passed away and for Barton Williams’ brother that passed away a couple days before this meeting.
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II. CONSENT AGENDA (amended at bd. mtg. to add O)
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
David Brown made a motion to add the Cascade Concession stand/Bathrooms architect drawings to the Consent Agenda. The motion was seconded by Brian Crews. Motion passed with a 9-0 vote. David Brown made a motion to approve the amended agenda. The motion was seconded by Glenn Forsee. The amended consent agenda passed with a 9-0 vote.
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II.A. Approval of Agenda
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II.B. Minutes from July Monthly Meeting
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II.C. Minutes from August 1, 2024 Study Session
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II.D. Cascade HS FFA Trip Request
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II.E. Cascade HS Cheerleaders Trip Request
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II.F. Cascade HS Girls Basketball Trip Request
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II.G. Community HS HOSA Trip Request
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II.H. FY 2024 - ARP Homeless 2.0 - Rev 2
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II.I. FY 2025 - CTE Perkins Basic - Rev 1
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II.J. FY 2025 - ATSI 22 Grant - Rev 0
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II.K. FY 2025 - State Special Education Preschool Grant
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II.L. FY 2024 - USDA Grant Carryover Funds
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II.M. FY 2025 - Public School Security Grant - Rev 0
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II.N. FY 2025 - Voluntary Pre-K - Rev 1
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II.O. Cascade Concession Stand/Restroom Building
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III. PUBLIC COMMENT
Discussion:
There was no public comment.
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IV. COMMUNICATIONS
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IV.A. Good News Report
Discussion:
Mr. Cook explained that Mrs. Garrette was at the Family Resource Night and could not be there to go over the Good News Report but that it was in the board members’ notebooks and online for all to read. Dr. Garrett asked that everyone read the report stated that there were a lot of good things going on in our school system and that we have a lot of great people investing in our schools.
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V. PRESENTATIONS
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V.A. Third Grade and Fourth Grade Retention and Promotion - Xavier Hamler
Discussion:
Mr. Hamler, Pre-K & Elementary Education Supervisor/ESL Director, explained the Pathways to Promotion for our third and fourth graders.
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VI. ACTION ITEMS
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VI.A. Collaborative Conferencing Team
Currently: Andrea Anderson, Michael Cook, Shanna Boyette, Courtney Bogle (need replacement), Neil Watson, Chad Fletcher
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Andrea Anderson explained Collaborative Conferencing and how it works. Barton Williams volunteered to be on the team replacing Courtney Bogle. Motion was made by Dan Reed and seconded by Brian Crews. Motion was carried with a 9-0 vote.
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VI.B. Teacher Tenure Request
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett requested that the board grant the transfer of tenure for Penny Kell from her prior district. Motion was made by Brian Crews to approve and a second was by Glenn Forsee. Motion passed with a 9-0 vote.
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VI.C. SACP fees for 2024-2025
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett explained the need for the $5 increase to the fees for SACP registration. The increase would begin for the 2025 summer program and the 2025-2026 school year. Motion to approve made by Glenn Forsee and seconded by Dan Reed. Motion passed by a 9-0 vote.
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VI.D. Liberty School Softball Field Proposal
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
A recommendation from Amy McCullough, principal of Liberty School, for a local construction business, Bates Construction, that will donate their services to build a softball field. This is only for the dirt work on the field, no fencing, dugouts, etc. There are two options for the board to look over. Motion to approve by David Brown and seconded by Brian Crews. After discussion and questions for Adam Bates, owner of Bates Construction who was present at the meeting, the motion was amended to approve upon recommendation by an architect that the area proposed for the field is acceptable and then send to the executive committee for decision. Amended motion carried with a 9-0 vote.
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VI.E. SCHS Supplement Requests
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Recommendation for a donation of $61,461.00 to be distributed as a reward to various staff members that meet the criteria and will have the proper deductions. Motion was made to approve by Shanna Boyette and seconded by Barton Williams. Motion carried with a 9-0 vote.
