Public Meeting Minutes: February 3, 2020 at 5:30 PM - Board of Education Regular Meeting

1. Welcome and Pledge of Allegiance

Speaker(s): Hayes Martin

Discussion (Visible on Public Minutes): Student Representative Hayes Martin opened the meeting and led the Pledge of Allegiance.

2. *Consent Agenda

Action(s):

Motion passed:

Motion to approve Consent Agenda passed with a motion by Mr. Steve Morgan and a second by Mrs. Peggy Pesterfield.

Mr. Tom Cloud: Yes
Mr. Charlie Cogdill: Yes
Ms. Carolyn Ingram: Yes
Ms. Krista McKay: Yes
Mr. Steve Morgan: Yes
Mrs. Peggy Pesterfield: Yes
Ms. Dawn Robinson: Yes

No Action(s) have been added to this Agenda Item.

2.A. *Approval of Regular Agenda

2.B. *Approval of Minutes from January 6, 2020 Board Meeting

Attachments: (1)

Meeting Minutes 1 6 20

1/13/2020 at 8:37 AM

2.C. *Approval of Overnight Field Trips

Attachments: (1)

Overnight Field Trips

1/30/2020 at 11:26 AM

2.D. *Approval of Second Reading of Policy 6.300

Attachments: (1)

6.300 Code of Conduct 02.03.20

1/13/2020 at 8:38 AM

3. Regular Agenda

3.A. Director's Update

Speaker(s): Russell Dyer

Discussion (Visible on Public Minutes):

Dr. Dyer provided an update:

Introduce Julie Smith as the new Administrative Assistant to Dr. Dyer as well as the Public Relations Officer.
The Governor attended CHS, and Dr. Dyer enjoyed the news coverage stating we are role models, and "high schools need to look like this". CTE is an outstanding program and he is proud of it.
He wrapped up 2 roadshows this month. One at CMS and one at Mayfield.
Mrs. Tennessee came to CMS, thankful to the 100 black men of Bradley County for helping make that happen. He enjoyed hearing her story of perseverance.
Blythe Bower side walk ground breaking took place. Making the area more walkable environment is a benefit to connect the Blythe community over to Blythe Bower Elementary School.
Starting tomorrow, Tuesday, February 4, he travels to the TOSS convention in Nashville. He will stay in Nashville and attend the Wrestling Duals.

3.B. *Director's Evaluation Results

Speaker(s): Dawn Robinson

Discussion (Visible on Public Minutes):

Dawn Robinson gave an overview of the Evaluation for the Director of Schools which is taken once a year.

Each Board Member met with Dr. Dyer to discuss their own evaluation results.
Discussion about the rubric for the Director's Evaluation. 4 parts to the rubric: 4-highly effective, 3- effective, 2-developing, and 1-ineffective.
Breakdown of the results of the Evaluation: Part 1- A. Director and Board Relations - 3.79, B. Community Relations - 3.82, C. Staff Relations - 3.72, D. Finance and Operations - 3.68, E. Instructional Leadership - 3.82, and Part 2 - Director Goals - 3.17.

Dr. Dyer is pleased with the evaluation, and thankful for the discussions with the board members about their feedback. Board Members approve of the evaluation system, and they like the one on one honesty.

3.C. *First Reading of Policy 6.313 Discipline Procedures

Speaker(s): Russell Dyer

Action(s):

Motion passed:

Motion to delete Policy 6.313 completely and waive the option of the second reading at the March Board Meeting passed with a motion by Mr. Steve Morgan and a second by Mrs. Peggy Pesterfield.

Mr. Tom Cloud: Yes
Mr. Charlie Cogdill: Yes
Ms. Carolyn Ingram: Yes
Ms. Krista McKay: Yes
Mr. Steve Morgan: Yes
Mrs. Peggy Pesterfield: Yes
Ms. Dawn Robinson: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

6313 Discipline Procedures 2 3 20

1/13/2020 at 8:41 AM

Discussion (Visible on Public Minutes):

Dr. Dyer states that Policy 6.313 is a duplicate and has been deleted. The information is effectively in Policy 6.300.

3.D. *Approval to advance to final negotiations with Sodexo for school nutrition services at Cleveland Middle School and Cleveland High School

Speaker(s): Russell Dyer

Action(s):

Motion passed:

Motion to impower Dr. Dyer to move forward with negotiating the contract with Sodexo passed with a motion by Mr. Steve Morgan and a second by Ms. Carolyn Ingram.

Mr. Tom Cloud: Yes
Mr. Charlie Cogdill: Yes
Ms. Carolyn Ingram: Yes
Ms. Krista McKay: Yes
Mr. Steve Morgan: Yes
Mrs. Peggy Pesterfield: Yes
Ms. Dawn Robinson: Yes

No Action(s) have been added to this Agenda Item.

Attachments: (1)

School Nutrition Presentation

1/30/2020 at 1:39 PM

Discussion (Visible on Public Minutes):

Dr. Dyer appreciates all of the hard work our nutrition staff provides currently. Moving forward there are two options for school nutrition: changing it or leaving it the same. The RFP went out for contracted services concerning shool nutrition. Two companies bid, but one company has won the bidding process. Dr. Dyer wants to know if the board wants to advance to final negotiations with Sodexo. The next stage will be obtaining the finite details of the contract and coming back to the Board, the state, and our attorney to get this approved.

