August 17, 2023 at 6:00 PM - Bedford County Board of Education
| Minutes | |
|---|---|
|
I. PROCEDURAL ITEMS
|
|
|
I.A. Call to Order
Discussion:
Chairman Michael Cook called the meeting to order.
|
|
|
I.B. Moment of Silence
|
|
|
I.C. Pledge of Allegiance - Led by Mia Pope and Jaxon Shoemaker, students at Eakin Elementary School
|
|
|
I.D. Opening Remarks
Discussion:
Mr. Cook talked about one of our students, Simon Yoes, who was involved in an accident and how the community has come together to help the family.
|
|
|
II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Consent Agenda was approved by acclamation upon the motion and seconded by Brian Crews and Dan Reed.
|
|
|
II.A. Approval of Agenda
|
|
|
II.B. Minutes from July Monthly Meeting
|
|
|
II.C. Cascade HS FFA Trip Request
|
|
|
II.D. Cascade HS Boys Basketball Trip Request
|
|
|
II.E. Community HS HOSA Trip Request
|
|
|
II.F. SACP Assistant Director Paygrade Request
|
|
|
II.G. SACP Fees for 2023-2024
|
|
|
II.H. List of Board-owned Vehicles for Approval
|
|
|
II.I. FY 2024 - ESSER 2.0 - Rev 0
|
|
|
II.J. FY 2024 - ESSER 3.0 - Rev 0
|
|
|
II.K. FY 2024 - TN All Corps - Rev 0
|
|
|
II.L. FY 2024- Public School Security Grant - Rev 0
|
|
|
II.M. FY 2023 Summer Literacy Training Stipend - Rev 0 (PK-5, 5-12)
|
|
|
II.N. Carryover Funds for ARP IDEA
|
|
|
II.N.1. FY 2024 - ARP IDEA - Rev 0 - ARP IDEA Part B Funds
|
|
|
II.N.2. FY 2024 - ARP IDEA - Rev 0 - ARP IDEA Preschool Funds
|
|
|
II.O. Policies for Deletion
|
|
|
II.O.1. 6.210 Home Schools - Duplicate
|
|
|
II.O.2. 5.112 Extended Contracts
|
|
|
II.P. Policies for Revision
|
|
|
II.P.1. 1.8012 Extended Programs
|
|
|
III. PUBLIC COMMENT
Discussion:
There was no public comment.
|
|
|
IV. COMMUNICATIONS
Discussion:
Ms. Garrette gave a quick summary of the district highlights on the Good News Report.
|
|
|
IV.A. Good News Report for August 2023
|
|
|
V. PRESENTATIONS
|
|
|
VI. ACTION ITEMS
|
|
|
VI.A. Elect Board Chair
Discussion:
Dr. Garrett took nominations for Board Chair. Brian Crews nominated Michael Cook. There were no other nominations. Voting was done by acclamation in favor of Michael Cook with a 9-0 vote. Mr. Cook is the Board Chair for the 2023-2024 year by a vote of 9-0. Mr. Cook thanked everyone for their vote and their confidence in him to lead.
|
|
|
VI.B. Elect Board Vice-Chair
Discussion:
Mr. Cook took nominations for Board Vice-Chair. Shanna Boyette nominated Brian Crews. There were no other nominations. Voting was done by acclamation in favor of Brian Crews with a 9-0 vote. Mr. Crews is the Board Vice-Chair for the 2023-2024 year by a vote of 9-0. Mr. Crews thanked everyone for their vote of support.
|
|
|
VI.C. Elect Legislative Representative
Discussion:
Dan Reed nominated Shanna Boyette. There were no other nominations. Voting was done by acclamation in favor of Shanna Boyette with a 9-0 vote. Mrs. Boyette is the Legislative Representative for the 2023-2024 year by a vote of 9-0. Mrs. Boyette thanked everyone for their vote and the opportunity to serve again.
|
|
|
VI.D. Teacher Tenure Reinstatement Request
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett asked for the probationary period to be waived and for the tenure status to be reinstated to Michelle Burk. Motion made by Shanna Boyette and a second by Brian Crews. Motion passed with a 9-0 vote.
|
|
|
VI.E. Instructional Dept. EA Request
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
New educational assistant positions for the high schools for the new Individual Learning Plan - Dyslexia required by the state. These positions are for one year and to be payed out of ESSER funds. Will be assessed at the end of the year to see if these positions are still needed. Motion made by Glenn Forsee and a second by Andrea Anderson. Motion carried with a 9-0 vote.
|
|
|
VI.F. Donation from Eagles Baseball Dugout Club
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Cook explained the principal at SCHS called him and asked how to proceed with this. He told him to get with Robert Daniel at Finance and with Dr. Garrett on how to get it approved. The money was donated for a supplement to the SCHS baseball coaching staff. Motion made to approve by Shanna Boyette and seconded by Dan Reed. Glenn Forsee asked about the date on the letter, July 31, 2023. The donation is subject to approval by the Board. This is a one-time supplement. Dan Reed stated that he was glad it was put on as an Action Item. Doesn’t want anyone to think that the Board slid something through. Robert Daniel explained the money will have matching benefits deducted and then the rest paid out. Brian Crews talked about the great job these coaches are doing and their mentoring program. Motion passed with a 9-0 vote.