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VI.F. FY 2024 Farm to School Grant
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is to purchase a hydroponics machine for Shelbyville Central High School. Students, as a community service component, will make salad kits to be distributed to needy families. Motion was made to approve by Glenn Forsee and seconded by Lana Craig. Motion carried with a 9-0 vote.
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VI.G. ESSER 3.0 Grant Proposal
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is for $3.9 million to be used for various needs in the system. The list is on file with the board minutes. It has been approved at the state level. Motion was made to approve by David Brown and seconded by Shanna Boyette. Motion carried with a 9-0 vote.
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VI.H. Approval of Cardiac Emergency Response Plan
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
A new requirement to comply with state law. Motion was made to approve by Glenn Forsee and seconded by Shanna Boyette. Motion carried with a 9-0 vote.
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VI.I. Policy 6.205 Student Assignments
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Changed from 7th grade to 8th grade and transportation to the magnet school is within the city limits. Motion was made to approve by Dan Reed and seconded by Lana Craig. Motion carried with a 9-0 vote
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VI.J. Policy 3.2181 Therapy Dogs
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Have had requests from employees to bring a therapy dog to school. A policy is needed and Dr. Garrett has worked on administrative procedures to go along with the policy. Motion was made to approve by Andrea Anderson and seconded by Shanna Boyette. After much discussion the motion was amended by Andrea Anderson and seconded by Shanna Boyette to table the policy to allow for more research and information. The amended motion carried with a 9-0 vote.
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VI.K. June Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Robert Daniel stated these are not final numbers yet but working with the auditors and should have final numbers at the next board meeting. Motion to approve by Shanna Boyette and seconded by Barton Williams. Motion passed by a 9-0 vote.
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VI.L. Quarterly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Daniel says this is the same information that’s on the June report and this is the report that goes to the commission. Motion was made to approve by Brian Crews and seconded by Barton Williams. Motion carried with a 9-0 vote.
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VI.M. July Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Daniel explained that there is not much for the first month of the fiscal year. Motion was made to approve by Barton Williams and seconded by Andrea Anderson. Motion carried with a 9-0 vote.
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VII. REPORT ITEMS
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VII.A. Monthly Tax Analysis
Discussion:
Robert Daniel stated there was only one page that had any transactions. This is for the prior year property tax collections.
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VII.B. Attendance Report
Discussion:
Terise Rhodes reported the numbers are up a little over 100 from this time last year. Still getting new enrollments every day and expecting more after the horse show break. There are more students enrolled at Cartwright than expected. The numbers at Harris Middle went down a little since starting middle school at Thomas Magnet.
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VII.C. Bus Driver Certificates
Discussion:
Dr. Garrett explained that this is a new law this year that we have to issue certificates for each bus driver. Per state law the certificates are to be brought before the board and this will be a yearly item.
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VII.D. Executive Committee Report
Discussion:
Mr. Cook announced the next board meeting will be September 19th here at the Central Office at 6pm, and the Fall District meeting will be August 29th.
Surplus property declared for the Cascade HS, Learning Way, Eastside, Central Office and Eakin. |
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VII.D.1. Surplus - Cascade HS
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VII.D.2. Surplus - Learning Way
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VII.D.3. Surplus - Eastside
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VII.D.4. Surplus - Central Office Technology
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VII.D.5. Surplus - Eakin
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VII.E. Superintendent's Report
Discussion:
Dr. Garrett stated that she went to the Family Resource Night at Harris Middle School and was amazed at how may local providers were set up and offering information to our parents. She also reminded everyone that football season is starting up, horse show break is week after next. She told the board that she should have the final numbers on how much was spent on Cartwright Elementary School soon. Mr. Daniel said there was one more bill to be paid and then he would have the numbers.
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VIII. OTHER BUSINESS
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VIII.A. Additional Acknowledgements
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VIII.B. FYI - Personnel
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IX. ADJOURNMENT
Discussion:
Glenn Forsee moved to adjourn the meeting at approximately 7:23.
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