June 22, 2023 at 6:00 PM - JOINT BOARD OF EDUCATION
| Agenda |
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I. Call to Order
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II. Pledge to the Flag
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III. Recognition of Visitors
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IV. Approval of Agenda
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V. Consent Agenda
Time:
(5 minutes)
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V.A. Consideration of Approving Minutes of April 27, 2023, Joint Board Meeting
Speaker(s):
Steve Starnes
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
___ Board of Education policy Other: __________________________________________
_X_ Action requested at this meeting
___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________ Background Information: In accordance with State law, the Board of Education must approve the minutes of the previous meeting of the Board. The draft of the minutes of the previous meeting shall be sent to all Board members with the agenda for the subsequent meeting.
Summary of Major Elements: Meeting minutes are attached for Board review. Following approval by the Board, the minutes shall be signed by the Board Chair and Director of Schools. The minutes will become permanent records of the Board and shall be made available to any interested party upon request.
Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action:
None |
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V.B. Consideration of Approving Disposal of Surplus
Speaker(s):
Aaron Flanery
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation
__ Board of Education policy
Other: __________________________________________
_X_ Action requested at this meeting__ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________
action: ________________________________________________
Background Information: Greeneville City and Greene County School Board policy states that when equipment no longer has an intended use by the system or is no longer capable of being used due to condition, the Boards shall declare it surplus property and authorize its disposal. Summary of Major Elements: A request is made that all items on the attached list be classified as surplus and be disposed of or sold at auction (GovDeals) according to policy. Director of Schools' Recommendation: Approval Impact on Resources: None Timetable for Further Review/Action: None |
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VI. Action Items
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VI.A. Consideration of Accepting May 2023 GTC Financial Statements
Speaker(s):
Ellen Lipe, CPA
Attachments:
()
Rationale:
Origin:
___ Topic presented for information only (no board action required) _X_ Board review required by: ___ State or federal law or regulation
_X_ Board of Education policy
Other: __________________________________________
___ Action requested at this meeting___ Action requested at future meeting: _______________ (date)
Previous Review/Action: _X_ No Previous board review/action ___ Previous review/action date: ________________
action: ________________________________________________
Background Information: Financial Statements are presented to the Board of Education each month. Summary of Major Elements: Attached are the following May Financial Statements: · GTC Statement of Revenue & Expenditures Director of Schools' Recommendation: Acceptance Impact on Resources: None Timetable for Further Review/Action: None
Time:
(5 minutes)
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VI.B. Consideration of Approving Final 2022-2023 GTC Budget Amendment
Speaker(s):
Ellen Lipe, CPA
Attachments:
()
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Budget Amendments are made at the end of the year to more accurately reflect anticipated revenues and expenditures. Summary of Major Elements: Please see attached amendment Director of Schools' Recommendation: Approval Impact on Resources: As Presented Timetable for Further Review/Action: None
Time:
(5 minutes)
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VI.C. Consideration of Approving 2023-2024 GTC Budget
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
__ Topic presented for information only (no board action required) _X_ Board review required by: _X_ State or federal law or regulation __ Board of Education policy Other: __________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: Representation from the Boards of Education have worked with system administrators from both districts to develop a Budget Document. The 2023-2024 Budget presented reflects the latest information available. The Budget is the culmination of a thorough and in-depth process, reflecting the administrators’ best efforts to address Board of Education desires and concerns while meeting state and other regulations/mandates and striving to equip our GTC education professionals to help students achieve academic excellence and reach their full potential. Summary of Major Elements: The 2023-2024 Greene Technology Center Budget is attached. Director of Schools' Recommendation: ApprovalImpact on Resources: As presented in the attached Budget Timetable for Further Review/Action: Amendments will be presented as necessary throughout the 2023-2024 fiscal year to more accurately reflect revenues and expenditures.
Time:
(5 minutes)
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VI.D. Consideration of Re-Acceptance of 2022 GTC Audited Financial Statements
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
__ Topic presented for information only (no board action required) __ Board review required by: __ State or federal law or regulation __ Board of Education policy Other: _Not Required by Law/Regulation; BOE Tranditionally Votes to Accept_________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: __ No Previous board review/action _X_ Previous review/action date: _____4-27-2023___________ action: _Acceptance of FY22 GTC Audited Financial Statements_______________________________________________ Background Information: Amendments will be presented as necessary throughout the 2023-2024 fiscal year to more accurately reflect revenues and expenditures. Summary of Major Elements: Please see attached auditor statement and Comptroller letter. Mr. Curtis Morrison from Rodefer Moss will be present at the meeting to re-present our financial statements and answer questions. Director of Schools' Recommendation: ApprovalImpact on Resources: As presented in the attached Audited Financial Statements Timetable for Further Review/Action: None
Time:
5 minutes
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VI.E. Consideration of Approving Carmen Cox Scholarship Recipients
Speaker(s):
Ellen Lipe, CPA
Rationale:
Origin:
__ Topic presented for information only (no board action required) __ Board review required by: __ State or federal law or regulation __ Board of Education policy Other: __Carmen Cox Scholarship Trust________________________________________ _X_ Action requested at this meeting __ Action requested at future meeting: _______________ (date) Previous Review/Action: _X_ No Previous board review/action __ Previous review/action date: ________________ action: ________________________________________________ Background Information: The Greeneville City Board of Education serves as trustees for the Carmen Cox Scholarship Trust. The Trust was established in 1996 through a bequest from the estate of T. Elmer Cox in memory of his wife, Carmen Cox. The Trust exists to provide scholarship assistance for post-secondary education to outstanding business students in each of the high schools located in Greene County. A trustee appointed committee determines scholarship amounts and recipients annually. Applications were solicited from all five high schools located in Greene County. This is in accordance with Trust guidelines. The recipients of the 2023 Carmen Cox Scholarship are: Grace Ann Buchanan- North Greene High School $5,000 Andrew Glen Shelton- Greeneville High School $5,000 Summary of Major Elements: Director of Schools' Recommendation: Approval Impact on Resources: $10,000 from the Carmen Cox Scholarship Trust Timetable for Further Review/Action: None
Time:
(5 Minutes)
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VII. Reports
Speaker(s):
Aaron Flanery
Time:
(10 minutes)
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VIII. Adjournment
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