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September 18, 2020 at 9:00 AM - September Board Meeting

Agenda
Call to Order
Roll Call/Declaration of a Quorum
Adoption of Agenda
A. Consent Agenda
A.i. Consideration of Policy 1:001 Conflict of Interest
Background Information:  Policy 1:001, Conflict of Interest, defines the general principles and activities that constitute a conflict of interest. Board members are to complete a conflict of interest disclosure form upon appointment to the Board and annually. The date of the annual disclosure is being revised.
Attachments:
Description:  ** Forwarded from 'Executive Committee' **
Proposed Implementation Date: September 18, 2020

Item Details: The marked version and clean version of the policy are attached.
A.ii. Consideration of Policy 1:002 Code of Ethics for Members of APSU Board of Trustees
Background Information:  Policy 1:002, Code of Ethics for Members of the APSU Board of Trustees, establishes the ethical standards for the Board and identifies the disclosure requirements. Board members are to complete a conflict of interest disclosure form upon appointment to the Board and annually. The date of the annual disclosure is being revised.
Attachments:
Description:  Proposed Implementation Date: September 18, 2020

Item Details: The marked version and clean version of the policy are attached.
A.iii. Consideration of Policy 1:025 Policy on Academic Tenure
Background Information:  Public Chapter 869 (2016), also known as the Focus on College and University Success (FOCUS) Act, established that the management and governance of Austin Peay State University be vested in the University’s Board of Trustees. The Act requires the Board to promulgate a tenure policy for faculty at the university, which ensures academic freedom and provides sufficient professional security to attract the best qualified faculty available for the University. Proposed revisions to Policy 1:025 Policy on Academic Tenure include the delegation of some authority of the President to the Provost and the removal of some outdated language from the original Tennessee Board of Regents policy.

 
Attachments:
Description:  ** Forwarded from 'Academic Affairs Committee' **
Proposed Implementation Date: September 18, 2020

Item Details: See attachment.
A.iv. Consideration of Policy 2:038 Undergraduate & Graduate Admissions
Background Information:  Policy 2:038 Undergraduate and Graduate Admissions Policy sets the procedures for admission of undergraduate and graduate degree programs. The proposed changes to Policy 2:038 require the official undergraduate transcript from a regionally accredited degree granting institution or a letter of good standing from a currently enrolled graduate program at a regionally accredited institution.


 
Description:  ** Forwarded from 'Academic Affairs Committee' **
Proposed Implementation Date: September 18, 2020

Item Details: See attached.
Approval of Minutes
Campus Spotlight
Action Items
A. Academic Affairs Committee Report and Recommendations
A.i. Adoption of Minutes
Attachments:
B. Students Affairs Committee Report and Recommendations
B.i. Adoption of Minutes
Attachments:
B.ii. Consideration of the Title IX Compliance Emergency Rule
Speaker(s):  Corey Harkey
Background Information:  State entities are required to promulgate rules and regulations when the subject of those rules and regulations affects the rights of third parties, including student due process. The Federal Government recently articulated new regulations under Title IX related to the investigation and due process requirements involving sexual harassment. The new Title IX regulations went into effect on August 14, 2020.  The attached rule will be filed as an emergency rule and mirrors the recently effective federal regulations.  

The rule also requires approval by the attorney general and the secretary of state, and will be reviewed by the Government Operations Committee of the Tennessee General Assembly. The promulgation process is enumerated in the Tennessee Uniform Procedures Act at T.C.A. § 4-5-201, et. seq.
Attachments:
Description:  ** Forwarded from 'Student Affairs Committee' **
Proposed Implementation Date: At the conclusion of the rule promulgation process.

Item Details: See attachment.
 
C. Audit Committee Report and Recommendations
C.i. Adoption of Minutes
Attachments:
D. Business and Finance Committee Report and Recommendations
D.i. Adoption of Minutes
Attachments:
E. Executive Committee Report and Recommendations
E.i. Adoption of Minutes
Attachments:
E.ii. Consideration of the Revised Board of Trustees Bylaws
Background Information:  Public Chapter 869 (2016), also known as the Focus on College and University Success (FOCUS) Act, established that the management and governance of Austin Peay State University be vested in the University’s Board of Trustees. The authority, purpose, duties and responsibilities of the Board and Trustees are delineated in TCA § 49-8-101. The Board adopted bylaws and rules for the organization and conduct of its business at its March 30, 2017, meeting and revised them on September 19, 2019. 

