January 16, 2024 at 5:00 PM - Smith County Board of Education Agenda
| Regular Board | |
| Attendance Taken on 1/23/2024 at 4:41 PM | |
| Mark Jones | Present |
| David Apple | Present |
| Marty McCaleb | Present |
| Joe Taylor | Present |
| Tommy Manning | Present |
| Ricky Shoulders | Present |
| Randy Glover | Present |
| Scotty Lewis | Present |
| Present: 8, Absent: 0 | |
| Agenda | |
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, January 23, 2024, (the original meeting date of January 16, 2024, was canceled due to inclement weather) at the Smith County Board of Education. Mr. Tommy Manning provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the January 16, 2024 meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - December 12, 2023 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, December 12, 2023.
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III.B. Smith County High School Requests
Agenda Item Type:
Consent Item
Discussion:
Smith County High School requests permission for the following:
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III.C. Smith County Middle School Request
Agenda Item Type:
Consent Item
Discussion:
Smith County Middle School FFA requests permission to attend the Annual State Convention on March 24-27, 2024, in Gatlinburg. This will be an overnight trip.
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III.D. Gordonsville High School Request
Agenda Item Type:
Consent Item
Discussion:
Gordonsville High School FFA requests permission to attend the Annual State Convention on March 24-27, 2024, in Gatlinburg. This will be an overnight trip.
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III.E. Request to Bid W-fi Equipment
Agenda Item Type:
Consent Item
Discussion:
This letter is to ask the Board for permission to place mini-bids through Tennessee Education Broadband Consortium (TSBC) for Category II technology equipment and maintenance utilizing E-rate funding for the 2024-2025 school year. Eligible components and services for Category II funding are: wi-fi equipment access points, network equipment such as switches, routers, cabling, and Internal Broadband services, etc.
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III.F. School Support Organization - SCHS
Agenda Item Type:
Consent Item
Discussion:
Request to approve SCHS Softball Booster Club as a Board-Approved School Support Organization. They have submitted all the required paperwork to be a Board-Approved School Support Organization and to continue fundraising in our district.
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III.G. Request to Bid Items for the Wellness Centers
Agenda Item Type:
Consent Item
Discussion:
This letter is to request permission to run a bid for the remaining items for the Wellness Centers from the ESSER 3.0 grant:
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IV. Superintendent Actions
Agenda Item Type:
Action Item
Discussion:
Summary - The Superintendent took the following actions: Staff Placement
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V. New Business
Agenda Item Type:
Action Item
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V.A. Approval of Go Fan
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve Go Fan as the vendor for electronic payments at the school level
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V.B. Policy 2.400 Revenues
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to update Policy 2.400 Revenues to reflect Go Fan as the approved vendor for electronic transactions if New Business A is approved.
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V.C. New Middleton Elementary School Request for Electronic Sign
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
New Middleton Elementary School requests permission to approve Wilson Bank and Trust to purchase an electronic sign for the front of the school. The cost of the sign is not to exceed $24,000 and this will cover the sign itself. Wilson Bank will not cover the installation cost which will be paid for by other means.
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V.D. Bid Approval for Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the bid of $2.482 per gallon for 7,500 gallons of diesel fuel from Mixon-Nollner
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V.E. Bid Approval for Sprinkler/Water System
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to recommend AE Fire Protection for the Sprinkler/Water System and Installation for the 2 wellness centers at Gordonsville High School and Smith County Middle School. The bid price for AE Fire Protection is $78,955 for Smith County Middle School and $89,195 for Gordonsville High School ($168,150 combined total).
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V.F. Permission to give the Smith County Fine Arts Center/Theatre $5,000
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Permission to give the Smith County Fine Arts Center/Theatre $5,000 as a community outreach because many students from Smith County participate in these programs.
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V.G. Consideration of Proposed Settlement Terms to Pending Litigation
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Consideration of Proposed Settlement Terms to Pending Litigation
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V.H. Contingent Appointment of Board Member to Financial Management Committee
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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VI. Discussion
Agenda Item Type:
Information Item
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VI.A. School Audit 2022-2023
Agenda Item Type:
Information Item
Discussion:
The Smith County School System Internal School Funds Financial Report for the 2022-2023 school year is in your packet. This discussion is to answer any questions regarding the audit findings.
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Annual Policy Review (January)
Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting. Policy 2.100, Fiscal Management Goals Policy 2.201, Line Item Transfer Authority Policy 2.300, State and Federal Aid Eligibility Determination Policy 2.400, Revenues Policy 2.401, Gifts and Bequests Policy 2.402, Investment Earnings Policy 2.404, School Support Organizations Policy 2.500, Deposit of Funds Policy 2.600, Bonded Employees Policy 2.700, Accounting System Policy 2.701, Financial Reports and Records Policy 2.702, Inventories Policy 2.704, Fixed Assets Policy 2.800, Expenditure of Funds Policy 2.802, Payroll Procedures Policy 2.803, Salary Deductions Policy 2.804, Expenses and Reimbursements Policy 2.805, Purchasing Policy 2.806, Bids and Quotations Policy 2.807, Requisitions Policy 2.808, Purchase Orders and Contracts Policy 2.809, Vendor Relations Policy 2.810, Payment Procedures Policy 2.900, Student Activity Funds Management Policy 5.100, Personnel Goals Policy 5.106, Application and Employment Policy 5.1101, Differentiated Pay Plan Policy 5.1151, Telework During Emergencies Policy 5.117, Teacher Tenure Policy 5.118, Background Investigations Policy 5.200, Separation Practices for Tenure Teachers Policy 5.201, Separation Practices for Non- Tenure Teachers Policy 5.203, Recommendations and File Transfers Policy 5.301, Emergency and Legal Leave Policy 5.305, Family and Medical Leave Policy 5.3051, FFCRA Leave Policy 5.3052, COVID-19 LEAVE
Time:
(January)
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VIII. Executive Session
Agenda Item Type:
Information Item
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IX. Adjourn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Comments:
Reminders: February Board Meeting - Tuesday, February 20, 2024 @ SCBOE Annual Board Retreat - Tuesday, March 19, 2024 @ SCBOE March Board Meeting - Tuesday, March 19, 2024 @ SCBOE |
8-10 weeks to get the sign once approved and ordered