February 28, 2023 at 5:00 PM - GREENEVILLE CITY REGULAR BOARD MEETING

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by: 

Rationale: 

Rationale: 

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
During routine review, it was determined that no changes were required for the attached policies.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

2nd reading at March 28, 2023, Board meeting

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
GCS Board Policy 2.403 gives the Greeneville Board of Education the authority to declare district property that is no longer useful nor necessary as surplus and to authorize the disposal of such equipment, books, or materials. 

Summary of Major Elements: 
Items requested for disposal are attached.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
Each year, school fees are set and approved by the GCS Board of Education.  The online registration process begins soon as the District welcomes both new and returning students.  It is imperative that fees be set prior to beginning student registration. 

Summary of Major Elements: 

A listing of student fees for the 2023-2024 school year is attached. There are no fee increases, decreases, deletions, additions, or revisions to approve. 

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
__ No Previous board review/action
__ Previous review/action
Background Information: 
In compliance with state and federal regulations, recipients of Elementary and Secondary School Emergency Relief (ESSER) funds are required to post ESSER funds expenditures through a spending plan. A six-month addendum for the spending plan, as well as a six-month addendum for the health and safety plan are required.

Summary of Major Elements: 
Addenda submitted for approval include the six-month updated ESSER Public Spending Plan and the Safe Return to In-Person Instruction and Continuity of Services Plan. Supporting documentation is attached.

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
Effective July 1, 2011, teachers in Tennessee must meet the following requirements prior to becoming eligible for tenure status:
 

• They must have served five (5) school years or not less than forty-five (45) months within a seven-year period as a probationary teacher; and
• Receive evaluations demonstrating an overall performance effectiveness level of "above expectations"-4 or "significantly above expectations"-5 provided by the evaluation guidelines adopted by the state board of education pursuant to § 49-1-302, during the last two (2) consecutive years of the teacher’s probationary period.

Summary of Major Elements: 
The Director of Schools is recommending tenure status be granted to the following candidates:

• Daniel Varnell
• Ekaterina Powell
• Shelia Newland
• Jaclyn Michelle Miller
• Heather Nicole Miller
• Tamara Harris
• Madison Howell
• Rustin Jones
• Samantha Grissom
• Cheyenne Burrow
• Cody Baugh

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Per policy 1.600, at least biannually, the Board shall review its policy manual for the purpose of passing, revising, or deleting policies mandated by changing conditions.  This routine review of district policies is done on an ongoing basis by central office administrative staff with the assistance of TSBA’s policy maintenance service.

Summary of Major Elements: 
Revisions are recommended to the attached policy on 1^st reading.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
__ No Previous board review/action
_X_ Previous review/action
Background Information: 
Tennessee implementation of new mathematics standards and new math textbooks will take place during the 2023-2024 school year. In preparation for these changes, the TDOE has awarded Math Implementation Grants to school systems. Greeneville City is a recipient of a Math Implementation Grant to provide professional learning to educators. School systems must contract with state-approved vendors to provide these services. The National Institute for Excellence in Teaching (NIET) was selected to provide professional learning in our district.

Summary of Major Elements: 
This is a two-year grant. Attached is the second year of a two-year agreement.  The support for Year 2 includes 21 days of training and support during the 2023-2024 school year. The support for year 1 has worked very well and principals and teacher leaders are finding the work valuable.

Director of Schools' Recommendation: 

Approval

Impact on Resources:

$70,000  that will be fully funded by the Math Implementation Grant

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
__ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
The State of Tennessee requires school districts to form textbook adoption committees for each adoption. The textbook committee for the mathematics adoption was led by Mrs. Shelia Newland and was comprised of teachers from each grade band. The group has worked with the NIET group throughout the process to thoroughly evaluate all products. Districts are now required to adopt and use state approved materials for mathematics.

Summary of Major Elements: 

Grades K-5 chose McGraw Hill TN Reveal Math
Grades 6-8 chose McGraw Hill TN Reveal Math
High School Algebra I, Algebra II, and Geometry chose McGraw Hill TN Reveal Math

Director of Schools' Recommendation: 

Approval

Impact on Resources:

The estimated impact on resources will not exceed $400,000. The funds will come from the following:

$150,000 from ESSER 3.0
$250,000 additional textbook fund request for the 2023-2024 school year

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
__ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
__ Previous review/action
Background Information: 
State law requires the Board of Education to secure an independent internal audit of its funds and financial management practices. 

Summary of Major Elements: 
The Greeneville City Schools Board of Education audit for the year ended June 30, 2022, was performed by Rodefer Moss & Co., PLLC. The audit reports being presented contain the financial statements and all other reportable conditions for the General Purpose School Fund, Federal Projects Fund, Central Cafeteria Fund, Extended School Placement (ESP) Fund, and all School Activity Funds. The District level reports offer unmodified opinions, which are the most favorable opinion that can be received.  A representative from Rodefer Moss will be at the Board meeting to answer any questions; however, due to the complex nature of financial statement presentations, it is recommended that questions be sent to the Chief Financial Officer in advance of the BOE meeting. The Chief Financial Officer recommends acceptance of the 2022 Audited Financial Statements.  

