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November 12, 2019 at 4:00 PM - Board of Education Retreat

Agenda
I. CALL TO ORDER
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Procedural Item
Rationale:  In attendance:  Chair Butch Campbell, Vice Chair David Settles, Wes Ballard, Amanda Moore, Roseann Barton, David LaRoche, and Becky Goff (arrived at 6:00)

Staff:  Dr. Linda Gilbert, Gary Anderson, Ralph Ringstaff, Sheri Arnette, Greg Lyles, Lisa Trail, Joe Marlin, Raeshon Torres, Cherrye Robertson, Tamara Cosby, Lea Bartch, Tammy Garrett, Kristina Maddux, Heather Knox, Scott Campbell, Angela Fairchild, Blake Woodlee, Maria Johnson, and Amy Jackson.

Assistant City Attorney Elizabeth Taylor and City Liaison Bill Shacklett
 
I.A. Pledge of Allegiance
Agenda Item Type:  Procedural Item
I.B. Moment of Silence
Agenda Item Type:  Procedural Item
II. APPROVAL OF AGENDA
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Action Item
Rationale:  Dr. Gilbert asked if Kristina Maddux could be moved to top of the
agenda because she had to leave the meeting early, and she was prepared
to present the Discovery School entrance process with the Board.
 
III. COMMUNICATIONS
Speaker(s):  Mrs. Lisa Trail
Agenda Item Type:  Information Item
Rationale:  American Education Week

Inclement Weather/School Closing Procedure

Overall Creek has been asked to present at the STEM Designated School Leadership Convening on November 21 at Embassy Suites.  Mr. Don Bartch
and some of his teachers/coaches will conduct a round table discussion at this conference on Systems to Support STEM.

Murfreesboro City Schools would like to thank Pastors Chris & Joy Warren,
First Cumberland Presbyterian Church, and the home school support group
for their continuous donations to the Backpack Food Program.

Murfreesboro City Schools would also like to thank Dr. Bill Kraus for his
generous donation to our outreach initiatives at the Oakland Court Family
Resource Center.

Mitchell Neilson Schools would like to thank Parks Realty for donating 38
pumpkins for their annual Pumpkin Decorating Contest and for the generous
check to the school.

Congratulations to Kristy Mall for the publication of an article that she wrote about parenting twice exceptional (gifted and learning disabled) students in the December issue of Parenting for High Potential magazine.  This magazine is printed quarterly by the National Association for Gifted Children
and is distributed internationally.
IV. CONSENT ITEMS
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Consent Agenda
IV.A. Approval of 10-22 Board Minutes
Agenda Item Type:  Consent Item
IV.B. Approval of School Fees
Agenda Item Type:  Consent Item
Attachments: (1)
IV.C. Minor Changes to Board Policies
Agenda Item Type:  Consent Item
IV.C.i. Approval of Board Policy 4.201 Basic Instructional Program
Agenda Item Type:  Action Item
Attachments: (1)
IV.C.ii. Approval of Board Policy 4.207 Limited English Proficiency
Agenda Item Type:  Action Item
Attachments: (1)
IV.C.iii. Approval of Board Policy 4.406 Use of Internet
Agenda Item Type:  Action Item
Attachments: (1)
IV.C.iv. Approval of Board Policy 4.407 School and School System Websites
Agenda Item Type:  Action Item
Attachments: (1)
IV.C.v. Approval of Board Policy 4.502 Parent Involvement
Agenda Item Type:  Action Item
Attachments: (1)
IV.C.vi. Approval of Board Policy 4.603 Promotion and Retention
Agenda Item Type:  Action Item
Rationale:  Mr. Ballard asked the process of retaining students.  Sheri Arnette explained that process to the Board.  Mr. Ballard also asked how many students were retained last year.  Dr. Gilbert will get that information to Mr. Ballard.
Attachments: (1)
IV.C.vii. Approval to Change Board Policy PER 32-Drug Free Workplace
to new TSBA number 5.403
 
