June 20, 2024 at 6:00 PM - Hamilton County Board of Education Board Meeting - Quarterly Session

I. Roll Call

II. **Approval of the Agenda

III. Executive Session - No

IV. Pledge to the Flag and Meditation - Rashaad Williams, Principal of Tyner Academy

V. Exemplars of Excellence

V.A. District Athletic Director - Tim James

V.A.1. State Champions - The Dalewood Knights - Class A TMSAA State Boys Track and Field Team Champions

VI. Board Member Disclaimer Statement - I declare that I have a [spouse, parent, grandparent, child, sibling, aunt, uncle, nephew, niece, relation-in-law or member of my household] who works for the school system and that the Board's vote on [budget, policies, etc.] may have an effect on my relative's employment. Even so, I hereby certify that I will cast my vote in the best interest of the school system.

VII. **Approval of the Consent Agenda

VII.A. Approval of the Minutes of the May 9, 2024 Regular Session

VII.B. Executive Committee Report

The Executive Committee of the Board may act on behalf of the full Board during the time between Board meetings.  The Executive Committee items submitted to me for the agenda packet for the period of May 9, 2024 through June 20, 2024 are included. These items include previously approved field trips indicated by an asterisk and various early/emergency approvals presented for ratification.

Grant requests in excess of $100,000 that do not obligate the Board to provide funds, can be approved by the Executive Committee.

The following grant requests were approved by the Executive Committee in May 2024.

• Mental Health Service Professional Demonstration Grant
• BJA STOP School Violence Grant
• Renew America’s Schools Prize

Soddy Daisy High Turf Project – Soil Stabilization

We encountered unsuitable soils in the majority of the Soddy Daisy High School field while prepping the subgrade for turf.  I met with the contractor and engineer this morning, and they have recommended cement treated base to stabilize the soil.  Please see the attached change order request in the amount of $151,500.00 to complete the work.  I recommend approval in order to expedite the work and maintain our current schedule.  

Amendment:  Ratification of Executive Committee Approval of a Cooler/Freezer for Lookout Valley Middle High
 

VII.C. Deputy Superintendent - Dr. Sonia Stewart

VII.C.1. Field Trips

VII.C.1.a. Dr. Chip Dale Community Superintendent Harrison Bay

VII.C.1.b. Elaine Harper Community Superintendent North River

VII.C.1.c. Dr. Shane Harwood - Community Superintendent Rock Point

VII.C.1.d. Dr. Watechia Lawless Mitchell - Community Superintendent MidTown

VII.C.1.e. Dr. Tony Donen - Executive Principal
Workforce Development and College Schools Network

VII.D. Chief Financial Officer - Mary Ellen Heuton, CPA

VII.D.1. Bids/Contracts

VII.D.2. Financial Reports

VII.D.3. Budget Amendments

VII.D.3.a. Federal Grants, State Grants, and Self-Funded Programs

VII.D.3.b. General Operating Amendments

VII.D.4. Outstanding Obligations FY 24

VII.E. Chief of Opportunity and Access - Dr. Neelie Parker
Executive Director Exceptional Education - Dr. Sarah Evans

VII.E.1. Exceptional Education – MOU with Erlanger Hospital for Project SEARCH

VII.E.2. Signal Centers Vision Therapy Orientation and Mobility Contract

VII.F. Chief Strategy Officer - Shannon Moody

VII.F.1. Board Policies - Second and Final Read

POLICY #                 POLICY TITLE
6.200                           Attendance
6.202                           Home Schools
6.203                           School Admissions
6.204                           Attendance of Non-Resident Students
6.205                           Student Assignments
6.300                           Code of Behavior and Discipline
6.301                           Rights and Responsibilities
6.3021                         Student Disciplinary Procedures
6.3022                         Student Disciplinary Appeals
6.307                           Alcohol and Drug Use
6.503                           Homeless Students
6.505                           Students in Foster Care
6.506                           Homebound Instruction Program Guidelines
 

VIII. Administrative Business Matters

VIII.A. Chief Talent Officer - Dr. Zac Brown

VIII.A.1. **Teach for America MOU Amendment

VIII.A.2. **New Job Class Descriptions - Director of School Safety and Security; Recruiter

VIII.B. Director of Maintenance - Justin Witt

VIII.B.1. **OHS Right of Way MOU-Thrive Senior Living Development

VIII.C. Deputy Superintendent - Dr. Sonia Stewart

VIII.C.1. **Orchard Knob Middle School to Exit the Turnaround Pilot Program

IX. Board Matters

IX.A. Angelia Askins, Executive Director of Grants and Federal Programs
Dr. Sarah Evans, Executive Director of Exceptional Education

IX.A.1. ** Approval of SY25 Consolidated Funding Application

IX.B. Chief of Opportunity and Access - Dr. Neelie Parker
Executive Director Exceptional Education - Dr. Sarah Evans

IX.B.1. **Signal Centers, Inc. Contract

IX.C. Superintendent, Dr. Justin Robertson

IX.C.1. **Approval of Amended Schedule of Sessions

IX.D. Chief Strategy Officer - Shannon Moody

IX.D.1. **Approval of Updated 2024-2025 School Calendar

IX.E. Chief Financial Officer - Mary Ellen Heuton, CPA

IX.E.1. **Approval of Fiscal Year 2025 Budget for Presentation to the Hamilton County Commission - Amended to add the compensation package options

IX.F. **Resolution on Arming Teachers - Jill Black, District 11

X. Information Only

X.A. Legal Services Report

XI. Events/Announcements

XII. Adjourn