Public Meeting Agenda: December 5, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

I. Call to Order

II. Pledge to the Flag

III. Recognition of Visitors

IV. Special Recognitions

Speaker(s): Dr. Suzanne Bryant

Comments:

GSIA Recognition
JROTC Cadet of the Year - Jackson Lampe
Tennessee 9-12 Science Teacher of the Year - Cynthia Propst

Time: (10 minutes)

V. Public Comment Period

Time: (20 Minutes)

VI. State and Federal Accountability Comparison Report

Speaker(s): Brandy Shelton

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:

None

Time: (15 Minutes)

VII. Approval of Agenda

VIII. Consent Agenda

Time: (5 minutes)

VIII.A. Consideration of Approving Minutes of October 26, 2023 Board Meeting

Speaker(s): Steve Starnes

Attachments: (1)

GREENEVILLE CITY SCHOOLS REGULAR BOARD MEETING Minutes_Final 10-26-23

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation
___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________
action: ________________________________________________

Background Information:

In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.

Summary of Major Elements:

Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

VIII.B. Consideration of Accepting Personnel Report

Speaker(s): Melissa Batson, Chief Human Resources Officer

Rationale:

Origin:
_X_ Topic presented for information only (no board action required)
___ Board review required by:

___ State or federal law or regulation

_X_ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters.

Summary of Major Elements:
The attached are changes in personnel since the October report to the Board.

Hire(s)
Employee	Position	Replacing	Location
Teresa Spears	Learning Acceleration Interv.	New	TOPS
Elizabeth Williams	Learning Acceleration Interv.	New	TOPS
Carson Norris	Student Video Tech	John Carter	GHS
Catherine Oakes	Student Mail Courier	Simon Johnson	GCOC
Michael Kesterson	Maintenance	Ramon Morales	GCOC
Carol Basile	Instructional Assistant	Heather Ward	EV
Emily Ball	Custodian	Stephen Vargo	HI
Sharon Bubb	School Nutrition Associate	n/a -Vacant	HH
Mitzy Ealey	School Nutrition Associate	Jennifer Barker	GMS
Jeanne Densmore	School Nutrition Substitute	n/a-Sub	Sub Pool



Separation(s)
Employee	Position		Location
John Carter	Student Video Tech		GHS
Glenna Laughlin	School Nutrition Associate		EV
Ashton Drinnon	School Nutrition Associate		HH
Alison Cutshaw	School Nutrition Associate		HH
Kathy Renner	Bus Assistant		GCOC

Retirement(s)
Employee	Position		Location



Transfer(s)
Employee	Position	Replacing	Location
Simon Johnson	Student Maintenance	N/A-Returned	GCOC

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

VIII.C. Consideration of Approving Board Policy Revisions (2nd Reading)

Speaker(s): Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (36)

Rationale:

Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
___ No Previous board review/action
_X_ Previous review/action

date: _10/26/2023________________________________________

action: _Approved on 1st Reading____________________________

Background Information:

Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.

Summary of Major Elements:

During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

VIII.D. Consideration of Approving Disposal of Vehicle and Nutrition Equipment Surplus

Speaker(s): Beverly Miller

Comments:

The Operations Department is requesting approval to declare two items as surplus and sell them to the highest bidder on GovDeals. Both vehicles have multiple problems and are no longer worth repairing.

Vehicle #1 1994 Dodge Caravan Vin # 1B4GH54R0RX361632

Vehicle #2 2007 Chevrolet Impala Vin # 2G1WS55R079214665

The School Nutrition Department is requesting approval to dispose of the following surplus items:
Request to dispose of an upright heated pass-thru warming unit at Hal Henard
Request to dispose of end of serving line at EastView
Request to dispose of 2 bay- fryer at GHS
Request to dispose of a drop-in milk cooler at Highland (does not work)
Request to dispose of a heated upright unit from KLCO used for catering events (does not work)

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

__ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
__ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.

The Operations Department is asking for approval to declare two items as surplus and sell them to the highest bidder on GovDeals. Both vehicles have multiple problems and are no longer worth repairing.

