Public Meeting Agenda: July 25, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

I. Call to Order

II. Recognition of Visitors

III. Special Recognition

Time: (5 minutes)

IV. Public Comment Period

Time: (20 Minutes)

V. Approval of Agenda

VI. Consent Agenda

Time: (5 minutes)

VI.A. Consideration of Approving Minutes of June 22, 2023, Board Meeting

Speaker(s): Steve Starnes

Attachments: (1)

GREENEVILLE CITY BOARD MEETING MINUTES_6-22-23

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation
___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________
action: ________________________________________________

Background Information:

In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.

Summary of Major Elements:

Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

VI.B. Consideration of Accepting Personnel Report

Speaker(s): Melissa Batson, Chief Human Resources Officer

Rationale:

Origin:
_X_ Topic presented for information only (no board action required)
___ Board review required by:

___ State or federal law or regulation

_X_ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
In a continuing effort to keep the Greeneville City Board of Education advised of personnel changes in the school system, a report is made monthly to the members. Board action is occasionally required for personnel related matters.

Summary of Major Elements:
The attached are changes in personnel since the June report to the Board.

Hire(s)
Employee	Position	Replacing	Location
Kaleigh Ricker	Teacher: Kindergarten	Rachel Milhorn	EV
Casey Jones	Teacher: 1st Grade	Kaylee Anderson	EV
Haley Starnes	Teacher: SpEd	n/a New Position	EV
Anna Biumi	Teacher: 4th Grade Math Interim	Amber Justis	EV
Makenzie Reeves	Teacher: 4th Sci/SS	Betty Barham	TV
Elizabeth Stevenson	Guidance Counselor	Angela Collins	GMS
Lisa Anderson	Teacher: 6th Grade SS	Lynn Heinz	GMS
Catherine White	Teacher: Math	Teresa Wright	GHS
Jason Talmage	Teacher: ROTC	Marcus Durden	GHS
Danielle Shackelford	Teacher: Chemistry	Eric Simpkins	GHS
Jaden Towe	Teacher: Math	Corey Swinney	GHS
Thersa Pacheco	Teacher: SpEd	R. Casey Jones	GHS
Kyle Wells	Instructional Assistant/SpEd	Rachel Tullock	EV
Leonna Bowers	Admin Assistant/Bookkeeper	Jill Renner	HI
Randall Foss	Lead Custodian	Kenny Gross	HI
Patricia Hankins	School Nutrition Associate	Tammy Irvin	HI
Therese Hodge	Assistant Cheer Coach	Stacie Taylor	GHS
Mackinsey Shirley	Assistant Volleyball Coach ½	Kenneth Gwinn	GMS
Lydia Craft	Assistant Volleyball Coach ½	Kenneth Gwinn	GMS
Rachel Woody	Teacher: Music	Nancy Philbeck	HH
Nicolle Moore	Teacher: 6th Grade ELA	Elizabeth Purdy	GMS
Michael Bowman	Teacher: Career Exploration	n/a New Position	GMS
Guiliana Collett	Guidance Counselor	Phillip Wright	GHS
Teresa Clarkson	Career Counselor	Kim Gass	GTC

Separation(s)
Employee	Position		Location
Andrea Stewart	Temporary ASA Assistant		GCOC
Lynette Malone	Temporary ELC Admin Assistant		GCOC
Mitchell Magill	Learning Acceleration Interventionist		GMS
Abby Morris	Guidance Counselor		HH
Camille Broom	Guidance Counselor		GMS
Corey Swinney	Teacher: Math		GHS
Emma Beddingfield	Instructional Assistant (Interim)		HI
Renee Neal	Instructional Assistant/Kindergarten		TV
Alysha Kuykendall	Instructional Assistant/RTI		GMS
Melissa Frederick	School Nutrition Associate		GMS

Retirement(s)
Employee	Position		Location
Jeannie Woolsey	Coordinated School Health Supervisor		GCOC
Kenny Gross	Lead Custodian		HI