Agenda Item Type:  Consent Item
Attachments: (1)
V. ACTION ITEMS
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Action Item
V.A. Substitute Pay Proposal
Speaker(s):  Mr. Ralph Ringstaff
Agenda Item Type:  Action Item
Attachments: (1)
V.B. FY20 GP Budget Amendment and Resolution
Speaker(s):  Mr. Gary Anderson
Agenda Item Type:  Information Item
Rationale:  Mr. Anderson informed the Board that the city has agreed to pay 1.3 million dollars for the computers that we are needing.  Mr. Anderson thanked Mr. Bill Shacklett for spearheading this. Mr. Settles asked what our plan is for 2022 with computers. Mr. Anderson said that we are phasing in so that we can begin rotating computers.
V.C. Dr. Linda Gilbert's Evaluation Document
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Action Item
Discussion:  Dr. Gilbert presented the evaluation document that was used for
her evaluation last year.  She asked if the Board wanted to change
anything on the document. 
She explained the percentages that each section would count. 
She also gave the Board the timeline of the evaluation and explained that
TSBA handles the entire process.

Mr. Ballard suggested a change for next year's evaluation.  He
would like to see measurables of certain items added to the evaluation.
Dr. Gilbert will talk with TSBA or other Directors about that.

Ms. Barton asked about teachers evaluating the Director and Dr. Gilbert
said that she would check with other systems, but didn't feel that any
other systems do that. Dr. Gilbert feels that if she is directly responsible
for teachers, it will change the relationship.

Dr. Gilbert also explained that teachers do a teacher survey, and
it has questions about climate, etc.
Attachments: (1)
V.D. Approval of Special Question Committee for Collaborative Conferencing
Speaker(s):  Mr. Ralph Ringstaff
Agenda Item Type:  Action Item
Attachments: (2)
VI. REPORTS AND INFORMATION
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Information Item
VI.A. Internet Safety
Speaker(s):  Scott Campbell
Agenda Item Type:  Information Item
Discussion:  Scott Campbell and Blake Woodlee presented information on internet
safety to the Board.
Attachments: (2)
VI.B. Update on 5-Year Plan
Speaker(s):  Dr. Linda Gilbert
Agenda Item Type:  Information Item
Discussion:  Lea Bartch presented information to the Board regarding screening for
giftedness in schools.

Sheri Arnette handed out information compiled by Caresa Dodson and
Jess Grayum that explained the process of identifying dyslexic students.

Dr. Gilbert explained that there are two surveys that are done annually.
One is a climate survey and one is a state survey.  Roseann Barton
asked how the results of those are used to evaluate administrators
and Dr. Gilbert said not a lot because she is usually already aware
of the situation.

Maria Johnson and Joe Marlin explained the different tiers of behavior
to the Board. 

Tammy Garrett spoke about the benefits of BEST classrooms

Ralph Ringstaff talked about recruitment and the teacher shortage.

Mr. Campbell asked about a retirement incentive and asked
Mr. Ringstaff to think about that.
Attachments: (1)
VI.C. Board Self-Assessment Discussion
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Information Item
Attachments: (1)
VI.D. Board of Distinction
Speaker(s):  Dr. Linda Gilbert
Agenda Item Type:  Information Item
Discussion:  Dr. Gilbert told the Board that they will be eligible to achieve
Board of Distinction Status again September 2020. A checklist
of items to complete was attached.

Board members also discussed ways to achieve different
levels of boardsmanship.
Attachments: (1)
VI.E. Upcoming Legislative Session
Speaker(s):  Dr. Linda Gilbert
Agenda Item Type:  Information Item
Discussion:  Dr. Gilbert briefly discussed points that would be coming up in the
next legislative sessions:
Nurses, Pre-K and Kindergarten, Accountability, Home School,
and Charter Schools
VI.F. Personnel Report
Speaker(s):  Mr. Ralph Ringstaff
Agenda Item Type:  Information Item
Attachments: (1)
VI.G. Enrollment (PTR) Report
Speaker(s):  Mr. Gary Anderson
Agenda Item Type:  Information Item
Attachments: (1)
VI.H. Budget Timeline
Speaker(s):  Mr. Gary Anderson
Agenda Item Type:  Information Item
Attachments: (1)
VII. OTHER BUSINESS
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Information Item
VIII. ADJOURNMENT
Speaker(s):  Chair Butch Campbell
Agenda Item Type:  Action Item
Discussion:  The meeting adjourned at 7:57 p.m.
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