June 3, 2021 at 12:00 PM - Board of Education Regular Meeting

Discussion (Visible on Public Minutes):  Dawn Robinson led us in a moment of silence and then led us in the Pledge of Allegiance.  

 

Discussion (Visible on Public Minutes):  Board members added the field trip forms to the consent agenda.  

Discussion (Visible on Public Minutes):  Dr. Dyer is excited to have everyone at the meeting.
-Summer camps are underway.  Elementary started the Monday after school ended and the middle school camp started this week. He has visited some of the camps, specifically he went to Ross and they were creating new crayon boxes, great things are happening.  We are grateful for the funds from the state.
-He has wrapped up the principal and director evaluations for the school year. 
-We held meetings with Brian Templeton about the facilities and what the principals/directors needs would be for the facilities.  What would a design look like if the Board chooses to go to the Denning Center.  Thank you to Hal Taylor for the help on these projects.
-New Board Policy 2.404 will be presented today at the meeting.  Chuck Cagle will train on this policy on Monday, June 14.  All Board Members are welcome to attend.
-Commissioner of Education, Penny Schwinn, and her staff will be visiting CMS on June 17th at 11:00 am to visit the 4 C's Camp.  She will be doing bus tours this summer to see all the great things happening in summer camps.
-During the summer, we have a lot of planning underway for the new school year.  

Discussion (Visible on Public Minutes): 
-CMS softball team and coaches are in attendance.  Dr. Laing read the insert from the CMS May 2021 school highlights section of this agenda. Coach Erica Rogers introduced the coaches and players from the 2021 team.  The team performed their dugout chant and got the room excited.  The Board congratulated the team on their state victory.

-Jansen Vassey - Dr. Dyer reads Richelle Sheltons email since she could not attend in person.  The letter said:
-The Board thanks Jansen for his service to Stuart and thanks the SRO's in Cleveland City Schools.  They would like to have Richelle's letter put on CCS letterhead with their signatures and mailed to the Chief and the police department.

 

Discussion (Visible on Public Minutes):  -Dr. Dyer says they have been talking about the lots in front of CCCE.  Lot 10 is open now to be purchased.  This is a great opportunity to have the school visible from the road.  We probably will not do anything with the lot until the road is finished.  If the board approves it, it will go to the city council meeting and closing will happen before July 1.

-The Board thought there would be language in the contract for the benefit and use of CCS.  Hal states all of our Deeds say, " For the use and benefit of Cleveland City Schools..."  They want to make the motion to show this language needs to be added.

-Tom states this might be a pre-mature purchase.  He doesn't think it is a sellable lot to anyone, and it's not a good purchase.  He is worried about the lot being cut in half in the future.  

Discussion (Visible on Public Minutes):  -Dr. Dyer reads the current Policy 2.404 which we will be canceling out completely.  The new policy will change how the support organizations format will change to meet the new state laws.  This is the training that will take place with Chuck Cagle this month.  We will follow the handbook from the state.  
-The Board asks if the line in the second paragraph "civic organization", would that be an organization within the school system?  Dr. Dyer states it could be or could be for example the Rotary Club.  If the Rotary Club set up a concession stand at a band concert, who would get the money from the concession stand?  Dr. Dyer and Cindy Geren state the Rotary Club would get the money.
-The difference now is the money goes through the School Support Organizations instead of going through the actual school bookkeeper.  They will have to have their own bookkeeping and checking account away from the schools.  At the June 14th meeting with Chuck Cagle we will go over the details of how this procedure will work going forward.
-The Board wants to confirm the language states the schools still control how many and what kind of fundraisers they can have, correct?  Dr. Dyer states that is correct.  For example:  We would not have 2 different schools have a wrapping paper fundraisers at the same time.  The organizations would still need to go through the approval process.
-The Board asks does the School Support Organization have a deadline on when they are approved and who is in the organization?  Yes, The current deadline is August 1.
-The Board asks if the band boosters raise money for uniforms and competitions then the money would have to go into their own bank account?  Cindy Geren states that is correct.  The money has to go into their separate account.  The board asks if each student will have to have 2 separate bank accounts: 1 for their school band fee and 1 for their money raised fees?  Dr. Dyer states that can not happen, but they will get into the conversation later with Mr. Cagle.
-Dr. Dyer asks the Board to send any questions for Chuck Cagle to Julie Smith, so he can answer them at the meeting.