Transfer(s)
Employee	Position	Replacing	Location
Tricia Higgins	Interim Teacher/4th Grade	Abigail Hartness	EV
Caren Davis	Learning Acceleration Interv	Talley Bailey	HI
Teresa Neas	Learning Acceleration Interv	Emma Conley	HH
Brenda Ottinger	Learning Acceleration Interv	Tammie Feathers	HH
Emma Conley	Substitute Teacher	n/a	Sub Pool
Kelyn Norton	Learning Acceleration Interv	Tricia Higgins	EV
Sarah Chapman	Learning Acceleration Interv	Rochelle Skelly	GMS
Kim Graham	Teacher: ESL	Erin Tebbe	HH
Megan Lampe	Media Specialist	Teresa Spears	HH
Melvina Miller	Teacher: 1st Grade	Megan Lampe	HH
Brandy Rambo	Teacher: SpEd	n/a New Position	HH
Ellie Alexander	Teacher: 1st Grade	Brandy Rambo	HH
Nancy Philbeck	Assistant Principal	n/a New Position	GMS
Kimber McIntyre	Assistant Principal	n/a New Position	GHS
Angela Collins	Guidance Counselor	Camille Broom	GMS
Eric Simpkins	Teacher: Physics	Jessica Miller	GHS
Samuel Hyde	Teacher: Testing/Yearbook	Abigail Jones	GHS
R. Casey Jones	Teacher: SpEd	Amy Johnson	GHS
Amber Comer-Jensen	Teacher: Biology	Kimber McIntyre	GHS
Tracie Valentine	Coordinated School Health Supv	Jeannie Woolsey	GCOC
Robin Crabtree	Admin Assistant/Operations	n/a New Position	GCOC
Sylvia Jardinez	Nurse/RN	n/a New Position	GTC/GCOC
Jill Anna Myers	Instructional Assistant/RTI	Gail Ingram	TV
Christopher Gosnell	Custodian	Anthony Claridy	TV

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

VI.C. Consideration of Approving Board Policy Revisions (2nd Reading)

Speaker(s): Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (2)

Rationale:

Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
___ No Previous board review/action
_X_ Previous review/action

date: _06/22/2023_______________________________________

action: _Approved on 1st Reading____________________________

Background Information:

Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA's policy maintenance service.

Summary of Major Elements:

During Routine review, it was determined that the attached policies needed to either be updated to reflect the current language and practice, or reflect no changes.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

VI.D. Consideration of Approving Board Policy Revisions - No Changes (1st Reading)

Speaker(s): Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (7)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements:
During routine review, it was determined that no changes were required in the attached policies.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at XXX Board meeting

VI.E. Consideration of Approving Disposal of Surplus

Speaker(s): Dr. Suzanne Bryant

Attachments: (1)

Surplus_Disposal

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

__ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
__ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
GCS Board Policy 2.403 gives the Greeneville Board of education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials.

Summary of Major Elements:
A request is submitted for permission to dispose of the equipment listed on the attached spreadsheet.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

VII. Action Items

VII.A. Consideration of Approving June 2023 Preliminary Financial Statement

Speaker(s): Ellen Lipe, CPA

Attachments: (2)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

___ State or federal law or regulation

_X_ Board of Education policy

Other: __________________________________________

___ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
A Preliminary Year- End Financial Statement is presented to the Board of Education each year.

Summary of Major Elements:

Attached are the following June 2023 Preliminary Financial Statements:

General Purpose/Federal/GTC Statements of Revenues & Expenditures

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 minutes)

VII.B. Consideration of Approving Purchase of Maintenance Truck

Speaker(s): Phillip Graham

Attachments: (1)

BOE Agenda Item July 2023 Operations Truck Purchase SUPPORTING DOC QUOTE

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
GCS maintains a fleet of Maintenance trucks for the purpose of providing services for all schools and offices in the district. The GCS BOE has established a cyclical replacement program to ensure dependable vehicles are always available.