Vehicle #1 1994 Dodge Caravan Vin # 1B4GH54R0RX361632

Vehicle #2 2007 Chevrolet Impala Vin # 2G1WS55R079214665

The School Nutrition Department is requesting approval to dispose of the following surplus items:
Request to dispose of an upright heated pass-thru warming unit at Hal Henard
Request to dispose of end of serving line at EastView
Request to dispose of 2 bay- fryer at GHS
Request to dispose of a drop-in milk cooler at Highland (does not work)
Request to dispose of a heated upright unit from KLCO used for catering events (does not work)

Summary of Major Elements:
A request is submitted for permission to dispose of the equipment.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

VIII.E. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)

Speaker(s): Steve Starnes, Ellen Lipe, Dr. Suzanne Bryant, Beverly Miller, Melissa Batson, and Jeff Townsley

Attachments: (23)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements:
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

VIII.F. Consideration of Approving Participation in the EPA 2023 Clean School Bus Rebates Program

Speaker(s): Beverly Miller

Attachments: (1)

Clean School Bus Rebate Program_Final

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
__ No Previous board review/action
_X_ Previous review/action
date: ____11.6.2023____________
action: _______Executve Approval_________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:

None

VIII.G. Consideration of Approving School Trip Requests

Speaker(s): Steve Starnes

Attachments: (1)

Wrestling Trips

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
__ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events.

Summary of Major Elements:
The detailed trip request is attached.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

VIII.H. Consideration of Approving Fiscal Year 2024 Federal Projects Budget Amendment #3

Speaker(s): Steve Starnes

Attachments: (1)

Federal Projects Budget Amendment 3 FY24

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect anticipated revenues, expenditures, timing of expenditures, and grant award allocations.

Summary of Major Elements:

Attached is the second Federal Projects Budget Amendment to be approved in the 2023-2024 Fiscal Year. It allows for budgeting of approved Math Implementation Grant.

Director of Schools' Recommendation:

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:

None

VIII.I. Consideration of Approving Fiscal Year 2024 General Purpose Budget Amendment #2

Speaker(s): Steve Starnes

Attachments: (1)

General Purpose Budget Amendment 2 FY24

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
Budget Amendments are made periodically throughout the year to more accurately reflect anticipated revenues, expenditures, timing of expenditures, and grant award allocations.

Summary of Major Elements:
Attached is the second General Purpose Budget Amendment to be approved in the 2023-2024 Fiscal Year.

Director of Schools' Recommendation:

Approval

Impact on Resources:

As presented in the attached Budget Amendment.

Timetable for Further Review/Action:

None

VIII.J. Consideration of Approving Disposal of Surplus

Speaker(s): Steve Starnes

Attachments: (1)

Salvage Inventory Nov 2023

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

__ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
__ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.

Summary of Major Elements:
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

IX. Action Items

IX.A. Consideration of Accepting October 2023 Financial Statements

Speaker(s): Steve Starnes

Attachments: (2)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

___ State or federal law or regulation

_X_ Board of Education policy

Other: __________________________________________

___ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements:

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 minutes)

IX.B. Consideration of Approving Board Policy Revisions - 1st Reading

Speaker(s): Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (6)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements:
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 minutes)

IX.C. Consideration of Approving School Bus Purchase

Speaker(s): Beverly Miller

Attachments: (3)

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Greeneville City School District maintains its own fleet of school buses and must comply with many federal, state, and local laws. To ensure compliance and, most importantly, to ensure the safety of drivers and students, the district has a long-established replacement schedule for its bus fleet. The Town of Greeneville has made a commitment to the district and signed a resolution in 2013 that makes provisions for a revenue stream from the town to be directed toward the procurement of buses when necessary.
Summary of Major Elements:
In accordance with Greeneville City School District’s procurement requirements, Mrs. Kristen Rollins released a request for proposals (RFP) for the purchase of a new 78 passenger school bus with air conditioning and seatbelts. Three (3) vendors responded to the request. Supporting documentation is attached. The responding vendors are as follows:

Cumberland International Bus Sale $138,868.00
Mid-South Bus Center $157,643.00
Central State Bus Sales $153,186.00

The recommendation is to purchase the bus from Cumberland International Bus Sales for $138,868.00.

Director of Schools' Recommendation:

Approval

Impact on Resources:

Funds are included in the 2023-2024 bus replacement account. A grant from the Department of Education in the amount of $15,000 will cover the cost of the seatbelts.

Timetable for Further Review/Action:

None

Time: (5 Minutes)

IX.D. Consideration of Approving Resolution Opposing Vouchers

Speaker(s): Steve Starnes

Attachments: (1)

Resolution Vouchers_12-5-23

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:

None

Time: (5 Minutes)

X. Director's Report

Attachments: (1)

Directors Update to the Board_12-5-23

Time: (5 minutes)

XI. Adjournment

December 5, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Web Viewer