September 20, 2018 at 5:30 PM - Board Meeting - Quarterly Session

I. Roll Call

II. **ELECTION OF OFFICERS

III. **Approval of the Agenda

IV. Executive Session - No

V. Pledge to the Flag and Meditation - Kim Roden, Principal of Soddy Elementary School

VI. Exemplars of Excellence

VI.A. Chief Schools Officer - Dr. Justin Robertson - TVAAS Recognition

VI.A.1. Recognition of Dr. Marthel Young, Principal of East Brainerd Elementary as Principal of the Year

VI.A.2. TVAAS Recognition

VII. Delegations

VII.A. Jeanette Omarkhail, HCEA

VII.B. Meghan Phillips - East Ridge Elementary School Parent

VIII. Presentations

VIII.A. Future Ready 2023 Update

IX. **Approval of the Minutes of the August 16, 2018 - Regular Session

X. **Approval of the Consent Agenda

X.A. Executive Committee Report

X.B. Chief Schools Officer - Dr. Justin Robertson

X.B.1. Field Trips

X.B.1.a. Dr. Larrie Reynolds and Dr. Robert Sharpe – Executive Directors (16)

X.B.1.b. Dr. Neelie Parker and Dr. John Tharp - Executive Directors (27)

X.B.1.c. John Maynard, Director of College, Career and Technical Education (1)

X.C. Business and Finance - Christie Jordan

X.C.1. Bids/Contracts

X.C.2. Conferences/Consultants

X.C.3. Financial Reports

X.C.4. Budget Amendments

X.C.4.a. General Operating Amendments

X.C.4.b. Federal Grants and Self-Funded Programs

XI. Chief of Staff - Dr. Nakia Towns Edwards

XI.A. Board Policies - First Reading

XII. Administrative Business Matters

XII.A. Chief of Staff - Dr. Nakia Towns Edwards

XII.A.1. Board Policies First and Final Reading

XII.A.1.a. **Board Policy 4.304 – High School Athletics. To establish guidelines for Interscholastic Athletics, Coaches and Student Athletes

XII.A.1.b. **Board Policy 4.501 – School Volunteers. The updates are to clarify the guidelines for In-School Volunteers and Volunteer Service Groups.

XII.A.1.c. **Board Policy 1.501 – Visitors to the Schools. The updates reflect the use of a visitor management system and guidance on parents/guardians who are registered sex offenders.

XII.A.1.d. **Board Policy 1.800 – School Calendar. Updated to reflect use of stockpile days and timeline to produce calendars at least one full calendar year in advance.

XII.A.1.e. **Board Policy 1.803 – Tobacco-Free Schools. Updated to change name to Smoke and Tobacco-Free schools and reflect state statute requirements for entire campus to be smoke- and tobacco-free.

XII.A.2. Board Policies - Second Reading

XII.A.2.a. **Board Policy 4.601 – Grading System. Updates policy to reflect percentage of TCAP in student grades for both 3-8 and high school at 15%. Sets district requirements for raw score returns to include TCAP results in student grades. (Public Chapter 817 – Permits districts to set percentage up to 25%.)

XII.A.2.b. **Board Policy 5.114 – Personnel Records. Updates policy to limit reference checks to knowledgeable, approved employees.

XII.A.2.c. **Board Policy 6.309 – Zero Tolerance Offenses (Public Chapter 958 – Updates and clarifies language on assault towards any staff member.)

XII.B. Chief Financial Officer - Christie Jordan

XII.B.1. **Award Acceptance and Memorandum of Understanding from EPB

XIII. Board Matters

XIII.A. **Adoption of Future Ready 2023 - Dr. Bryan Johnson, Superintendent

XIV. Information Only

XIV.A. Legal Services Report

XV. Events/Announcements