December 13, 2018 at 5:30 PM - Board Meeting - Quarterly Session

I. Roll Call

II. **Approval of the Agenda

III. Moment of Silence in Memory of Everett Fairchild, form Board Member and longtime educator

IV. Pledge to the Flag and Meditation - Mr. Steve Henry, Principal of Soddy Daisy High School

V. Exemplars of Excellence

V.A. Recognition of Hamilton Shines Art Contest Winners - Jill Levine, Chief of Opportunity Zone; Saunya Goss – Director, Opportunity Zone - Elementary; Zac Brown - Director, Opportunity Zone - Secondary; Dr. John Tharpe – Executive Director, Harrison Bay Community

VI. Presentation

VI.A. Future Ready 2023 Monthly Update Engaged Community - Dr. Nakia Towns Edwards and Tim Hensley

VII. Delegations

VII.A. Jeanette Omarkhail, HCEA

VII.B. Carrie Bishop and Jennifer Semanco - Share Experiences as classroom teachers with TNReady

VII.C. David Sneed, Teacher and Parent at Soddy Daisy High - Thank you to HCDE

VII.D. Elizabeth Baker, SMMHS Parent - Regarding road conditions when there is a weather delay

VIII. **Approval of the Minutes of the November 8, 2018 Special Called Session

IX. **Approval of the Minutes of the November 15, 2018 Regular Session

X. **Approval of the Consent Agenda

X.A. Executive Committee Report

X.B. Chief Schools Officer - Dr. Justin Robertson

X.B.1. Field Trips

X.B.1.a. Dr. Larrie Reynolds and Dr. Robert Sharpe – Executive Directors (8)

X.B.1.b. Dr. Neelie Parker and Dr. John Tharp, Executive Directors (4)

X.B.1.c. John Maynard, Director of College, Career and Technical Education (1)

X.B.1.d. Garfield Adams, Director Exceptional Education (1)

X.C. Chief Financial Officer - Christie Jordan

X.C.1. Bids/Contracts

X.C.2. Conferences/Consultants

X.C.3. Financial Reports

X.C.4. Budget Amendments

X.C.4.a. Federal Grants and Self-Funded Programs

X.C.5. CLASS Retainer Agreement with Millsaps Gowan Government Relations

X.C.6. Appropriation of Fund Balance Committed for Telecommunications

X.D. Chief Equity Officer - Dr. Marsha Drake

X.D.1. First Quarter Bullying Compliance Report - STARS/Safe Learning - Karen Glenn

X.E. Chief of Staff - Dr. Nakia Towns Edwards

X.E.1. Board Policies - First Reading

X.E.1.a. Board Policy 3.400 - Student Transportation Management

X.E.1.b. Board Policy 3.403 - Traffic and Parking Controls

X.E.2. Request for New Grant-Funded Positions - Jill Levine, Chief of Opportunity Zone; Preston Gonter, Director of Federal Programs

XI. Administrative Business Matters

XI.A. Director of Maintenance and Operations - Justin Witt

XI.A.1. **RFP For Building Assessments-Bid File (19-14)

XI.A.2. **RFP Existing Capacity and Future Growth Study-Bid File (19-16)

XI.A.3. **Howard High School Track & Field Complex

XI.B. Chief of Staff - Dr. Nakia Towns Edwards

XI.B.1. Board Policies - Second and Final Reading

XI.B.1.a. **Board Policy 3.500 Food Service Management

XI.B.1.b. **Board Policy 4.200 Curriculum Development

XI.B.1.c. **Board Policy 4.201 Basic Program

XI.B.1.d. **Board Policy 4.202 Exceptional Education

XI.B.1.e. **Board Policy 4.203 Federal Programs

XI.B.1.f. **Board Policy 4.204 Career and Technical Education

XI.B.1.g. **Board Policy 4.206 Early Post-Secondary Opportunities

XI.B.1.h. **Board Policy 4.207 Supplementary Programs

XI.B.1.i. **Board Policy 4.211 Work-based Learning Program

XI.B.1.j. **Board Policy 4.300 Extra Curricular Activities

XI.B.1.k. **Board Policy 4.402 Selection of Instructional Materials (Other than Textbooks)

XI.B.1.l. **Board Policy 4.403 Reconsideration of Instructional Materials and Textbooks

XI.B.1.m. **Board Policy 4.404 Use of Copyrighted and Licensed Materials

XI.B.1.n. **Board Policy 4.407 Audio, Video and Digital Recordings

XI.B.1.o. **Board Policy 4.602 Reporting Student Progress

XI.B.1.p. **Board Policy 4.607 Graduation Activities

XI.B.1.q. **Board Policy 4.609 Promotion and Retention K-8

XII. Board Matters

XII.A. Chief of Schools - Dr. Justin Robertson

XII.A.1. **Textbook Adoption Committees

XII.B. **Open Enrollment Request - Jill Levine, Chief of Opportunity Zone Dr. Justin Robertson, Chief Schools Officer

XII.C. John Maynard, Director of CTE

XII.C.1. **Agreement between Chattanooga State TCAT and HCDE for the temporary use of the Hamilton County High Building

XII.D. **Request for School Name Approval - Jill Levine, Chief of Opportunity Zone; Dr. Zac Brown, Director of Opportunity Zone-Secondary; Mardee Miller, Transition Coordinator

XIII. Information Only

XIII.A. Legal Services Report

XIV. Events/Announcements