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November 21, 2019 at 1:30 PM - Business and Finance Committee

Agenda
Call to Order
Roll Call/Declaration of Quorum
Action Item
A. Consideration of the October Revised Budget for Fiscal Year 2019-2020
Background Information:  Board Policy 1:022 (Budget Principles and Control) recognizes budgeting as the process whereby the plans of the University are translated into an itemized, authorized, and systematic plan of operation, expressed in dollars, for a given period. This policy also recognizes that a budget is a plan and that circumstances may necessitate revisions or changes to the original plan from time to time. In view of this, the University submits detailed budgets for approval three times each fiscal year.

The Board will consider the October 2019 revisions to the 2019-2020 budget for the University. The original budget for fiscal year 2019-2020 was developed by the University in the spring of 2019 and was submitted to TBR in May 2019. As such, this budget included a variety of estimates. The University’s budget submission was the basis for the Board’s June 2019 approval of the initial FY 2019-2020 operating budget (the "Proposed Budget"). The October Revised Budget is based on more recent information, including recognition of the impact of fall enrollment, and includes the effect of revisions from the approved Proposed Budget.
 
Description:  Proposed Implementation Date: October 2019

Item Details: See attached
 
B. Consideration of Campus Projects
Background Information:  Board Policy 1:024 (Board of Trustees Delegation of Authority) requires the Board of Trustees to consider the approval of projects in excess of $500,000.
Description:  Proposed Implementation Date: November 2019

Item Details:
APSU is seeking Board approval to move forward with the following projects that are expected to cost in excess of $500,000. These projects will be reflected in the Governor’s fiscal year 2020-2021 budget:
  • College and 4th Building: This project involves renovation to the second floor and a portion of the first floor of 510 College Street to construct office space. Work will include an interior build-out to include partitions, ceilings, ADA restrooms, new finishes, electrical, mechanical, plumbing, IT, and all associated work. Budget:  $985,000
  • Welcome Center: This project involves renovation of a portion of the first floor of 317 College St. for the construction of offices, and exterior building improvements and site work for ADA access. Work will include new partitions, ceilings, new finishes, electrical, mechanical, plumbing, and IT, and all associated work. Budget:  $550,000
  • Browning Plaza: This project involves exterior improvements of the Browning Drive area between Browning Administration Building and Morgan Center, and Clement and McCord Halls. Work will include hardscaping, landscaping, site/civil work, new seating, new site lighting, and all associated work. Budget:  $1.2m
  • Catherine Evans Harvill Food Venue: This project involves a renovation to convert the former Ann Ross Bookstore space to a food service venue. Renovations will provide a new food service venue, including all associated work. Budget: $3.8 million. Renovation will be paid by the food vendor.
C. Consideration of Long-Term Lease Agreement with Montgomery County
Background Information:  In June 2019, the Board of Trustees approved APSU officials to develop an agreement with Montgomery County that would allow APSU to lease space for the men and women’s basketball programs, including coach and assistant offices, locker rooms, practice facilities and game-day facilities.
Description:  Proposed Implementation Date: November 2019

Item Details:
APSU is seeking Board approval of the proposed lease agreement between APSU and Montgomery County that will allocate space to APSU for the men and women’s basketball programs.
Information Items
A. Review 2020-21 THEC State Appropriations Distribution Recommendation
Background Information:  At its Fall Quarterly meeting, the Tennessee Higher Education Commission (THEC) made recommendations for 2020-21 state appropriations distribution. These recommendations will be later considered and recommended by the governor for legislative approval in the spring. The information presented consists of preliminary numbers and is subject to change.
Description:  Proposed Implementation Date: Fiscal Year 2020-2021

Item Details:
The 2020-21 Operating State Appropriation Recommendations will be shared with the Business and Finance Committee.
 
B. Review 2020-21 THEC Capital Outlay and Capital Maintenance Projects Recommendations
Background Information:  At its Fall Quarterly meeting, the Tennessee Higher Education Commission (THEC) made recommendations for 2020-21 capital outlay and capital maintenance projects. These recommendations will be considered and recommended by the governor for legislative approval in the spring. The information presented consists of preliminary numbers and is subject to change.
Description:  Proposed Implementation Date: Fiscal Year 2020-2021

Item Details:
The 2020-21 Capital Outlay and Capital Maintenance Projects Recommendations will be shared with the Business and Finance Committee.
C. Review 2020-21 THEC Tuition and Fee Recommendation
Background Information:  At its Fall Quarterly meeting, the Tennessee Higher Education Commission (THEC) made recommendations for 2020-21 initial student tuition and fees. These recommendations will be considered and recommended by the governor for legislative approval in the spring. The information presented consists of preliminary numbers and is subject to change.
Description:  Proposed Implementation Date: Fiscal Year 2020-2021

Item Details:
The 2020-21 Initial Student Tuition and Fee Recommendations will be shared with the Business and Finance Committee.
Adjourn
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