March 13, 2025 at 6:00 PM - Hamilton County Board of Education Board Meeting - Regular Session

I. Roll Call

II. **Approval of the Agenda

III. Executive Session - No

IV. Pledge to the Flag and Meditation - Dr. Joe Gerez, Principal of East Ridge Middle School

V. Exemplars of Excellence

V.A. Recognition of the 2025 Teachers of the Year

VI. Board Member Disclaimer Statement - I declare that I have a [spouse, parent, grandparent, child, sibling, aunt, uncle, nephew, niece, relation-in-law or member of my household] who works for the school system and that the Board's vote on [budget, policies, etc.] may have an effect on my relative's employment. Even so, I hereby certify that I will cast my vote in the best interest of the school system.

VII. **Approval of the Consent Agenda

VII.A. Executive Committee Report

VII.A.1. Grant Approval - East Ridge High School TVA EnergyRight School Uplift Grant

VII.B. Deputy Superintendent - Dr. Sonia Stewart

VII.B.1. Field Trips

VII.B.1.a. Dr. Chip Dale Community Superintendent Harrison Bay

VII.B.1.b. Elaine Harper Community Superintendent North River

VII.B.1.c. Dr. Shane Harwood - Community Superintendent Rock Point

VII.B.1.d. Dr. Marques Stewart - Community Superintendent Missionary Ridge

VII.C. Chief Financial Officer - Mary Ellen Heuton, CPA

VII.C.1. Bids/Contracts

VII.C.1.a. RFP 25-15, HCS Custodial Services

VII.C.1.b. RFP 25-16, Ground Services

VII.C.1.c. BID 26-01 Instructional, Library Materials, & Supplies

VII.C.1.d. BID 26-02 P.E. Athletic Supplies, Materials, & Equipment

VII.C.1.e. BID 25-17 Hixson High School Gym HVAC Upgrade

VII.C.1.f. BID 25-19 Chemically Treat HVAC Systems

VII.C.1.g. BID 25-20 Monitor Fire Alarm & Security Panels

VII.C.2. Financial Reports

VII.C.3. Budget Amendments

VII.C.3.a. Federal Grants, State Grants, and Self-Funded Programs

VII.C.3.b. General Operating Amendments

VIII. Administrative Business Matters

VIII.A. Deputy Superintendent - Dr. Sonia Stewart

VIII.A.1. **Interlocal Agreement with the City of Chattanooga for the End School-Age Homelessness Initiative

VIII.B. Chief Operations Officer - Dr. Robert Sharpe

VIII.B.1. **Construction Manager At Risk Memorandum of Agreement

VIII.C. Blake Freeman - Chief Academic Officer

VIII.C.1. **One-time request for funding for Community Schoolyard at East Side Elementary

IX. Board Matters

IX.A. Chief Strategy Officer - Shannon Moody

IX.A.1. Policies on First Read
     1.404 Appearance Before the Board
     1.700 School District Goals

IX.A.2. **Policies on Second and Final Read
     2.101 Duties of School System Employees
     2.200 Annual Operating Budget
     2.500 Deposit of Funds
     2.703 Audits
     2.802 Payroll Procedures
     2.803 Salary Deductions
     2.805 Purchasing
     2.806 Bids and Quotations
     2.900 Student Activity Funds Management
     4.212 Charter School Application Process
     5.102 Classification and Qualifications

IX.B. **Naming of Facility

X. Information Only

X.A. Legal Services Report

XI. Events/Announcements
Monday, March 17 - Friday, March 21            Monday, March 24
Spring Break                                                   Professional Development

Thursday, April 17
Board Meeting

XII. Adjourn