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November 22, 2019 at 9:00 AM - Board Meeting

Agenda
Call to Order
Roll Call/Declaration of a Quorum
Adoption of Agenda
Approval of Minutes
Attachments:
Special Presentation by Justin Wilson, Tennessee Comptroller of the Treasury
Campus Spotlight
Action Items
A. Academic Affairs Committee Report and Recommendations
A.i. Adoption of Minutes
Attachments:
B. Students Affairs Committee Report and Recommendations
B.i. Adoption of Minutes
Attachments:
C. Audit Committee Report and Recommendations
C.i. Adoption of Minutes
Attachments:
D. Business and Finance Committee Report and Recommendations
D.i. Adoption of Minutes
Attachments:
D.ii. Consideration of the October Revised Budget for Fiscal Year 2019-2020
Background Information:  Board Policy 1:022 (Budget Principles and Control) recognizes budgeting as the process whereby the plans of the University are translated into an itemized, authorized, and systematic plan of operation, expressed in dollars, for a given period. This policy also recognizes that a budget is a plan and that circumstances may necessitate revisions or changes to the original plan from time to time. In view of this, the University submits detailed budgets for approval three times each fiscal year.

The Board will consider the October 2019 revisions to the 2019-2020 budget for the University. The original budget for fiscal year 2019-2020 was developed by the University in the spring of 2019 and was submitted to TBR in May 2019. As such, this budget included a variety of estimates. The University’s budget submission was the basis for the Board’s June 2019 approval of the initial FY 2019-2020 operating budget (the "Proposed Budget"). The October Revised Budget is based on more recent information, including recognition of the impact of fall enrollment, and includes the effect of revisions from the approved Proposed Budget.
 
Description:  ** Forwarded from 'Business and Finance Committee' **

Proposed Implementation Date: October 2019

Item Details: See attached
 
D.iii. Consideration of Campus Projects
Background Information:  Board Policy 1:024 (Board of Trustees Delegation of Authority) requires the Board of Trustees to consider the approval of projects in excess of $500,000.
Description:  ** Forwarded from 'Business and Finance Committee' **

Proposed Implementation Date: November 2019

Item Details:
APSU is seeking Board approval to move forward with the following projects that are expected to cost in excess of $500,000. These projects will be reflected in the Governor’s fiscal year 2020-2021 budget:
  • College and 4th Building: This project involves renovation to the second floor and a portion of the first floor of 510 College St. to construct office space. Work will include an interior build-out to include partitions, ceilings, ADA restrooms, new finishes, electrical, mechanical, plumbing, IT, and all associated work. Budget:  $985,000
  • Welcome Center: This project involves renovation of a portion of the first floor of 317 College St. for the construction of offices, exterior building improvements and site work for ADA access. Work will include new partitions, ceilings, new finishes, electrical, mechanical, plumbing, and IT, and all associated work. Budget:  $550,000
  • Browning Plaza: This project involves exterior improvements of the Browning Drive area between Browning Administration Building and Morgan University Center, and Clement and McCord Halls. Work will include hardscaping, landscaping, site/civil work, new seating, new site lighting, and all associated work. Budget:  $1.2m
  • Catherine Evans Harvill Food Venue: This project involves a renovation to convert the former Ann Ross Bookstore space to a food service venue. Renovations will provide a new food service venue, including all associated work. Budget: $3.8 million. Renovation will be paid by the food vendor.
D.iv. Consideration of Long-Term Lease Agreement with Montgomery County
Background Information:  In June 2019, the Board of Trustees approved APSU officials to develop an agreement with Montgomery County that would allow APSU to lease space for the men and women’s basketball programs, including coach and assistant offices, locker rooms, practice facilities and game-day facilities.
Description:  ** Forwarded from 'Business and Finance Committee' **

Proposed Implementation Date: November 2019

Item Details:
APSU is seeking Board approval of the proposed lease agreement between APSU and Montgomery County that will allocate space to APSU for the men and women’s basketball programs.
E. Other Business
E.i. Consideration of Use of University Property Rule
Background Information:  State entities are required to promulgate rules and regulations when the subject of those rules and regulations affects the rights of third parties. The Use of University Property Rule falls into this category. The rule mirrors the University’s policy on Use of University Property and were reviewed by APSU’s Office of Legal Affairs. The rule also requires approval by the attorney general, secretary of state, and is subject to final approval by the Government Operations Committee of the Tennessee General Assembly. The promulgation process is enumerated in the Tennessee Uniform Procedures Act at T.C.A. § 4-5-201, et. seq.
 
Attachments:
Description:  Proposed Implementation Date:
At the conclusion of the rule promulgation process.

Item Details:
See attachment.
E.ii. Consideration of Classifying Students In-State and Out-of-State Rule
Background Information:  State entities are required to promulgate rules and regulations when the subject of those rules and regulations affects the rights of third parties. Approval of Classifying Students In-State and Out-of-State Rule falls into this category. The rule mirrors the University’s Policy on the classification of in-state and out-of-state students. The rules were reviewed by APSU’s Office of Legal Affairs. The rule also requires approval by the attorney general, secretary of state, and is subject to final approval by the Government Operations Committee of the Tennessee General Assembly. The promulgation process is enumerated in the Tennessee Uniform Procedures Act at T.C.A. § 4-5-201, et. seq.
 
Description:  Proposed Implementation Date:
At the conclusion of the rule promulgation process.

Item Details:
See attachment.
E.iii. Consideration of Student Conduct and Disciplinary Sanctions Rule
Background Information:  State entities are required to promulgate rules and regulations when the subject of those rules and regulations affects the rights of third parties. The Tennessee General Assembly recently passed Public Chapter 0980, which put additional requirements on due process for students accused of sexual misconduct. The attached rule includes changes in response to the recent legislation.  
 
Description:  Proposed Implementation Date:
At the conclusion of the rule promulgation process.

Item Details:
See attachment.
Information Items
A. Student Affairs Division Update
B. Cybersecurity Update
C. President’s Report
D. President’s Interim Items
D.i. Review of State Building Commission Actions
Background Information:  The following constitutes a record of business transacted between the University and the State Building Commission since the previous meeting of the Board of Trustees under the authority of the Board Policy 1:024 (Board of Trustees Delegation of Authority). 
Attachments:
Adjourn
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