Director of Schools' Recommendation: 

Approval

Impact on Resources:

As presented in the attached Audited Financial Statements 

Timetable for Further Review/Action:

None

Rationale:  Origin:
___ Topic presented for information only (no board action required)
_X_ Board review required by:  ___ Action requested at this meeting
___ Action requested at 
Previous Review/Action:
_X_ No Previous board review/action
___ Previous review/action
Background Information: 
Financial Statements are presented to the Board of Education each month.

Summary of Major Elements: 

Attached are the following financial statements:

· Local Revenue Tracking Report
· General Purpose/Federal Statements of Revenue & Expenditures

Director of Schools' Recommendation: 

Acceptance

Impact on Resources:

None

Timetable for Further Review/Action:

None

Rationale:  Origin:
__ Topic presented for information only (no board action required)
_X_ Board review required by:  _X_ Action requested at this meeting
__ Action requested at 
Previous Review/Action:
__ No Previous board review/action
_X_ Previous review/action
Background Information: 
It is the responsibility of the Board of Education to set the tuition rate for students attending our schools who do not reside within the city limits of Greeneville. A $50 per child increase is recommended at this time.

Summary of Major Elements: 
Tuition Rates are as follows:
   

	In Greene County	Out of Greene County
1 Child:	$1,225.00	$1,800.00
2 Children:	$2,400.00	$3,550.00
3 Children:	$3,525.00	$5,250.00

Director of Schools' Recommendation: 

Approval

Impact on Resources:

Approximately $29,750

Timetable for Further Review/Action:

Tuition Rates are reviewed/approved annually.

Rationale:  Directors Update to the Board
Tuesday, February 28, 2023

1. Congratulations to each of the teachers who received tenure this evening. They are an amazing group of professionals who make a difference in the lives of students every day. 
2. I want to thank Dr. Suzanne Bryant, the teams at GHS, GMS, and GTC who have worked on our Innovative Schools Application. They have done a very thorough job researching, planning, and formulating a plan that I believe will positively impact students and the Greeneville Community for years to come.
3. I also want to thank and acknowledge the exemplary work of our Math Textbook Adoption Committee led by Mrs. Shelia Newland. They have done an absolutely fabulous job of reviewing the state approved materials and choosing the best options for GCS students.
4. I would be remiss if I didn’t recognize Mrs. Ellen Lipe and our finance team consisting of Brenda Malone, Kim Darnell, and Tamara Clouse for the phenomenal job they do overseeing and managing our fiscal resources. I also want to recognize our school bookkeepers for the outstanding job they do at each of the schools. We are truly blessed in Greeneville City Schools with an amazing financial team.  
5. I want to recognize Jeff Townsley, Jeannie Woolsey, Jill Burgner, Beverly Miller, Larry Jones, Phillip Graham, and Mike Fulkerson for the fantastic job they did planning and organizing our Safety Blitz which was held on Tuesday, February 21st. I also want to recognize our school safety team leaders who led the tabletop and reunification exercises at their schools in the afternoon. Additionally, I want to thank Chief Tim Ward, Officer Burton Ellis, Officer Matthew Stanley, and our School Resource Officers for their support and partnership in making school safety our top priority.
6. We had a great day of training on Collaborative Conferencing presented by the TN School Boards Association on February 8th. The first Collaborative Conferencing Meeting will take place on March 23, 2023.
7. Congratulations to all the GCS School Cafeterias who have received a score of 100 on their most recent Cafeteria Health Inspections. Schools are required to obtain two school food safety inspections per school year. Kudos to Karen Wilhoit, the Cafeteria managers, and their teams on these outstanding scores.
8. Congratulations to the GHS Wresting Team who added to its state champion history with four individual state championships in the Class A state tournament on Saturday. Seniors Hunter Mason, at 145 pounds, and Colin Dupill, at 152 pounds, each won their fourth state championships becoming just the eighth and ninth public school grapplers to win four titles. Sophomore Carson Dupill, at 120 pounds, and senior Morgan Lowery, at 195 pounds, also won state championships. Jenna Baines took third place at 107 pounds in the girl’s state tournament.
9. Congratulations to the GHS Boys and Girls Basketball Teams on winning the respective District Tournament Championships! The Lady Greene Devils will play in the Regional Championship on Wednesday and have earned a spot in the State Sectionals for a chance to reach the state tournament for the second straight season. The Greene Devils are playing in the Regional Semifinals tonight.
10. A reminder that we have a Joint GCS BOE and Town of Greeneville BMA meeting scheduled for Thursday, March 9, 2023 here in the PDC beginning at 5:00 pm.

Respectfully submitted by Steve Starnes