The committee structure and meeting frequency are being revised.
Attachments:
Description:  ** Forwarded from 'Executive Committee' ** Proposed Implementation Date: September 18, 2020

Item Details: The revised bylaws are attached.
E.iii. Consideration of the Board Evaluation Process
Background Information:  Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) Standard 4.2.g requires a governing board to define and regularly evaluate its responsibilities and expectations. The Board will consider adopting the same evaluation instrument utilized in 2018. The instrument will be implemented and completed at the next regularly scheduled meeting.
 
Description:  ** Forwarded from 'Executive Committee' **
Proposed Implementation Date: Dec. 4, 2020

Item Details: Proposed evaluation instrument is attached.

 
F. Other Business
F.i. Naming Request for the Jenkins Family Fieldhouse
Speaker(s):  Ron Bailey
Background Information:  The Austin Peay State University Board of Trustees are requested to approve the naming of the Jenkins Family Indoor Facility at 600 Hannum St., Clarksville, Tennessee, on the Austin Peay State University Clarksville Campus in the athletics department at Winfield Dunn Center at the corner of Marion Street and Robb Avenue, Clarksville, Tennessee.
Attachments:
Description: 
Item Details:
The Jenkins Family (Don and Sandy) donated transformative gifts (cash and pledges). The gifts meet the requirements to name the indoor facility on campus exceeding the 25% needed in order to name a building location on the APSU campus (over $1,000,000). The cash gift and a pledged gift have been and will be used to remodel and construct a new indoor turf facility for the entire athletics department.

The Jenkins Family Fieldhouse will be used by all 350 student-athletes for practice and training. The space will allow every sport the flexibility to practice and train under a varied condition and can also be used when inclement weather precludes outdoor practice. Having this ability makes canceling a practice much less likely. This is also a very strong recruiting tool for the APSU athletics program.

The recommendation to name the Jenkins Family Fieldhouse was made by a campus committee appointed in compliance with APSU’s policy 7:009 (Naming Rooms and Areas and Building Plaques).
F.ii. Adoption of the 2021 Calendar for the Board of Trustees Meetings
Background Information:  The Focus on College and University Success Act (FOCUS Act) requires the Austin Peay State University Board of Trustees to meet a minimum of four times per year. The following calendar is proposed for the 2021 year. Committees of the Board will meet electronically or telephonically as necessary between Board meetings and the day before scheduled Board meetings as necessary. 
 
Description: 
Item Details:
Proposed 2021 meeting dates are as follows:
  • Spring: March 18 and 19, 2021
  • Summer: June 3 and 4, 2021
  • Fall: September 16 and 17, 2021
  • Winter: December 2 and 3, 2021
F.iii. Consideration of the Statement of Qualifications for the President
Background Information:  In accordance with T.C.A. 49-7-154, the Board of Trustees is required to approve the statement of qualifications for the president. Storbeck Search and Associates has met with various constituent groups to help build the search prospectus. The document will be used by Storbeck Search and Associates to recruit candidates for the president position.
Attachments:
Information Items
A. Academic Affairs Update
B. President’s Report
C. President’s Interim Items
C.i. Review of Contracts and Agreements
Background Information:  The following constitutes a record of business transacted at the University since the previous meeting of the Board of Trustees under the authority of the Board Policy 1:024 (Board of Trustees Delegation of Authority), which grants the President authority to act for the Board regarding all matters concerning contracts and agreements between the University and an outside entity.  
 
Attachments:
C.ii. Review of State Building Commission Actions
Background Information:  The following constitutes a record of business transacted between the University and the State Building Commission since the previous meeting of the Board of Trustees under the authority of the Board Policy 1:024 (Board of Trustees Delegation of Authority). 
 
Attachments:
Adjourn
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