October 8, 2024 at 5:00 PM - Smith County Board of Education Agenda
| Regular Board | |
| Attendance Taken on 10/8/2024 at 4:08 PM | |
| Jay Hesson (District | Present |
| Scotty Enoch (District | Present |
| Marty McCaleb | Present |
| Joe Taylor | Absent |
| Tommy Manning | Present |
| Ricky Shoulders | Absent |
| David McDonald (District | Present |
| Scotty Lewis | Present |
| Present: 6, Absent: 2 | |
| Agenda | |
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, October 8, 2024, at the Smith County Board of Education. Mr. McCaleb provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the October 8, 2024, meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - September 10, 2024 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, September 10, 2024.
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III.B. Permission to Run an Ad for Advertisements on Buses
Agenda Item Type:
Consent Item
Discussion:
Request permission to run an ad for advertisements on the buses. Blackwell reality will not be renewing their contract this year giving spots for 20 ads.
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III.C. Smith County High School Requests
Agenda Item Type:
Consent Item
Discussion:
Smith County High School Requests
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IV. Superintendent Actions
Agenda Item Type:
Information Item
Discussion:
The Superintendent took the following actions:
1. Staff Placement
2. Transfers
3. Resignations
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V. New Business
Agenda Item Type:
Action Item
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V.A. Bid Approval for Gasoline and Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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V.B. Bid Approval for One Type C 78 Passenger School Bus
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the low bid of $134,591.00 for one type C 78 passenger school bus from Central State Bus Sales to replace the 78 passenger bus that was totaled in the accident in May 2024.
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V.C. Approval of CDW-G as a Backup Vendor for Chromebooks
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Smith County Schools Technology Department asks the Board to approve CDW-G as a backup vendor for Chromebooks for the 2024-2025 school year. When bids were evaluated, CDW-G placed 2nd. The Smith County Board of Education approved Howard Technology Solutions, which placed 1st, as our Chromebook vendor for the 2024-2025 school year at the August Board meeting; however, we have experienced issues with product availability for the Chromebook model submitted by Howard. We placed an initial order of 200 Chromebooks on August 29, 2024, and we have still not received our order. They assure me they have found the inventory to fulfill this initial order, but I am unsure if there will be inventory to fill any additional orders in the future. Approving CDW-G as a backup vendor would allow us to place orders for Chromebooks in a timely manner in the event that Howard is unable to fill future
orders. Howard Cost per Chromebook: $242.00 CDW-G Cost per Chromebook: $247.00 |
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V.D. BOEConnect Annual Maintenance Fee
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the BOEConnect annual maintenance fee of $3,000.
This electronic meeting format includes
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V.E. Selection of Legislative Liaison
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
To comply with School Board Legislative Involvement Policy 1.105, "the Board shall annually select one (1) of its members to serve as its legislative liaison".
Duties of the Legislative Liaison The following highlight some of the duties that a legislative liaison may be responsible for on his/her local Board:
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V.F. Approval for School Level Chromebook Purchases
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request permission for the following school-level purchases using Title I federal funds. Each school will be responsible for completing the purchased based on the individual school needs.
Carthage Elementary - Up to 68 Dell Chromebooks and Management Console License for a total not to exceed $17,000.00 Defeated Elementary - Up to 52 Dell Chromebooks and Management Console License for a total not to exceed $13,200.00 Forks River Elementary - Up to 36 Dell Chromebooks and Management Console License for a total not to exceed $9,000.00 Gordonsville Elementary - Up to 80 Dell Chromebooks and Management Console License for a total not to exceed $20,000.00 New Middleton Elementary - Up to 32 Dell Chromebooks and Management Console License for a total not to exceed $8,200.00 Smith County Middle School - Up to 75 Dell Chromebooks and Management Console License for a total not to exceed $19,000.00 Union Heights Elementary School - Up to 40 Dell Chromebooks and Management Console License for a total not to exceed $10,000.00 The maximum number of Chromebooks to purchase would be 385 not to exceed $96,400. The cost of Chromebooks is based on the bid acquired by the Technology Department of the Smith County Board of Education. |
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V.G. Work and Bid Approvals for Wellness Centers
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
We did not receive any bids for the woods work at the Smith County Middle School Wellness Center and restroom partitions/accessories needed at the Smith County Middle School and Gordonsville High School Wellness Center. It has been difficult to find anyone even upon
contacting other vendors to submit bids. We would like to recommend our general contractor, Stockton Building Corporation, to perform the services needed for SCMS Wellness Center Woods: approximately $45,000. This amount will be added to the current contractual amount for Stockton Building Corporation. We would like to recommend TN Asphalt Repair LLC for the Paving at GHS & SCMS Wellness Center. The base bid for GHS Paving was $45,489 with the Alternate A add on of $27,006 (total $72,495). The base bid for SCMS Paving was $70,208. (Paving total: $142,703). We would like to recommend TN Asphalt Repair LLC for the Concrete Sidewalks at GHS & SCMS Wellness Center. The base bid for GHS Concrete was $25,530 with the Alternate option add on of $1,200 (total $26,730). The base bid for SCMS Concrete was $13,330. (Concrete Sidewalks total: $40,060). |
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VI. Discussion
Agenda Item Type:
Information Item
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting. Policy 3.100, Business Management Goals Policy 3.200, Buildings and Grounds Management Policy 3.201, Safety Policy 3.202, Emergency Preparedness Plan Policy 3.203, Crisis Management Policy 3.205, Security Policy 3.205.1, School Safety Zone Policy 3.206, Community Use of School Facilities Policy 3.207, Facility Expansion Policy 3.208, Energy Conservation Policy 3.209, Facilities Planning Policy 3.210, Naming New Facilities Policy 3.211, Project Planning Policy 3.212, Involvement of Architects Policy 3.213, Educational Specifications Policy 3.214, Project Financing Policy 3.215, Board Inspection and Acceptance Policy 3.216, Retirement of Facilities Policy 3.217, District Water Testing Policy 3.220, Access to Private Facilities Policy 3.300, Equipment and Supplies Management Policy 3.3001, Use of Cellular Phones Policy 3.301, Leasing and Renting Policy 3.400, Student Transportation Management Policy 3.401, Scheduling and Routing Policy 3.402, Special Use of School Vehicles Policy 3.404, Private Vehicles Policy 3.500, Food Service Management Policy 3.600, Insurance Management Policy 3.601, Student Insurance Program Policy 3.602, Workers' Compensation
Time:
(October)
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
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Reminders:
November Board Meeting - Tuesday, November 19, 2024 @ SCBOE
December Board Meeting - Tuesday, December 17, 2024 @ SCBOE