Dr. Dyer explains the Sodexo presentation. Sodexo is a large company that has contracts in schools, businesses, etc. They will have four stations, they will not be the same four options all the time. Sodexo has proposed the idea to have a space open with food all the time in case students miss the time for lunch there is food available. Each school would have a staff manager, and a Sodexo trainer for each school. Every employee in the cafeteria has the option to work for the private company, but they have an option to stay as a CCS employee as well.

Board Members ask questions about details of the contract and how it compares to our current nutrition department. If we stay with the current nutrition department it will take time to implement change, but if they approve the Sodexo contract it will be an immediate change.

3.E. Student Representative's Update

Speaker(s): Hayes Martin

Discussion (Visible on Public Minutes):

Hayes Martin provided an update:

Theater department held a performance showcase in the middle of January that had a variety of strengths to show from the theater department.
Winter sports are going well. Basketball, swimming, and wrestling are going very well.
JR ROTC won two first place prizes, and third place prize overall in a recent drill competition.
In the Holocaust literature class they hosted a night where they brought in a holocaust survivor who was a child at the time and came to tell her story to the class.

3.F. Transportation Update

Speaker(s): Hal Taylor

Discussion (Visible on Public Minutes):

Hal Taylor discussed the transportation update for this school year.

Rezoning this past year meant we had to reroute our bus routes, which was successful. For every child that enrolls, the school has to know the distance from their home to the school. Our Bus Drivers are completing the data processing by hand as of now. The state looks at data for funding from the amount of students that ride the morning buses. The transportation department is looking at a routing program. The department wants to integrate this program within Powerschool,and it will be funded from the current budget. When the students register their information it is automatically updated. One problem currently is parents expect to get notifications if a bus is late, this program will let parents know. Also it will only alert the parents on this particular bus. We are required by law to have a roster of everyone on the bus, and this will keep us up to date with this law.

Michael Kahrs has helped work on this project within the parent portal. Parents have access to change information easily which will keep our information current.

3.G. Strategic Planning Update

Speaker(s): Russell Dyer

Discussion (Visible on Public Minutes):

Dr. Dyer gave an update on the steering committee meeting on January 27, 2020.

Different Committees:

Students Success: looked at academic success.
Articulated Pathways: Set seamless K-12 goals.
STEAM: Good definition for STEAM, and how to implement it.
Safe and Healthy Schools: Athletics and clubs, school nutrition, and safety and discipline.
Communications: What is the difference in communication and publicity? Overall communication strategies.
Engaged Workforce: Focus on diversity of staff, employee evaluation, district staff culture, health and wellness for employees, and employment/retention of employees.

Dr. Dyer would like to announce our new social media campaign #RISECleveland. R-Responsive: How can we be responsive to stakeholders, students.I-Innovative: progressive as a school system, S-Student Centered: laser focused on what is best for the students, E-Engage: engage all students, parents, community members. CCS employees are encouraged to use this hashtag on social media. Public Relations will be sending out an update Tuesday, February 4 to let everyone know how to use the hashtag.

3.H. Site Committee

Speaker(s): Steve Morgan

Discussion (Visible on Public Minutes): Mr. Steve Morgan did not have an update for this meeting.

3.I. Schedule Board Retreat on Strategic Planning - Thursday, February 27, 9am - 12noon?

Discussion (Visible on Public Minutes): Dr. Dyer would like to hold the Board Members Retreat for Thursday, February 27 from 9:00 A.M. - 12:00 P.M. The purpose of the retreat is to have each steering committee chair present what updates are happening within their group. Board members let Dr. Dyer know if you have any questions to include.

3.J. April Board Meeting date change - Tuesday April 7, 2020?

Speaker(s): Dawn Robinson

Discussion (Visible on Public Minutes): The Board agrees to have the April Board Meeting on Tuesday, April 7 at 5:30.

3.K. 2020 Board Committees

Speaker(s): Dawn Robinson

Discussion (Visible on Public Minutes):

Site Committee Chairman: Steve Morgan
Site Committee Members: Krista McKay, and Carolyn Ingram
Site Committee Alternate Member: Charlie Cogdill

Dawn Robinson adjourned by general consent.

4. "B" Agenda

4.A. Financial Report

Attachments: (1)

Financial Report

1/13/2020 at 8:42 AM

4.B. Personnel Report

Attachments: (1)

Personnel Report

1/30/2020 at 11:34 AM

4.C. School Highlights

Attachments: (5)

Blythe-Bower Highlights

1/30/2020 at 11:35 AM
CCC Highlights

1/30/2020 at 11:37 AM
CHS Highlights

1/30/2020 at 11:35 AM
CMS Highlights

1/30/2020 at 11:35 AM
Stuart Highlights

1/30/2020 at 11:35 AM

4.D. 2019-2020 Board Visit Schedule revised

Attachments: (1)

Board Visit Schedule 2019-2020 revised

1/31/2020 at 7:51 AM

4.E. Dates to Remember

Attachments: (3)

February 2020

1/13/2020 at 8:59 AM
March 2020

1/31/2020 at 7:53 AM
April 2020

1/13/2020 at 8:59 AM

February 3, 2020 at 5:30 PM - Board of Education Regular Meeting

Web Viewer