April 18, 2023 at 5:00 PM - Smith County Board of Education Agenda
| Regular Board | |
| Attendance Taken on 4/21/2023 at 9:11 AM | |
| Mark Jones | Present |
| David Apple | Present |
| Marty McCaleb | Present |
| Joe Taylor | Present |
| Tommy Manning | Present |
| Ricky Shoulders | Present |
| Randy Glover | Present |
| Scotty Lewis | Present |
| Present: 8, Absent: 0 | |
| Agenda | |
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I. Call to Order
Agenda Item Type:
Procedural Item
Discussion:
The Smith County Board of Education met at 5:00 pm on Tuesday, April 18, 2023, at the Smith County Board of Education. Mr. Scotty Lewis provided the invocation and led the Pledge of Allegiance to the American Flag.
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II. Welcome
Agenda Item Type:
Procedural Item
Discussion:
Mr. Ricky Shoulders, Chairman of the Board, welcomed all visitors and called the XX meeting of the board to order.
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III. Consent Items
Agenda Item Type:
Consent Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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III.A. Board Minutes: Minutes of the Board - March 21, 2023 (Regular Meeting)
Agenda Item Type:
Consent Item
Discussion:
Request to approve the regular meeting minutes of the Board - Tuesday, March 21, 2023.
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III.B. Non-Tenured Teacher Letter
Agenda Item Type:
Consent Item
Discussion:
Request to send all non-tenured teachers a letter of non-renewal as required by T.C.A. 49-5-409, "Continuing Contract Law"
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IV. Superintendent Actions
Agenda Item Type:
Information Item
Discussion:
5. Volunteers
6. Suspension
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V. New Business
Agenda Item Type:
Action Item
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V.A. Purchase of Property and Buildings
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request approval to purchase the buildings/property previously known as the "Save-a-lot" and "Tennplasco" properties for the purchase price of $890,000 utilizing funds from the Innovative School Models Grant.
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V.B. Policy Amendment - 1.106 Code of Ethics - Second and Final Reading
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Summary— Request to amend policy 1.106 Code of Ethics as recommended by the Tennessee School Boards Association (TSBA). This policy has been revised to focus solely on prohibitions against accepting items intended to influence a board member's vote and how to handle ethics complaints.
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V.C. Policy Amendment - 1.107 Board Member Conflict of Interest - Second and Final Reading
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Summary— Request to amend policy 1.107 Board Member Conflict of Interest as recommended by the Tennessee School Boards Association (TSBA). To help clarify conflicts of interest, we have placed this information in a separate policy, a new model policy numbered 1.107. This information aligns with TCA 12-4-101 which defines conflicts of interest for school board members.
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V.D. Bid Approval for Motorola Radios
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter is asking the Board to select Comm-Tech, Inc, as our vendor for Motorola radios for up to a calendar year. I have also attached the bid opening sheet showing the two vendors who responded and their respective quotes.
** The bid was for the purchase of 105 Motorola radios, quoting $307.20 per radio, including programming. |
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V.E. FY23 ePlan Grant Approvals
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This letter is to ask for approval of the following FY23 ePlan Grants. These grants are fully funded at the state level and have been approved by each authorized department at the state level. I am also asking that the Board give Mr. Smith the authority to make any line-item amendments as needed on these grants as the year progresses and final expenditures are received.
Innovative Schools Model $2,600,000 Virtual Literacy Training Teacher Stipend Grant $*TBD* *Each teacher that completes the training will receive a $1,000 stipend. Eplan will upload the funds once the LEA authorizes the number of teachers that complete the training.* |
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V.F. Bid Approval for Gasoline
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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V.G. Bid Approval for Diesel Fuel
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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V.H. TSBA 2024 Membership Dues
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve the 2024 TSBA (Tennessee School Board Association) Membership Dues - $5,635.00.
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V.I. Textbook Adoption - K-12 Mathematics
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Request to approve textbook adoption for K-12 Math. This textbook adoption is a contract period of June 1, 2023 - June 30, 2029 and is a six-year adoption-cycle to provide high quality materials, which determines what instructional materials teachers can easily access that are aligned to Tennessee’s academic standards and support the needs of all students.
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V.J. Bid Approval for Vendor for Wellness Centers
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
I (Norma Mitchell) am asking the Board to approve Peak Steel Buildings as the vendor for materials and labor for the construction of 2 Wellness Centers. This bid package includes metal, insulation, door packages, and labor at a cost of $861,900 for both buildings. Federal funding ESSER 3.0 will completely fund this purchase.
Travis Dudney, project manager, also recommends Peak Steel Buildings. As stated in his attached letter, the performance of the construction team for Peak Steel Buildings far exceeds that of other companies based on his expert opinion. |
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V.K. Consideration to rescind action taken on March 21, 2023, related to New Business Agenda Item V.C12 regarding granting of tenure Gordonsville High School - Randy Harrell
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Consideration to rescind action taken on March 21, 2023, related to New Business Agenda Item V.C12 regarding granting of tenure Gordonsville High School - Randy Harrell
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VI. Discussion - Out of State Travel
Agenda Item Type:
Information Item
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VII. Annual Policy Review
Agenda Item Type:
Information Item
Discussion:
Annual Policy Review (April) Please review the following policies for the Smith County Board of Education to remain compliant in policy review. If you find any inconsistencies or if something needs to be discussed regarding a policy listed below, please bring it to the attention of Mr. Ricky Shoulders, Chairman of the Board, during the meeting. Policy 4.600, Grading System
Time:
(April)
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VIII. Executive Session
Agenda Item Type:
Information Item
Action(s):
No Action(s) have been added to this Agenda Item.
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IX. Adjourn
Agenda Item Type:
Action Item
Action(s):
No Action(s) have been added to this Agenda Item.
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Reminders:
May Board Meeting - Tuesday, May 16, 2023 @ SCBOE
June Board Meeting - Tuesday, June 20, 2023 @ SCBOE