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January 4, 2022 at 6:00 PM - Regular Board Meeting

1.1. Welcome
1.2. Roll Call
1.3. Pledge of Allegiance and Artwork - Marvin Wright Elementary School
1.4. Moment of Silence
3.1. Dr. Ryan Jackson, Mt. Pleasant High School principal - MCPS Teacher of the Year
3.2. Maury Smiles Award
Speaker(s):  Michael Hickman
6.1. Minutes
Attachments: (1)
6.2. School Trips
  1. Trip #2977     Whitthorne Middle School Band     Pigeon Forge, TN     May 13-15, 2022
  2. Trip #2978     Whitthorne Middle School 7th & 8th Grade Honors Trip     Eureka, MO     April 30, 2022 - May 1, 2022
  3. Trip #2981     Mt. Pleasant High School Cheer     Orlando, FL     February 9-14, 2022
  4. Trip #2982     Spring Hill High School FFA     Cookeville, TN     January 12-15, 2022
6.3. Use of Facilities
Attachments: (1)
6.4. BA 11065  Tech Fees 
Speaker(s):  Doug Lukonen
Rationale:  Budget Amendment to move tech fees for equipment replacements.
Attachments: (1)
6.5. BA 11066  Athletic Donations
Speaker(s):  Doug Lukonen
Rationale:  To account for 3rd party donations received at the district level for Woodard Elementary and Whitthorne Middle School Athletics.
Attachments: (1)
6.6. BA 11068  FY22 Learning Camps Transportation
Speaker(s):  Doug Lukonen
Rationale:  BA to account for FY22 Learning Camps Transportation Expenditures. This is a redo for BA#11034.

BA#11034 was approved with wrong revenue code. This BA has the correct revenue code..
Attachments: (1)
6.7. BA 11069  Diabetes Grant - Redo
Speaker(s):  Doug Lukonen
Rationale:  To record Project Diabetes Grant for FY 2021-2022. This is a redo for BA#11016.

BA#11016 had the wrong revenue, this budget amendment has the correct revenue code.
Attachments: (1)
6.8. BA 11070  Stan McNabb Donation
Speaker(s):  Doug Lukonen
Rationale:  Donation from Stan McNabb of Columbia for the Teacher of the Year Banquet.
This will be used to buy supplies and decorations for the banquet.
Attachments: (1)
6.9. BA 11071  School Capital-Architectural Services
Speaker(s):  Doug Lukonen
Rationale:  Budget Amendment for architectural services for educational capital projects from the most recent borrowing.
Attachments: (1)
6.10. BA 11072  Revised Budgets for Title ID LEA and Title IV 
Speaker(s):  Doug Lukonen
Rationale:  The revision for Title ID LEA is to increase funds for longevity pay and decrease the salary account for the transition specialist at the Middle TN Juvenile Detention Center, who is paid from the Title ID LEA  grant.

The revision for Title IV is to decrease funds from 72130-189 for teacher stipends to provide well-rounded activities for students after school to 72130-399 for contracted specialists to provide instruction to band students after school.
Attachments: (1)
6.11. BA 11073  CCTE Insurance Recovery
Speaker(s):  Doug Lukonen
Rationale:  Insurance recovery -reimbursement to CCTE from Safeware - broken Chromebook at Mt.Pleasant High School- Funds returned to equipment line for replacements. 
Attachments: (1)
6.12. BA 11074 21st Century 2019 Cohort
Speaker(s):  Doug Lukonen
Attachments: (1)
6.13. BA 11075 for ESSER 2.0 
Speaker(s):  Doug Lukonen
Attachments: (1)
6.14. Bid 22-036 Band Instruments
Speaker(s):  Jeff Richey
Rationale:  I request approving bid 22 - 036 from Federal Programs to purchase band instruments from Amro Music Store, Inc. at a total cost of $300,00.00.  The bid tabsheet for the vendors who
submitted a bid and the bid sheet summary for Amro Music Store, Inc. are attached.
Vendor:  Amro Music Store
Cost:  $300,000.00
Funding Source:  
FY 2022 ESSER 2.0 funds in account
142 935 71100 722

Attachments: (1)
6.15. Bid 22-037 Dell Laptops for CTE
Speaker(s):  Dr. Lori Brown/Renee Palakovic
Rationale:  I request approving bid 22 - 037 from Federal Programs to purchase 156 Dell Latitude 3310 laptops, per the attached Dell quote #3000106639974.1 for a cost of $165,516.00 from ESSER 2.0 using Wilson County Dell Contract Code # 51AHO these laptops are being purchased the Career and Technical Education business programs at Culleoka, Hampshire, Mt. Pleasant High, Santa Fe, and Spring Hill High. 
Vendor:  Dell Computer
Cost:  $165,516.00

Funding Source: 
FY 2022 ESSER 2.0 Grant funds 142 935 71300 730.

