October 26, 2023 at 7:15 PM - Following the Joint Meeting - GREENEVILLE CITY REGULAR BOARD MEETING
| Agenda | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
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I. Call to Order
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II. Recognition of Visitors
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III. Special Recognition
Speaker(s):
Steve Starnes
Time:
(5 minutes)
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IV. Public Comment Period
Time:
(20 Minutes)
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V. School Report
Speaker(s):
Dr. Rachel Adams
Attachments:
()
Time:
(10 minutes)
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VI. Approval of Agenda
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VII. Consent Agenda
Time:
(5 minutes)
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VII.A. Consideration of Approving Minutes of Sept. 26, 2023, Board Meeting
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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VII.B. Consideration of Accepting Personnel Report
Speaker(s):
Melissa Batson, Chief Human Resources Officer
Rationale:
Origin:
_X_ Topic presented for information only (no board action required) ___ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters. Summary of Major Elements: The attached are changes in personnel since the September report to the Board.
Acceptance Impact on Resources: None Timetable for Further Review/Action: None |
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VII.C. Consideration of Approving Board Policy Revisions (2nd Reading)
Speaker(s):
Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: ___ No Previous board review/action _X_ Previous review/action date: _XX/XX/XXX________________________________________
action: _Approved on 1st Reading____________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.
Summary of Major Elements: During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VII.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)
Speaker(s):
Steve Starnes, Ellen Lipe, Dr. Suzanne Bryant, Beverly Miller, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: During routine review, it was determined that no changes were required in the attached policies. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: 2nd reading at XXX Board meeting |
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VII.E. Consideration of Approving School Trip Request
Speaker(s):
Steve Starnes
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: __ State or federal law or regulation _X_ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. Summary of Major Elements: The detailed trip request is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VII.F. Consideration of Approving FY 24 ESSER 3.0 Funding Plan
Speaker(s):
Mike Fulkerson
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: In compliance with state and federal regulations, recipients of Elementary and Secondary School Emergency Relief (ESSER) funds are required to have board approval for the FY24 ESSER 3.0 funding plan. A board approval form is the required documentation. Summary of Major Elements: Funding plan submitted for approval is FY24 ESSER 3.0. Supporting documentation and a required board approval form are attached. Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None |
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VII.G. Consideration of Approving Fiscal Year 2024 Federal Projects Budget Amendment #2
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Budget Amendments are made periodically throughout the year to more accurately reflect anticipated revenues, expenditures, timing of expenditures, and grant award allocations. Summary of Major Elements: Attached is the second Federal Projects Budget Amendment to be approved in the 2023-2024 Fiscal Year. It allows for budgeting of approved Resilient Schools Grant, 21st Century and ESSER 3.0. Director of Schools' Recommendation: Approval Impact on Resources: As presented in the attached Budget Amendment. Timetable for Further Review/Action: None |
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VII.H. Consideration of Approving Disposal of Surplus
Speaker(s):
Steve Starnes
Attachments:
()
Comments:
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. Summary of Major Elements: A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VII.I. Consideration of Approving Fiscal Year 2024 General Purpose Budget Amendment #1
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Budget Amendments are made periodically throughout the year to more accurately reflect anticipated revenues, expenditures, timing of expenditures, and grant award allocations. Summary of Major Elements: Attached is the first General Purpose Budget Amendment to be approved in the 2023-2024 Fiscal Year. Director of Schools' Recommendation: Approval Impact on Resources: As presented in the attached Budget Amendment. Timetable for Further Review/Action: None |
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VII.J. Consideration of Approving Report on Compliance, School Approval Process
Speaker(s):
Jeff Townsley
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The report of school system compliance is one document used by the state in the approval process. The listing in this report is not an all-inclusive listing of approval standards. However, it is a good indicator of how a school system is doing in the approval process. Some regulations are monitored through other data sources such as system calendar, teacher, student, and class information. All data sources are considered in the approval process Summary of Major Elements: The report of school system compliance is based on statutory and State Board of Education Rules, Regulations, and Minimum Standards. The report is one component of the school approval process and is basically a compliance assurance statement. Listings in the School System/School Compliance report have been examined and it has been determined that the Greeneville City School System is in compliance with all rules, regulations, and minimum standards. The compliance report is attached. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VIII. Action Items
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VIII.A. Consideration of Accepting September 2023 Financial Statements
Speaker(s):
Steve Starnes
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following financial statements: · Local Revenue Tracking Report · General Purpose/Federal Statements of Revenue & Expenditures Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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VIII.B. Consideration of Approving Board Policy Revisions - 1st Reading
Speaker(s):
Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service. Summary of Major Elements: Revisions are recommended to the attached policies on 1st reading. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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VIII.C. Consideration of Approving Board Policy Revisions - (1st and Final Reading)
Speaker(s):
Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None
Time:
(5 Minutes)
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VIII.D. Consideration of Accepting Group & Voluntary Life Insurance Proposal
Speaker(s):
Melissa Batson
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Greeneville City Schools Human Resources strives to provide the best possible options for employee benefits. Group Life Insurance coverage in conjunction with Voluntary Life Options is an affordable way for employees ensure their loved ones are taken care of in the event of their death. Summary of Major Elements: The Greeneville City Schools Board of Education provides full time employees with employer provided Group Life coverage at varying levels at no cost to full time employees. The district’s current plan provides a minimum of $20,000 in group life coverage and guaranteed issues for voluntary life of up to $150,000 (Employees) $10,000 (Spouse) and $5,000 (Children). The market was researched and three (3) providers submitted quotes: Current provider, Reliance Standard, Securian, and USable Life. See details enclosed on each provider. Based on overall parameters (Customer Service, Guaranteed Issue limits, and both Group Life & Voluntary life Rates) It is recommended to move to Securian (through American Fidelity). Securian provided the best Group Life Rate and highest Guaranteed Issue limits compared to Reliance and USable. In addition, the proposal provides an increase of $10,000 on all Group Life Classes for active employees, raising the minimum from $20,000 to $30,000 group life coverage. See below for provider comparisons:
Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None
Time:
(5 Minutes)
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VIII.E. Consideration of Approving the TISA Accountability Plan
Speaker(s):
Dr. Suzanne Bryant
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: X Summary of Major Elements: X Director of Schools' Recommendation: Approval Impact on Resources: X Timetable for Further Review/Action: None
Time:
(5 Minutes)
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IX. Director's Report
Speaker(s):
Steve Starnes
Attachments:
()
Time:
(5 minutes)
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X. Adjournment
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