July 13, 2023 at 6:00 PM - Bedford County Board of Education
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I. PROCEDURAL ITEMS
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I.A. Call to Order
Discussion:
Chairman Michael Cook called the meeting to order, followed by a moment of silence, and the Pledge of Allegiance lead by Emery Crews who is a student at Thomas Magnet School.
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I.B. Moment of Silence
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I.C. Pledge of Allegiance
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I.D. Opening Remarks
Discussion:
Mr. Cook’s opening remarks were about a student at Cascade High School, Sawyer Lovvorn, who is a senior and has a heart condition. Mr. Cook asked for prayers for Sawyer.
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II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Consent Agenda was approved by acclamation upon the motion and seconded by Brian Crews and Dan Reed.
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II.A. Approval of Agenda
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II.B. Minutes from June Monthly Meeting
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II.C. Minutes for the June Special Called Meeting
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II.D. Federal Grants and Amendments
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II.D.1. FY 2024 CTE Perkins Basic
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II.E. Policy Revisions
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II.E.1. 6.202 Home Schools
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II.E.2. 1.106 Code of Ethics
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II.E.3. 6.4001 Student Surveys, Analyses, and Evaluations
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II.E.4. 6.402 Physical Examinations and Immunizations
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II.E.5. 5.106 Application and Employment
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II.E.6. 5.600 Staff Rights and Responsibilites
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II.E.7. 6.300 Code of Conduct
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II.E.8. 6.319 Alternative Education
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II.E.9. 3.202 Emergency Preparedness Plan
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III. PUBLIC COMMENT
Discussion:
There was no public comment.
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IV. ACTION ITEMS
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IV.A. Bid 24-3 Custodial and Paper Products
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Bid 24-3 Custodial and Paper Products. Daniel Kleindienst explained about the low bid and the best bid. American Paper and Twine and Culleoka were the companies awarded the bids. Motion was made by Glenn Forsee and seconded by David Brown. Motion was carried with an 8-0 vote.
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IV.B. Bid 24-5 Purchase of Hay Crop on Cascade HS Property
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Bid 24-5 Purchase of Hay Crop on Cascade HS Property. Robert West, DVM was the only bid at $750.00. Motion was made by David Brown to approve and a second was by Brian Crews. Motion passed with an 8-0 vote.
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IV.C. Budget Amendment Human Resources FY 23-24
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Budget Amendment Human Resources FY 23-24. An amendment within the Human Resources Dept. and requires no other money. Motion to approve made by Shanna Boyette and seconded by Andrea Anderson. Motion passed by an 8-0 vote.
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IV.D. Policy 6.309 Zero Tolerance Offenses
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 6.309 Zero Tolerance Offenses. New state law requires that threats of mass violence on school property or at a school related event be a zero tolerance offense. Motion to approve by Dan Reed and seconded by Shanna Boyette. Motion carried with an 8-0 vote.
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IV.E. Policy 5.307 Physical Assault Leave
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 5.307 Physical Assault Leave. Update to this policy because state law has changed. Motion was made to approve by Glenn Forsee and seconded by Shanna Boyette. Motion carried with an 8-0 vote.
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IV.F. Policy 5.119 Employment of Retirees
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 5.119 Employment of Retirees. State law changed and school system no longer needs to send proof of trying to fill a position before hiring a retired teacher. Motion to approve by Dan Reed and seconded by Glenn Forsee. Motion passed by an 8-0 vote.
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IV.G. Policy 4.403 Library Materials
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 4.403 Library Materials. Update to the policy to match model policy and change in state law. Motion to approve by Glenn Forsee and seconded by Brian Crews. Motion passed by an 8-0 vote.
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IV.H. Policy 4.300 Extracurricular Activities
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 4.300 Extracurricular Activities. Policy updated because state law now says parents have to give written permission for students to participate in clubs and organizations. A consent form is online under administrative procedures. Motion to approve by Brian Crews and seconded by David Brown. Motion passed by an 8-0 vote.
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IV.I. Policy 4.204 Summer Instructional Programs
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 4.204 Summer Instructional Programs. Update to policy per state law. Motion to approve by David Brown and seconded by Glenn Forsee. Motion passed by an 8-0 vote.
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IV.J. Policy 3.205 Security
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 3.205 Security. Update to guidelines per state law. State troopers are going around and checking to make sure doors are locked. Motion to approve by Shanna Boyette and seconded by Glenn Forsee. Motion passed by an 8-0 vote.
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IV.K. Policy 3.204 Threat Assessment Team
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 3.204 Threat Assessment Team. New policy required by state law. Motion to approve by Brian Crews and seconded by Shanna Boyette. Motion passed by an 8-0 vote.
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IV.L. Policy 5.302 Sick Leave
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 5.302 Sick Leave. Update to policy concerning sick leave bank. Motion to approve by Brian Crews and seconded by Glenn Forsee. Motion passed by an 8-0 vote.
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IV.M. Policy 5.305 Family and Medical Leave
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy 5.305 Family and Medical Leave. Update to policy concerning paid parental leave. Motion to approve by Dan Reed and seconded by Shanna Boyette. Motion passed by an 8-0 vote.
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IV.N. June Monthly Financial Report deferred to the August meeting
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V. REPORT ITEMS
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V.A. Monthly Tax Analysis deferred to the August meeting
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V.B. Attendance Report
Discussion:
Terise Rhodes gave a preliminary attendance report. She will have a pretty firm number in August.
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V.C. Executive Committee Report
Discussion:
Mr. Cook announced that the Summer Law Conference is July 20th - 22nd, the next board meeting will be August 17th at 6:00 here at the Central Office. He also wants to have a study session either in August or September for the Strategic Plan, the Master Plan and the Facility Use Admin Procedure. Mr. Cook stated that he appreciates Mr. Harwell and all the work he does.
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V.D. Superintendent's Report
Discussion:
Dr. Garrett congratulated Julie Haynes and Layne Talbot for being finalists for Supervisor of the Year and Principal of the Year for the state of Tennessee. She also announced that August 1st is the first day of school. It’s an abbreviated day but it does count towards attendance. She also stated that the Bedford County Fair begins on July 17th. One of our students is being appointed to the State Board of Education as a student who can vote and it requires a resolution from the Board. She asked for prayers for Christy Altman, a retired teacher who teaches part time. July 28th is the BCS kickoff at Central High School. Tina Corley will have Hardees biscuits for our teachers every day of inservice.
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VI. OTHER BUSINESS
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VI.A. Additional Acknowledgements
Discussion:
Dan Reed asked about open positions. Neil Watson, Human Resources Director, responded that we have 20 classrooms positions, 5 system-wide positions, 91 letters of intent, 54 permits to teach.
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VI.B. FYI - Expenditures deferred to August meeting
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VI.C. Personnel
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VII. ADJOURNMENT
Discussion:
Glenn Forsee moved to adjourn the meeting at approximately 6:38.
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