August 21, 2025 at 5:30 PM - Board Meeting Agenda
| Minutes | |||
|---|---|---|---|
|
1. CALL TO ORDER
Discussion:
The Board Chair Claire Maxwell called the meeting to order at 5:30 P.M.
|
|||
|
2. PLEDGE OF ALLEGIANCE & MOMENT OF SILENCE/PRAYER
Discussion:
Description:
We will be opening the meeting with a brief moment of silence or prayer and the pledge of allegiance to the United States flag. No one is required to participate or be present for any of these and being in this portion of the meeting is completely voluntary.
|
|||
|
3. APPROVAL OF AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Sullivan requested to swap agenda item 11. FINANCIAL MATTERS with 7. DIRECTOR OF SCHOOLS EVALUATION TOOL.
|
|||
|
4. APPROVAL OF THE CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
|
|||
|
4.A. Minutes:
Attachments:
()
|
|||
|
4.C. Nepotism:
|
|||
|
4.D. Use of Facilities:
Attachments:
()
|
|||
|
4.E. Non-Faculty Volunteer Coaches:
According to the Tennessee Secondary School Athletic Association (TSSAA) guidelines, Board of Education approval is required to allow non-faculty volunteer coaches to participate in the school athletic program. The following non-faculty volunteer coach is for the 2025-2026 school year: |
|||
|
4.F. Salary Supplements and Contract Payments:
|
|||
|
4.G. ESL Stipend
Attachments:
()
Description:
The ESL department seeks approval to provide a stipend to lead ESL teachers from Title III funds in the amount of $1,000 or $500 each if the school has two lead teachers.
|
|||
|
4.H. ESL Night School
Description:
The ESL department is requesting the use of Title III funds to pay teachers for an ESL Night School hosted by Smyrna High School. It is 90 hours at $50 an hour for a total of $4,500 to each teacher.
|
|||
|
4.I. Requested Approval for Counseling (K-12) Leads
|
|||
|
5. RUTHERFORD PROUD
Discussion:
Update from Dr. Annie Ralston on Special Populations, including their annual performance review.
Description:
Dr. Annie Ralston, Coordinator of Special Education, will highlight the achievements from the past year and share the Special Education Department goals and focus areas for the year ahead. With a continued commitment to helping our students reach beyond limits, we’ll reflect on meaningful progress and outline key areas of focus that will further support growth, inclusion, and success for all learners.
|
|||
|
6. PUBLIC COMMENTS*
Discussion:
|
|||
|
7. DIRECTOR OF SCHOOLS EVALUATION TOOL
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|||
|
8. FIVE-YEAR PLAN
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
Description:
|
|||
|
9. INSTRUCTION
|
|||
|
9.A. Wrestling Co-op Proposal
Action(s):
No Action(s) have been added to this Agenda Item.
|
|||
|
10. LEGAL
|
|||
|
10.A. Transfer Student Under Discipline
Action(s):
No Action(s) have been added to this Agenda Item.
|
|||
|
10.B. Policy Adoption - First and Final Reading
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
()
|
|||
|
11. FINANCIAL MATTERS
|
|||
|
11.A. Benefits and Insurance update
Discussion:
Dr. Sullivan discussed the current costs of insurance benefits and the dollar amount to cover the employee portion of the upcoming rate increase. A Board decision will be made by the September 11th board meeting.
Attachments:
()
|
|||
|
12. ENGINEERING AND CONSTRUCTION
|
|||
|
12.A. Blackman Middle CDC Fence request.
Action(s):
No Action(s) have been added to this Agenda Item.
|
|||
|
12.B. 5405 Lee Road Property review
Action(s):
No Action(s) have been added to this Agenda Item.
|
|||
|
12.C. 5405 Lee Road Survey
Attachments:
()
|
|||
|
12.D. 5405 Lee Road Phase I Environmental Site Assessment
Attachments:
()
|
|||
|
12.E. 5405 Lee Road Waters Determination Report
Attachments:
()
|
|||
|
12.F. Lee Road Traffic Improvements
|
|||
|
12.G. Whitworth Buchanan Middle Pavilion request
Action(s):
No Action(s) have been added to this Agenda Item.
|
|||
|
12.H. Discuss Rockvale Bus Route
Discussion:
A new bus driver was hired to start running a Rockvale route beginning tomorrow. There are only eight (8) bus driver positions left to fill in the district.
|
|||
|
13. DIRECTOR'S UPDATE
Discussion:
Weapons detection training starts next week and videos explaining the process go out to parents as well. September 5th is the beginning of the football season and we start weapon screenings at the gates. Dr. Sullivan shared current enrollment reports and zone lines were discussed.
|
|||
|
14. GENERAL DISCUSSION
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board discussed dual zones at the high schools and when that will end. Caleb Tidwell said he would entertain a date to end the dual zone for high schools.
Stan Vaught asked for guidance regarding discussions with landowners when their property becomes available. He expressed uncertainty and asked if it was appropriate to talk with the sellers. Mr. Jeff Reed said it was permissible and acceptable for Mr. Vaught to talk with them and to request a letter of intent from the seller. The Board discussed and agreed to permit Mr. Vaught and Mr. Reed to work together and later presenting their findings to the Board. Frances Rosales said they should start by identifying the areas of need and consider land purchases in those areas. Stan Vaught also suggested we purchase a few buses and train the next generation to learn to drive. Mrs. Maxwell said we are keeping the Fall Retreat on the original date in November. Regarding the $300.00 recommendation, Dr. Sullivan asked the Board to allow time to go through the proper channels and provide additional recommendations. To avoid logistical complications, Katie Darby suggested possibly adding the $300.00 towards employee insurance. Dr. Sullivan thanked the students that came and spoke during Public Comment and addressed the current ban on student devices and why he added headphones to the policy. Mrs. Maxwell encouraged everyone to support and attend the upcoming football games. The Board wished James Evans and Monika Ridley a Happy Birthday! |
|||
|
15. ADJOURNMENT
Discussion:
Motion made by Katie Darby to adjourn the meeting at 7:34 pm.
|