Discussion (Visible on Public Minutes):  Dr. Dyer wants to share our highlighted accomplishments over this past year in spite of COVID.  
-In ELA and Math Curriculum and Instruction:  Conduct weekly grade level literacy meetings at schools and monthly at the district levels, Conduct I-Ready diagnostic assessments in grades K-8, and provide leadership training, conduct walkthroughs, and review data on key components of ELA Instructional Practice Guide Walkthrough Observation Tool.  
-In New Learning Initiatives:  Adjust the role of technology teachers to focus on Science, Technology, Engineering, Arts, and Mathematics (STEAM) Instruction, Purchase Chromebooks for students in grades K-5 for BLADE programming, and create an elementary level deployment plan for the distribution of devices to students.
-In Portrait of a Graduate and Career Exploration: Utilize Youscience (Youscience helps kids think through their career plan) in all Career and Technical Education (CTE) and FX classrooms, Create at least one business or industry partner for worksite opportunities for CAPS Students, and share monthly CTE Newsletter with all CCS employees to showcase course and career opportunities.
-In Student Support: Offer Speech/Language integrated services in regular education setting, evaluate and preview available screening tools and intervention resources, use the ESL Family Engagement Coordinator to target specific needs, and plan and implement summer intervention programming and after-school learning labs (summer camps).

We will not have virtual school next year because we did not have enough interest.  
-The board asks if we can use the cameras in the classroom if a student is quarantined?  Not right now, the state law would have to change.  We will wait for future guidance.

 

Discussion (Visible on Public Minutes):  -Charlie Cogdill states at the last meeting the board approved naming the of the field house and baseball stadium.

-David Beckler states last Thursday they had a reception for Coach Scott.  There were over 70 people in attendance.  Mr. Beckler brought more letters from more gentlemen at the meeting.  The Board thanks Mr. Beckler for caring enough about the legacy of Cleveland High School.  
Dawn Robinson asked if there would be a plaque about Coach Scott so the people going through the field house would know who he is?  Mr. Beckler has plans to create a plaque with information about Coach Scott.

-Hal Taylor says we need to standardize how we recognize people/signs.  At the field house, we would replace the middle blue "C" sign with 16 - 18 Feet in width (which is similar to the Benny Monroe sign) by 7 feet tall.  It would say "Bobby Scott Field House" with Raider blue letters and a white background.  "Bobby Scott" would be larger letters and "Field House" will be a little smaller letters which would be similar to the "Benny Monroe" sign.  All Board Members agree with the placement of the sign.

-Updates on Construction:  CHS sewer is underway, CMS is having a fence put up for the road construction.  CHS, Stuart, Arnold, Ross and Yates kitchen hoods have been ordered.  CHS, Stuart, Arnold, and Ross dishwashers have been ordered. CMS - New Soil table has been ordered custom.  They started the cross walk installation at CHS this week-this was paid for by a safety grant.  CCCE, Mayfield and Stuart canopies have all been started. CHS canopy will be started next week. Stuart hallway floors have been taken up and the asbestos cleanup has been completed.  The next step is to put the new floor down.  BB floors are ahead of schedule.  The rooms that aren't being used for summer camps have been started.  We are having constant delays just like everyone else in the world.  We are doing well, but we are concerned about some of the parts not coming in a timely fashion.  Please be patient with us as we push forward.

-The board asks if we have any say in the CMS TDOT schedule at CMS?  Mr. Taylor states that TDOT determines all scheduling.  
-The board asks if we have any influence on how the traffic lights are scheduled?  Mr. Taylor states the Cleveland Police Department has sent officers to stop the community from detouring into the neighborhood across from CMS.  Mr. Taylor states the city has been listening when we discuss the traffic lights with them.  Mr. Taylor states cell phones are the number one problem.  When they sit at the red light they will be on their phone and the light changes.  The parents leave a big gap in between them and the car in front of them which makes the red light think there aren't any more cars coming and the light changes.  Dr. Dyer states we can approach this again with the city.
-The board asks if the back parking lot at The Denning Center will be made bigger?  Mr. Taylor states in the future this will be a possibility.
 

Discussion (Visible on Public Minutes):  Mrs. Robinson adjourned by general consent.