April 28, 2026 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements:
Request to dispose of a single bay deep fryer at Eastview Elementary School.  This piece of equipment is not repairable.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect revenues and expenditures.

Summary of Major Elements:
See attached footnotes on Budget Amendment #2.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Communication is critical especially in emergencies or high stress situations.  Primarily as a safety consideration, GCS provides administration and district personnel with managed smart phone plans.  GCS has been a long time Verizon customer, and we typically refresh devices on a 2-year cycle.  Our current phone fleet is nearing the end of year 3.  FirstNet is an AT&T network designed for first responders and law enforcement that provides voice call and data priority during times of heavy usage ensuring call quality and reliable data transmissions in high demand situations.  We propose to migrate away from Verizon to AT&T FirstNet and replace our existing iPhone fleet through FirstNet using state contract device pricing.

Summary of Major Elements:

•  71 iPhone 17e - 256gb at $.99 state contract pricing $70.29
• 34 FirstNet Unlimited Voice, Data, Text with hotspot at $37.49 monthly
• 39 FirstNet Unlimited Voice, Data, Text / no hotspot at $34.99 monthly
• 1 FirstNet Unlimited data only at $30.00 (Tusculum View digital signage)
• 2 Year Contract with FirstNet AT&T
• Fleet buyback program: 70 fleet iPhones buy back at $230 each estimated at $16,100
• Unlimited Talk, Text, & Data on Smartphone plans with no throttling
• Waived Activation/Upgrade Fee's

• First Priority™ Included on All Lines

Director of Schools' Recommendation:

Approval

Impact on Resources:

• $2669.27 monthly (roughly $300 monthly savings from Verizon)
• Up to $16,100 from Fleet Buyback program applied as credit to FirstNet billing

Timetable for Further Review/Action:
  Immediate
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

Background Information: GCS leases 27 Ricoh multi-function printers and copiers throughout the district. Device pricing, cost per page, and supplies were negotiated 5 years ago. Our current contract expires in June 2026. RFP released in February and multiple vendors responded with proposals. Five vendor proposals were reviewed with Total Cost of Ownership (pricing) having the most heavily weighted scoring factor. TCO includes device lease cost and the total cost of printing/copying (per page b/w & color). Other scoring factors include overall customer service solutions, vendor Service Level Agreements, vendor references, and proposed equipment models. Also evaluated and included in each proposal is the addition of a print management solution providing greater reporting capabilities and controls of district-wide printing. We anticipate an increase in total printing and copying volumes given legislative direction and climate. Robust and reliable printing solutions are critical to smooth daily classroom operations.

Summary of Major Elements:

· Of the responding vendors, we are choosing to remain with Ricoh as our district-wide printing solutions vendor.

· Replace all 27 existing machines with new equipment (including removal and installation)

· GCS will receive a monthly pool of 324,000 black and white impressions at $0.0051 per

· GCS will receive a monthly pool of 50,000 color impressions at $0.038 per

· Overage charges are $0.0051 per b/w and $0.038 per color impression

· PaperCut MF was selected as the preferred print management solution at $867.09 per month included in the total monthly lease. Badge access printing increases security and reduces print waste.

· Ricoh technicians are already familiar with our staff and buildings and the 4 hour service agreement remains in place.

· Using PaperCut MF to manage printing will help us reduce and possibly eliminate any overage charges as well as identify trends and manage printing security.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Hardware, services, supplies (excluding paper) = $6,581.34 monthly for 60-month lease

Timetable for Further Review/Action:
   
Immediate
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The State of Tennessee requires school districts to form textbook adoption committees for each adoption. The textbook committee was led by Mrs. Shelia Newland and comprised teachers for each content area up for adoption. The group has worked with the Instructional Specialist Team throughout the process to thoroughly evaluate all products. Districts are now required to adopt and use state-approved materials.

Summary of Major Elements:

PE and Health Science-Grades-9-12

CTE: Advanced Manufacturing Related Courses

Director of Schools' Recommendation:

Approval

Impact on Resources:

The estimated impact on resources will not exceed $46,000.00. The funds will come from the following:

$46,000.00 from the textbook/instructional support budget for the 2025-2026 school year.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Background Information: ENA/Zayo has been the district VOIP (telephone) provider for many years providing ‘landline’ services to our schools and into each individual classroom. As we prepare for the migration away from ENA/Zayo as our Internet provider, we also evaluated VOIP solutions. UDT Voice Services offers VOIP services, digital faxing capabilities, and mobile applications. We recommend migrating away from ENA/Zayo to UDT Voice Services as our primary phone system provider.

Summary of Major Elements:
Background Information: ENA/Zayo has been the district VOIP (telephone) provider for many years providing ‘landline’ services to our schools and into each individual classroom. As we prepare for the migration away from ENA/Zayo as our Internet provider, we also evaluated VOIP solutions. UDT Voice Services offers VOIP services, digital faxing capabilities, and mobile applications. We recommend migrating away from ENA/Zayo to UDT Voice Services as our primary phone system provider.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Monthly total = $2,707.00 (ENA/Zayo monthly = $2,765.50 monthly)

· 911 Fees and Federal Regulatory Surcharges remain extra and unchanged

Timetable for Further Review/Action:
   
Immediate
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The IRS requires administration and compliance oversight for 403(b) plans, which is facilitated through a Third Party Administrator (TPA). The Finance Department recommends transitioning the District’s TPA services from Omni TSACG to American Fidelity in order to improve service, support, and overall plan administration.


Summary of Major Elements:
The attached agreement has been reviewed by the District’s legal counsel and Chief Financial Officer, with all recommended revisions incorporated. American Fidelity has consistently provided a superior level of customer service to Greeneville City Schools, and this transition is expected to significantly improve the level of support and service provided to both employees and Finance staff members.


Director of Schools' Recommendation:

Approval

Impact on Resources:

As Presented

Timetable for Further Review/Action:
   
None