Summary of Major Elements:
A recommendation is made to utilize the Tennessee state contract to purchase a 2023 Ford F-250 4WD truck. After the necessary additional options are added (per attached supporting documentation) the total cost is $51,305.00. The purchase will be made via a shared Tennessee State Contract #000075348.

Director of Schools' Recommendation:

Approval

Impact on Resources:

2023-2024 Budgeted funds will be utilized.

Timetable for Further Review/Action:

None

Time: (5 minutes)

VII.C. Consideration of Approving Board Policy Revisions - (1st Reading)

Speaker(s): Steve Starnes, Dr. Suzanne Bryant, Beverly Miller, Ellen Lipe, Melissa Batson, and Jeff Townsley

Attachments: (10)

Rationale: Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:

_X_ State or federal law or regulation

___ Board of Education policy

Other: __________________________________________

_X_ Action requested at this meeting
___ Action requested at

future meeting: _______________ (date)

Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action

date: ________________

action: ________________________________________________

Background Information:
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions. This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements:
Revisions are recommended to the attached policies on 1^st reading.

Director of Schools' Recommendation:

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 minutes)

VII.D. Consideration of Approving Board Policy Revisions - (1st and Final Reading)

Speaker(s): Steve Starnes, Beverly Miller, Suzanne Bryant, Ellen LipeMelissa Batson, Jeff Townsley

Attachments: (19)

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:
X

Summary of Major Elements:
X

Director of Schools' Recommendation:

Approval

Impact on Resources:

X

Timetable for Further Review/Action:

None

Time: (5 Minutes)

VII.E. Consideration of Request of Authorization of CFO and Director of Schools to Enter Into Investment Agreement with the Local Government Pool (LGIP)

Speaker(s): Ellen Lipe, CPA

Attachments: (2)

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
_X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

The State Treasurer operates the State Pooled Investment Fund, which includes the Local Government Investment Pool (LGIP). The legislation providing for the establishment of the LGIP (Tennessee Code Annotated, Title 9, Chapter 4, Part 7) authorizes investment in the LGIP for local governments and other political subdivisions. The treasury earned more than $55 million last year for the state and local governments that participate.

Summary of Major Elements:

The CFO and Director of Schools are requesting authorization to invest funds in the Local Government Investment Pool.
The initial investment would be funds from the Carmen Cox Scholarship Trust and then we would explore investing some of the school fund balances.
The LGIP is safe, liquid, and provides a competitive return on investments.

Transactions are quick and easy to execute.
The past 5 years’ rates of return, annualized by month, are attached.
The CFO will be authorized to conduct the transactions, with Accounts Payable & Bookkeeping Specialist as alternate.

Director of Schools' Recommendation:

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Time: (5 Minutes)

VII.F. Consideration of Approval of ZSpace Purchase at Greeneville Middle School

Speaker(s): Dr. Suzanne Bryant

Attachments: (1)

Z Space Official Quote

Rationale: Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:
__ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting
__ Action requested at
future meeting: _______________ (date)
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
date: ________________
action: ________________________________________________

Background Information:

ZSpace provides hands-on experiential learning in science, math, and other STEM contents. It prepares students to meet the needs of the current workforce with lessons aligned to CTE programs and certificates. It provides immersive and interactive learning experiences.

Summary of Major Elements:

The purchase of ZSpace was approved by the Tennessee Department of Education through the Innovative Schools Grant. It will be used by students in all grade levels at GMS in the new STEM related arts class.

Director of Schools' Recommendation:

Approval

Impact on Resources:

$62,246.65 from Innovative Schools Grant funding

Timetable for Further Review/Action:

None

Time: (5 Minutes)

VIII. Director's Report

Speaker(s): Steve Starnes

Attachments: (1)

Directors Update to the Board_7-25-23

Time: (5 minutes)

IX. Adjournment

July 25, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Web Viewer