February 15, 2023 at 5:00 PM - Contract Committee Meeting
The Contract Committee met on Tuesday, February 15, 2023 in the Central Services Board Room where Ms. Teresa Boston called the meeting to order at the approximate hour of 4:00 p.m. She welcomed everyone to the meeting and appreciated everyone for attending.
| Contract Committee | |
| Attendance Taken on 2/15/2023 at 5:00 PM | |
| Teresa Boston | Present |
| Mr. Nick Davis | Absent |
| Ms. Anita Hale | Present |
| Mrs. Rebecca Hamby | Present |
| Mr. Chris King | Absent |
| Ms. Sheri Nichols | Absent |
| Robert Safdie | Absent |
| Ms. Shannon Stout | Absent |
| Ms. Elizabeth Stull | Absent |
| Present: 3, Absent: 6 | |
| Contract Committee | |
| Attendance Taken on 2/27/2023 at 11:03 AM | |
| Teresa Boston | Present |
| Mr. Nick Davis | Absent |
| Ms. Anita Hale | Present |
| Mrs. Rebecca Hamby | Present |
| Mr. Chris King | Absent |
| Ms. Sheri Nichols | Absent |
| Robert Safdie | Absent |
| Ms. Shannon Stout | Absent |
| Ms. Elizabeth Stull | Absent |
| Present: 3, Absent: 6 | |
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Comments:
Others Present:
William Stepp, DOS Earl Patton, Board Attorney Mo Charnot, Media |
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1. Call to Order - Mrs. Teresa Boston
Discussion:
Ms. Teresa Boston, Board Chair, called the meeting to order at approximately 5:04 p.m. She welcomed everyone to the meeting.
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2. Moment of Silence - Mrs. Teresa Boston
Discussion:
Ms. Boston led everyone in a moment of silence and the Pledge of Allegiance.
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3. Approval of Meeting Minutes
Attachments:
()
Discussion:
Boston introduced this agenda item with Hamby making a motion to approve. Hale with the second. Boston asked for discussion.
Action(s):
No Action(s) have been added to this Agenda Item.
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4. Third Party Facility Construction Procedure Draft
Attachments:
()
Discussion:
Boston introduced this item. She asked for Atty Patton to help her out. She told everyone that this isn't altogether a contract but more of a procedure in our agreements with building facilities. Patton said it's a system of checks and balances, with Stepp adding it's an accountability mechanism that the building and grounds committee wanted to see. He told everyone he would be creating a flow chart to go along with this procedure so the board can determine where the hold up is at if the flow of construction stops. Boston said she'd had discussions with Patton and Stepp that the new position of Operations Officer would have a huge role in things like this. Boston said she would like to postpone this until an Operations Officer gets in place and they can all go over this in detail. Then it can come back to the Contract Committee. Boston said if this needs to be in place prior to SMHS starting the construction of the baseball facility, what is the suggestion? Stepp said, with these being procedures, that if the building and grounds like the direction of this, then that lets him know he's going in the right direction. Boston made a motion to task Patton, Stepp and the COO to get the district where they needed to be on the matter and refine the draft. Hamby made the second. Boston asked if there was a time frame on when the district might have a COO in place. Stepp said the job was posted and he tries to leave the job posting for a minimum of 7 days. There was much discussion about how to update the draft with Boston's suggestions and recommended changes and all questions were answered by Patton or Stepp.
Action(s):
No Action(s) have been added to this Agenda Item.
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5. Other Discussion
Discussion:
No other discussion was had.
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6. Adjournment
Discussion:
The meeting was adjourned at approximately 5:17 p.m
Action(s):
No Action(s) have been added to this Agenda Item.
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William Stepp
Director of Schools
Ms. Teresa Boston
Chairman of the Contract Committee
Diane McCartney
Executive Assistant for the Director of Schools and BOE