October 27, 2026 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The school system compliance report is one document the state uses in the approval process. The listing in this report is not an all-inclusive listing of approved standards. Some regulations are monitored through other data sources such as system calendar, teacher, student, and class information. All data sources are considered in the approval process. 

Summary of Major Elements:
The report of school system compliance is based on statutory and State Board of Education Rules, Regulations, and Minimum Standards. The report is one component of the school approval process and is basically a compliance assurance statement. The School System/School Compliance report listings have been examined, and the Greeneville City School System is in compliance with all rules, regulations, and minimum standards.

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
On June 19, 1997, the Board approved the establishment of a sick leave bank for teachers within the Greeneville City School system. The sick leave bank actually went into effect on August 1, 1997. As part of the operation of the sick leave bank, the Board is required to appoint two trustees and the teachers’ association is required to appoint two trustees. The appointed trustees are to serve staggered terms and can be replaced only because of death, retirement, resignation and/or discontinuation of employment with the Board of Education or at the end of a term. The Director of Schools is to serve as Chairman of the committee. In the spring of 2014 House Bill 2133, was passed, amending Tennessee Code Annotated, Title 49, Chapter 5, Part 7 and Title 49, Chapter 5, Part 8, relative to the sick leave bank. This allowed all fulltime employees who accrue sick leave, not just teachers, to participate in the sick leave bank if the employee elects to do so. Greeneville City Schools will have open enrollment for the sick leave bank in September for all fulltime employees (certified and non-certified).

Summary of Major Elements:

The following individuals are recommended to the Board for appointment as sick leave back trustees:

· Melissa Batson (CHRO), who will serve the 2nd year of a 3-year term

· Ellen Lipe (CFO), who will serve the 3rd year of a 3-year term.

State law requires that the local teacher association appoint two trustees. The GEA representatives serving on the Sick Leave Trustees Board for 2026-2027 will be:

· Katie Smelcer (GMS), who will serve the 2nd year of a 3-year term.

· Randy Shelton (GHS), who will serve the 3rd year of a 3-year term.

As required by law, Dr. Matt Drinnon, in his position as Director of Schools, serves a Chair.

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· Year-to-date Statement of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
To maintain consistency in administrative practices of district benefits, the GCS Human Resources and Finance teams recommend the transfer of employee HSA accounts from the current vendor (TASC) to American Fidelity effective 1/1/2027.

Summary of Major Elements:
American Fidelity is the current Section 125 Provider for Greeneville City Schools and employee optional benefits

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Greeneville City School District maintains its own fleet of school buses and must comply with many federal, state, and local laws. In order to ensure compliance and, most importantly, to ensure the safety of drivers and students, the district has a long-established replacement schedule for its bus fleet. The Town of Greeneville has made a commitment to the district and signed a resolution in 2013 that makes provisions for a revenue stream from the town to be directed toward the procurement of buses when necessary.
Summary of Major Elements:

In accordance with Greeneville City School District’s procurement requirements, Mrs. Kristen Rollins released a request for proposals (RFP) for the purchase of a new 90-passenger school bus with air conditioning and seatbelts. Three (3) vendors responded to the request. One vendor did not provide pricing because the company does not manufacture or offer school buses with a capacity greater than 84 passengers and was therefore unable to meet the 90-passenger requirement. Supporting documentation is attached. The responding vendors that did provide a price are as follows:

· Mid-South Bus Center $196,318.00

· Central State Bus Sales $197,600.00

The recommendation is to purchase the bus from Mid-South Bus Sales for $196,318.00.

Director of Schools' Recommendation:

Approval

Impact on Resources:


Timetable for Further Review/Action:
   
None