January 19, 2023 at 6:00 PM - Bedford County Board of Education
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I. PROCEDURAL ITEMS
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I.A. Call to Order
Discussion:
Chairman Michael Cook called the meeting to order.
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I.B. Moment of Silence
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I.C. Pledge of Allegiance - Led by Zachary LeBlanc, a student at Community Elementary School
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I.D. Opening Remarks
Discussion:
Mr. Cook recognized the Leadership Bedford high school students who were in attendance. Dr. Garrett stated that she is very proud of this group.
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II. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Consent Agenda was approved by acclamation upon the motion and seconded by Glenn Forsee and Dan Reed.
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II.A. Approval of Agenda
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II.B. Minutes from December Monthly Meeting
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II.C. Minutes from the January 5, 2023 study session
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II.D. Cascade High School Band trip request
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II.E. Community High School FFA Trip Request
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II.F. Policies for Revision
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II.F.1. 2.404 School Support Organizations
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II.F.2. 2.300 State and Federal Aid Eligibility Determination
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II.F.3. 5.113 In-Service and Professional Learning Opportunities
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II.F.4. 5.206 Recommendations and File Transfers
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II.G. Policies for Review
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II.G.1. 5.105 Recruitment of Employees
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III. COMMUNICATIONS
Discussion:
Ms. Carol Garrette gave a quick summary of the highlights on the Good News Report.
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III.A. Good News Report - January 2023
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IV. PRESENTATIONS
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IV.A. School Board Appreciation
Discussion:
In honor of School Board Appreciation Week a video was played for the board members that was put together by Carol Garrette (Communications Coordinator) and Andrea Brown (Instructional Technology). There were clips from schools, students, and family of the board members thanking them for all they do for the school system.
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V. ACTION ITEMS
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V.A. Secretary to Supervisors Communications/Mental Health Coordinator - new position
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
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V.B. System Support Specialist - new position
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This position will help with cyber security.
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V.C. Supplement Requests
(1) Swim Team Head Coach Supplement (2) Thomas Magnet School Band Club Sponsor
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The supplement for the Swim Team will be for the coach that is already in that position. The supplement for band at Thomas will help get that program started.
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V.D. SCOPE Representatives
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Andrea Anderson volunteered to be the group leader for the SCOPE conference March 7, 2023. Glenn Forsee stated he would go but needed to check his calendar. Courtney Bogle offered to be a third chaperone if needed. The conference will be at Belmont University and usually there are 2 students from each high school that will go.
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V.E. Innovative School Model - Lori Sexton
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Lori Sexton discussed this at the study session on January 5th. BCS will get $5 million for CTE. This will go to the state for their approval of the plans and then will have access to the funding. Glenn Forsee said "I’m very excited about it." Brian Crews asked "How fluid can we be once this plan is submitted that we may be able to look at other opportunities to add to these programs? Dr. Garrett answered "Very fluid." The state will allow it to be amended through the process it just has to be spent in 3 years. David Brown asked "All the expenditures will come from that $5 million? Not from our regular budget, is that correct?" Lori Sexton added "Some of the CTE programs have come from the block schedule that was discussed last spring. A lot of the equipment and the pieces that are necessary to operate those programs of study will come from the grant."
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V.F. Cartwright Elementary School - estimated GMP
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Design development pricing with 50% of the documents. A letter was written to give to the county commission and to the mayor concerning the priorities for the next 5 and 10 years of the school system. Mr. Cook asked that the motion be for the full funding of the school including the architect fees, furniture, technology, and for the letter to be sent to the county commission along with the request for the funding. There was some conversation on items that have been cut from the building plans and if that cost is reflective in these numbers. Dr. Garrett stated that we will have a more accurate number at the next board meeting. Mr. Cook added "We will be married to this thing for better or worse for 50 years plus. And so, what we don’t want to do in any of this is do anything structurally to the building or to fixtures that is going to be a problem, that we can for see, 40 or 50 years from now." He also said "When we think about the investment and we think about what we are asking our county commission to fund without a tax increase we just want to make sure that structurally we are sound. We don’t want to take things out of it to cause that structure to suffer." Brian Crews stated "That it is my understanding that the price we are looking at now is obviously not for 100% of the work to be done but the capacity is for 800 students. This structure has the potential to add even more students that is not reflected in this price." Dr. Garrett answered "That is correct."
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V.G. Policies for Review
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V.G.1. 3.500 Child Nutrition Management
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Updating the policy. Janet Clarkson stated "It has some wording changes. It’s things that we have to have in order for our program to run."
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V.H. Federal Grant - Title I, Part A
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Garrett explained that these are final allocations with federal money.
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V.I. Federal Grant - Title I-D LEA
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V.J. Federal Grant - Title II-A
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V.K. Federal Grant - Title III
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V.L. Federal Grant - IDEA, Part B
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V.M. Federal Grant - IDEA Preschool
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V.N. Federal Grant - ARP IDEA Part B
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V.O. Federal Grant - ATSI 22 Grant
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V.P. Budget Amendment No. 2
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Robert Daniel explained the amendment.
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V.Q. December Monthly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Robert Daniel reported everything is pretty much average.
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V.R. Quarterly Financial Report
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Robert Daniel reported it’s the same information and this goes to the commission.
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VI. REPORT ITEMS
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VI.A. Monthly Tax Analysis
Discussion:
Robert Daniel stated that overall everything looks good.
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VI.B. Attendance Report
Discussion:
Terise Rhodes reported the numbers look good and are still up from pre-Covid. There are 9,048 students enrolled in BCS. Up about 135 over this time last year.
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VI.C. Executive Committee Report
Discussion:
Mr. Cook declared the surplus for Technology. He announced February 9, 2023 will be the next board meeting held at the Central Office at 6pm. The board retreat will be March 24th and 25th at Sewanee Inn. The Legislative and Legal Institute is on February 16th and 17th. SCOPE will be on March 7th at Belmont University. Mr. Cook recognized Troy Thompson, county commissioner, who was in attendance and thanked him for being there.
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VI.C.1. Surplus - Technology
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VI.D. Superintendent's Report
Discussion:
Dr. Garrett thanked the schools for the school board appreciation gifts. Shout out to our principal of the year, Layne Talbott who is in attendance.
Mr. Cook thanked Tim Harwell for all the time and work he has put in with the new school. He thanked everyone who has worked on getting this to where it needs to be. Andrea Anderson announced that the Collaborative Conferencing Team is herself along with Michael Cook, Courtney Bogle, Shanna Boyette, Neil Watson and Chad Fletcher. They have scheduled the training that they need to do on February 6th. Mr. Cook asked Shanna Boyette about any legislative news. She said it’s mostly about the third-grade retention. That’s the highest priority in session right now. Several board members thanked everyone for the gifts and the appreciation that they have been shown. |
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VII. OTHER BUSINESS
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VII.A. Additional Acknowledgements
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VII.B. FYI - Expenditures
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VII.C. FYI - Personnel
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VIII. ADJOURNMENT
Discussion:
Motion was made by Glenn Forsee to adjourn at 6:51.
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