|
|
|
VI.G. Bid 24-12 Lathe (TL-1-EDU) or Equivalent
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The recommendation is for Phillips Corp. to be awarded as best bid for $42, 501.46. They met all specifications. This is for the machining program. Motion made to approve by Glenn Forsee and seconded by Lana Craig. Motion passed with an 8-0 vote.
|
|
|
VI.H. Bid 24-8 Propane
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The recommendation is for the low bid from Henley Propane. Motion made to approve by Dan Reed and seconded by Brian Crews. Motion carried with an 8-0 vote.
|
|
|
VI.I. Bid 24-9 Roofing Repairs
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The recommendation is for the low bid from Foam-Crete. Motion made to approve by Glenn Forsee and a second by David Brown. Motion passed with an 8-0 vote.
|
|
|
VI.J. Bid 24-7 CTE Annex Vocational Building Culinary Kitchen Renovation
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett asked to defer to give more time to study and look for grants to utilize. The bid came in over budget. Lori Sexton explained that we have one calendar year to get the renovations finished. The majority of the cost is the infrastructure to update the section of the building. She stated that this program is the most popular with our students. Motion was made to defer by David Brown and seconded by Andrea Anderson. Motion carried with an 8-0 vote.
|
|
|
VI.K. Bid 24-6 CTE Annex Vocational Building Classroom Renovations
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This will be auto shop renovations for classroom on the same level of the shop. This will also include a wall between the Dog Grooming class and Aviation Mechanics. The recommendation is for the low bid to OLG Services for $302,056.00. Motion was made to approve by Glenn Forsee and a second by Shanna Boyette. Motion carried with an 8-0 vote.
|
|
|
VI.L. Bid 24-11 Toyota Sienna or equivalent
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Recommended to reject. Motion to reject by Brian Crews and seconded by Shanna Boyette. Motion passed with an 8-0 vote.
|
|
|
VI.M. Bid 24-16 Toyota Sienna or equivalent (Rebid)
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The recommendation is for the low bid to Russell Barnett Kia for $39,000.00 per van for 3 vans. Motion made to approve by Glenn Forsee and a second by Shanna Boyette. Motion carried with an 8-0 vote.
|
|
|
VI.N. Policy 6.200 Attendance
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Required changes by law. There was discussion on the section named "Released Time Course." Dr. Garrett stated that she will do an administrative procedure for this and the "Non-school Sponsored Extracurricular Activity" section. Motion made to approve by Andrea Anderson and seconded by Dan Reed. Motion carried by an 8-0 vote.
|
|
|
VI.O. June Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Robert Daniel explained this is how we ended the year but is not the audited numbers. Motion made to approve by Andrea Anderson and seconded by David Brown. Motion passed with an 8-0 vote.
|
|
|
VI.P. July Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Daniel explained the report. He talked about the projected fund balance and the different line items in the report. Any unspent money from the previous year goes into fund balance for the current year. Motion made to approve by Glenn Forsee and a second was made by Andrea Anderson. Motion carried with an 8-0 vote.
|
|
|
VI.Q. Quarterly Financials
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The quarterly report has the same information as the July report. This report goes to the Commission. Motion made to approve by Glenn Forsee and a second by Brian Crews. Motion passed with an 8-0 vote.
|
|
|
VII. REPORT ITEMS
|
|
|
VII.A. Monthly Tax Analysis for June and July
Discussion:
Robert Daniel explained the tax analysis. Shanna Boyette asked about the sales tax holiday. Mr. Daniel said it doesn’t really affect the budget.
|
|
|
VII.B. Attendance Report
Discussion:
Terise Rhodes reported we are up about 22 students from this time last year. Mrs. Rhodes told the board that the Skyward program will become a new program, called Qumulative, at one point in time. Dan Reed talked about the number of students in the schools. Looking forward to Cartwright Elementary opening to relieve some schools overcrowding.
|
|
|
VII.C. Executive Committee Report
Discussion:
Mr. Cook declared the surplus property for Eakin, Technology and Cascade Elementary. He announced the next board meeting is September 21 at 6pm with possible location change, Fall District meeting is September 14 at Fayetteville High School, the school board Fall Retreat will be September 16.
|
|
|
VII.C.1. Surplus - Eakin
|
|
|
VII.C.2. Surplus - Technology
|
|
|
VII.C.3. Surplus - Cascade Elementary
|
|
|
VII.D. Superintendent's Report
Discussion:
Dr. Garrett commented that we had a great start to the school year. She said Southside School has repainted and everything looks good! The plans for the Liberty wing have been finalized. TVAAS embargo lifts on the information on August 23rd. The roof materials will be in August 28 for Cartwright Elementary. An update on Cartwright Elementary will be in October. We have received the deed to the TCAT building. The new TCAT building should get started any day now and take about 18 months.
|
|
|
VIII. OTHER BUSINESS
|
|
|
VIII.A. Additional Acknowledgements
Discussion:
Glenn Forsee asked if the option to acquire 7 acres at Cartwright Elementary be a part of the October agenda to discuss and make a decision before we lose that option.
|
|
|
VIII.B. FYI - Expenditures for June and July
|
|
|
VIII.C. Personnel
|
|
|
IX. ADJOURNMENT
Discussion:
Mr. Forsee moved to adjourn the meeting at approximately 7:00.
|