February 16, 2023 at 6:00 PM - Hamilton County Board of Education Board Meeting - Regular Session

I. Roll Call

II. **Approval of the Agenda

III. Executive Session - Yes

IV. Pledge to the Flag and Meditation - Lorie Collier, Principal of Calvin Donaldson Elementary

V. Exemplars of Excellence

V.A. District Athletic Director Tim James - Recognition of Tyner High Academy's State Champion Football Team

VI. Board Member Disclaimer Statement - I declare that I have a [spouse, parent, grandparent, child, sibling, aunt, uncle, nephew, niece, relation-in-law or member of my household] who works for the school system and that the Board's vote on [budget, policies, etc.] may have an effect on my relative's employment. Even so, I hereby certify that I will cast my vote in the best interest of the school system.

VII. **Approval of the Consent Agenda

VII.A. Approval of the Minutes of the January 19, 2023 Regular Session

VII.B. Executive Committee Report

VII.C. Deputy Superintendent - Dr. Sonia Stewart

VII.C.1. Field Trips

VII.C.1.a. Dr. Chip Dale Community Superintendent Harrison Bay

VII.C.1.b. Elaine Harper Community Superintendent North River

VII.C.1.c. Dr. Shane Harwood - Community Superintendent Rock Point

VII.C.1.d. Dr. Jason Vance - Community Superintendent Missionary Ridge

VII.D. Chief Financial Officer - Mary Ellen Heuton, CPA

VII.D.1. Bids/Contracts

VII.D.2. Financial Reports

VII.D.3. Budget Amendments

VII.D.3.a. Federal Grants, State Grants, and Self-Funded Programs

VII.D.3.b. General Operating Amendments

VII.D.4. Grant Application Requests

VII.D.4.a. Executive Director of Social Emotional and Academic Development - Dr. Patricia Russell

VII.D.4.a.1. Mental Health Service Professional Demonstration Grant Program

VII.E. Chief Operations Officer - Dr. Robert Sharpe

VII.E.1. TOSHA Plan Revision Approval

VII.F. Chief Strategy Officer - Shannon Moody

VII.F.1. Board Policies - Second and Final Reading

VII.F.1.a. Board Policy 2.300 - State and Federal Aid Eligibility Determination

VII.F.1.b. Board Policy 2.401 - Gifts and Bequests

VII.F.1.c. Board Policy 2.403 - Personal Property Sales

VII.F.1.d. Board Policy 2.805 - Purchasing

VII.F.1.e. Board Policy 2.806 - Bids and Quotations

Amended line 16 changing the amount to $50,000.00 to match line 12.

VII.F.1.f. Board Policy 2.700 - Accounting System

VII.F.1.g. Board Policy 2.701 - Financial Reports and Records

VII.F.1.h. Board Policy 2.702 - Inventories

VII.F.1.i. Board Policy 2.801 - Petty Cash Accounts

VII.F.1.j. Board Policy 2.804 - Expenses and Reimbursements

VII.F.1.k. Board Policy 2.807 - Requisitions

VII.F.1.l. Board Policy 2.808 - Purchase Orders and Contracts

VII.F.1.m. Board Policy 2.809 - Vendor Relations

VII.F.1.n. Board Policy 2.810 - Payment Procedures

VIII. Administrative Business Matters

VIII.A. Chief Operations Officer - Dr. Robert Sharpe

VIII.A.1. **Approval of Proposed High School and Middle School Zones
Brainerd High and East Ridge High
Brainerd High and Hixson High
Dalewood Middle and East Ridge Middle

VIII.B. Deputy Superintendent - Dr. Sonia Stewart

VIII.B.1. ** Request for New Position - JROTC-Additional Instructor at East Hamilton High - Blake Freeman, Executive Director of Learning and LTC William T. Brooks, Director of JROTC

VIII.C. Chief Strategy Officer - Shannon Moody

VIII.C.1. Board Policy - First Reading

VIII.C.1.a. Board Policy 4.2121 - Charter School Renewal - Kelly Coffelt, Charter School Coordinator

IX. Board Matters

IX.A. Board Members - Ben Connor, District 6 and Gary Kuehn, District 9

IX.A.1. **3rd Grade - Joint Resolution

IX.B. Chief Talent Officer - Dr. Zac Brown

IX.B.1. **Differentiated Compensation Request

IX.C. Superintendent - Dr. Justin Robertson

IX.C.1. Annual Evaluation

X. Information Only

X.A. Legal Services Report

XI. Events/Announcements

XII. Adjourn