September 24, 2024 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING
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I. Call to Order
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II. Pledge to the Flag
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III. Administration of Oath of Office
Speaker(s):
Cindy Luttrell
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None
Time:
(5 Minutes)
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IV. Recognition of Visitors
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V. Special Recognition
Speaker(s):
Steve Starnes
Time:
(5 minutes)
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VI. School Report
Speaker(s):
Dr. Rachel Adams
Time:
(10 minutes)
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VII. Public Comment Period
Time:
(20 Minutes)
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VIII. Public Hearing on Family Life Education
Speaker(s):
Richard Tipton
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None
Time:
(5 Minutes)
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IX. Reorganization of the Board
Speaker(s):
Steve Starnes
Comments:
Election of Chairman, Vice-Chairman, Treasurer, and TLN Representative
Time:
(5 Minutes)
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X. Conflict of Interest Statement
Comments:
Chair to Board Members:
Chair to Board Members:
Chair to Board Secretary:
Time:
(5 Minutes)
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XI. Approval of Agenda
Time:
(5 Minutes)
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XII. Consent Agenda
Time:
(5 minutes)
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XII.A. Consideration of Approving Minutes of August 2024, Board Meeting
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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XII.B. Consideration of Accepting Personnel Report
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Rationale:
Origin:
_X_ Topic presented for information only (no board action required) ___ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: The attached are changes in personnel since the August report to the Board.
Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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XII.C. Consideration of Approving Board Policy Revisions (2nd Reading)
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: ___ No Previous board review/action _X_ Previous review/action date: _XX/XX/XXX________________________________________
action: _Approved on 1st Reading____________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.
Summary of Major Elements: During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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XII.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)
Speaker(s):
Steve Starnes, Ellen Lipe, Richard Tipton, Dr. Jason Horne, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: During routine review, it was determined that no changes were required in the attached policies. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: 2nd reading at XXX Board meeting |
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XII.E. Consideration of Approving School Trip Request
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation _X_ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. Summary of Major Elements: The detailed trip request is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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XII.F. Consideration of Accepting 2025 Employee Health Insurance Premium Rates
Speaker(s):
Ellen Lipe, CPA
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The Board of Education approves employee insurance premium rates annually. Summary of Major Elements: The proposed rates reflect the current pricing model as approved by the Greeneville City Board of Education. The CHRO will review all insurance options/rates with employees during the annual insurance and benefits webinar and will ensure the new rates are communicated with the employees during this mandatory meeting as well as other avenues of communication. The State of TN Health Plan employee health insurance rates for 2025 are attached. Director of Schools' Recommendation: Approval Impact on Resources: GCS pays for individual coverage at the standard Premier PPO rate; therefore, any individual plan choice is covered. GCS additionally funds $115/month for the first dependent. Timetable for Further Review/Action: None |
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XII.G. Consideration of Approving 2024-2025 Greeneville City Schools Employee Handbook
Speaker(s):
Melissa Batson
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Summary of Major Elements: The Greeneville City Schools Employee Handbook is a resource from which the system’s employees can pull vital information, an avenue for the system to disseminate policies and procedures, and a means by which the system can meet state and federal notification requirements. Each employee is asked to read the Handbook and complete an acknowledgement indicating their understanding and acceptance of its terms and conditions. A copy of the handbook and revisions is attached for Board review. Director of Schools' Recommendation:Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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XIII. Action Items
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XIII.A. Consideration of Accepting August 2024 Financial Statements
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following August 2024 financial statements: · Local Revenue Tracking Report · General Purpose/Federal Statements of Revenue & Expenditures Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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XIII.B. Consideration of Approving Board Policy Revisions - 1st Reading
Speaker(s):
Steve Starnes, Richard Tipton, Dr. Jason Horne, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: Revisions are recommended to the attached policies on 1st reading. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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XIII.C. Consideration of Approving Federal Projects Budget and Amendment Resolution
Speaker(s):
Ellen Lipe, CPA
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The Tennessee Office of the Comptroller of the Treasury issued a clarification to the TN Dept. of Education, allowing Boards of Education to pass a resolution adopting the Federal budget and amendments in E-Plan as the Board approved Budget and Amendments. Summary of Major Elements: The resolution is attached. Approval of this Resolution by the Board of Education would remove the requirement of formal approval of future Federal Budget Documents and Budget Document Amendments, allowing the Finance Department to promptly update their General Ledger system reflecting the most updated information available and reducing Federal monitoring risk by eliminating opportunity for error by inadvertent omission of a Federal Budget Amendment. The Resolution has been reviewed by the First TN region TDOE fiscal consultant. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 Minutes)
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XV. Legislative Update
Speaker(s):
Pam Botta
Time:
(5 Minutes)
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XVI. Adjournment
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