August 22, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information: 
Board Policy 4.302 specifies that the Board must approve field trips that are both overnight and out-of-state. Additionally, approval is required when students must leave school early for participation in athletic events. 

Summary of Major Elements: 
The detailed trip request is attached. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.


Summary of Major Elements: 
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
GCS Special Educators are currently receiving training on the new student information and reporting system mandated by the Tennessee Department of Education. The new TN-Pulse system will be utilized to house data regarding students receiving special education services. While the data is critical to the overall effectiveness of the GCS Special Education Program, it is also important in the new TISA funding model now in place in Tennessee. Teachers and administrators will be required to maintain accurate and real-time data that will be used to determine district funding. The forms are built in such a way that utilizing a tablet to obtain signatures and process requests will make the process much more streamlined and easier for all those involved.

Summary of Major Elements:
After an evaluation of current market solutions available, a recommendation is made to purchase an Apple iPad Pro device along with an Apple Pencil, Magic Keyboard, and case for each of the forty-one (41) Special Education team members in the district. Supporting documentation is attached with equipment specifications and line-item pricing. The cost to purchase the equipment and cases is $56,796.60. Annual reoccurring costs associated with adding the devices to the district mobile device solution management system (FileWave) is currently $211.56 for the 41 devices making the total project price $57,008.16.

Director of Schools' Recommendation:

Approval

Impact on Resources:

2023-2024 ESSER funds will be utilized.

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
__ No Previous board review/action
_X_ Previous review/action
date: ______6/22/2203__________
action: _Failed to Pass_______________________________________________

Background Information:
GCS receives ARP Homeless 2.0 funds. These funds help us support our homeless students through supplies and instructional materials, transportation, food/hygiene items, services outside of school, and emergency housing in order to help our homeless students remain engaged in school related activities. A portion of these funds have been allocated to help purchase a vehicle to assist with these efforts. In addition, GCS receives Title V funding, part of which also has been allocated to help purchase a vehicle to assist with parent and family engagement, including transportation to school and district engagement events such as school meetings and parent/teacher conferences, IEP meetings, Title I Parent night, and other school engagements. Using their own personal vehicle, the Director of the District’s Family Resource Center (FRC), along with either GCS Social Worker or Family Support Attendance Interventionist, made over 200 home visits during the 2022-2023 school year. On regular and numerous occasions, the Director has hauled loads of various types of items for delivery including but not limited to food, supplies, and any other goods that were presented as a need for our students. In addition, the Director transports students and family members to places such as court dates, their homes, temporary housing, and healthcare facilities, among other locations. While the ARP Homeless 2.0 grant will close in June 2024, the work of the Family Resource Center will continue, and Title V efforts will be ongoing, as well. Purchasing a vehicle for these purposes will help significantly underscore this vital work by providing consistent and reliable transportation for our families and a means to make large deliveries when necessary. Additionally, an added safety feature will be utilizing the vehicle for these home visits since the GCS logo will be placed on both side doors, identifying the vehicle and its occupants as employees of GCS.

Summary of Major Elements:
Purchase of a 2023 Ford Escape Base AWD Oxford White vehicle in the amount of $28,981.00 through the Tennessee state procurement process will help us: • Support the work of the ARP Homeless 2.0 grant • Support the work of Title V - Parent and Family Engagement • Relieve continued wear and tear on employee’s personal vehicles • Provide safer home visits for our FRC director and other district employees who engage directly with families in similar scenarios through an easily identified district vehicle that will openly display the Greeneville City Schools logo • Provide consistent and reliable transportation when needed to school engagements as outlined under "Background Information." • Provide a consistent and reliable means to haul large loads of items to our students • Serve GCS employees, whereas upon the close of the ARP 2.0 Homeless grant, the vehicle could also be used for general purpose travel for employees of our district, provided it is not being used at that time to serve students and families.

Director of Schools' Recommendation:

Approval

Impact on Resources:

No impact on resources for the 23-24 school year (100% covered by grant) ARP Homeless 2.0 - $11,689.00 Title V - $17,292.00

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The current acoustic shells that are used to enhance sound for performances at the NPAC were purchased more than 15 years ago. The condition of the current shells has deteriorated to the point that they are falling apart and becoming dangerous to students and equipment.

Summary of Major Elements:
The acoustic shells will be replaced. The quote was obtained through an Omnia purchasing contract.

Director of Schools' Recommendation:

Approval

Impact on Resources:

$37,903.57

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The Tennessee State Department of Education has mandated the purchase of a new Pre-K curriculum selected from a state-approved list. The pre-k teachers worked together with Dr. Kathryn Sharp to select a curriculum from the state-approved list that will best meet the needs of our students.

Summary of Major Elements:
The Creative Curriculum for Preschool was selected as the new Pre-K curriculum. This will be the curriculum for the next five years.

Director of Schools' Recommendation:

Approval

Impact on Resources:

$31,868.00

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
_X_ State or federal law or regulation
__ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:
   
None
 

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by: 
__ State or federal law or regulation
_X_ Board of Education policy
Other:  __________________________________________
_X_ Action requested at this meeting
__ Action requested at 
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
The GCS School Nutrition Program has seen dramatic programmatic changes and turnaround since Mrs. Karen Wilhoit assumed the key leadership role of School Nutrition Supervisor approximately six years ago. During her six years of leading the program, Mrs. Wilhoit has been able to reinvest nearly $500,000 into new equipment and has replaced many antiquated systems with state-of-the-art solutions. During her tenure, the fund balance for the program has also increased from $369,063.44 in 2017 to $1,519,066.12 in 2023 for an increase in fund balance of $1,150,002.68.

Summary of Major Elements:
With the School Nutrition program in such an excellent fiscal position, a recommendation is submitted for consideration to allow Mrs. Wilhoit to hire a new employee to serve in the role of Field Manager. A draft job description is attached to this item. A key focus for the new employee if approved will be to programmatically work to improve food quality, increase menu offerings, and continue to move the program forward by providing additional support to the excellent School Nutrition leaders in each school cafeteria.

Director of Schools' Recommendation:

Approval

Impact on Resources:

2023-2024 School Nutrition funds will be utilized.

Timetable for Further Review/Action:
   
None