Attachments: (1)
6.16. Bid 22-038 Lipscomb University Tuition for Teacher Candidates 
Speaker(s):  Scott Gaines/Dr. Breckon Pennell
Rationale:  I request approving bid 22 - 038 from Federal Programs to provide payment of tuition for up to 15 candidates to obtain endorsement for grades 6 - 8 ELA or grades 6 - 8 Math at a total cost of $49,364.00, per the attached estimate from Lipscomb University.

Vendor:  Lipscomb University

Cost:  Total Cost $49,364.00

$42,930.00 for two courses during the Spring 2022 semester (6 credit hours per person at; $477 per credit hour for 15 candidates) for the Literacy Foundations course, ELA or Math Methods course, and 25 hours of field experience in middle grade classrooms; $3,000.00 for books for two courses and $3,434.00 for 8% indirect cost for administrative fees, scheduling, invoicing, etc.

Funding Source:  
FY 2022 ESSER 3.0 funds in account 142 936 72210 399.

Attachments: (1)
6.17. Request to continue Elevate K12 Services
Speaker(s):  Scott Gaines
Rationale:  Elevate K12 is providing area content to teachers for classes where we do not have applicants.
Attachments: (1)
6.18. Request to increase starting pay for classroom coordinators
6.19. Update Policy Zero Tolerance Offenses 
Speaker(s):  Jennifer Garrard
Rationale:  There have been legal changes and changes to Policy 6.300. This update updates the law and conforms to new Policy 6.300.

This is based on the model TSBA policy and has been reviewed. 

Staff recommends this update. 
Attachments: (4)
6.20. HR Software Purchase under $15,000.00
Speaker(s):  Jennifer Garrard
Rationale:  HR has looked into various software for hiring(talent) as well as onboard/offboarding. 

After much consideration, HR has chosen to go with My Benefits Channel/5 Points.

Please see the attached memo for further information. 
7.1. Finance
7.1.1. BA 11067 Art Funds Allocation 
Speaker(s):  Doug Lukonen
Rationale:  The budget amendment was changed at the work session to pull funds from another line versus fund balance. 
Attachments: (1)
7.2. Instruction
7.2.1. Instructional Low Bids/Purchases Over $25,000.00
7.2.2. School Calendar- Adjust SY 22-23 Calendar. Update SY 23-24, 24-25 Calendars
Speaker(s):  Scott Gaines
Rationale:  No later than the end of the school year, the Board will adopt, upon the recommendation of the superintendent of schools, an official school calendar for the succeeding school year. Board Policy 1.800
Attachments: (2)
7.3. Adding Cox Middle School to current contract with Elevate
Speaker(s):  Scott Gaines
Rationale:  Approval is requested to add to the current contract with Elevate K-12 to provide live streaming instruction for students at Cox Middle School.
We will use a cooperative purchase agreement to purchase these services. The additional amount is $34,000.00. The funds for this purchase are available in 141-71100-399.

Rationale: This service will allow us to fill current vacancies at Cox Middle School with qualified content teachers who will deliver live-streamed instruction.

Cost:  $34,000.00
Vendor:  Elevate
Funding Source:  141-71100-399
Attachments: (1)
7.4. Operations
7.4.1. Zoning & Facilities Five Year Plan Recommendation
Speaker(s):  Eric Perryman
Attachments: (3)
7.4.2. Operations Low Bids/Purchases Over $25,000.00
7.5. Policy 
7.5.1. Vaccine Policy Update
Speaker(s):  Jennifer Garrard/Jake Wolaver
8.1. Appeal
Speaker(s):  Attorney Jake Wolaver
9. FYI
9.1. Attorney Billing
9.2. Superintendent Personnel Report
Attachments: (1)
9.3. Executive Committee
  1. Approved request for school trip: Trip #3007     Columbia Central High School Band     Murfreesboro, TN     January 6-9, 2022
  2. Approved request for school trip: Trip #3009     Whitthorne Middle School Band     Murfreesboro, TN     January 6-8, 2022
  3. Approved request for school trip: Trip #3010     Spring Hill High School Skills USA     Franklin, TN     January 21-22, 2022
  4. Approved request for Grace Fellowship Church to use the theater, multipurpose room, and library at Spring Hill Middle School on Sundays beginning January 2, 2022 until June 26, 2022 from 9:00 am until 1:00 pm for church services with all use of facility fees to be applied.
  5. Approved request for Columbia Marathon Basketball to use the main gym at Columbia Central High School on Saturdays from 12:00 pm until 3:00 pm and Sundays from 3:00 pm until 6:30 pm beginning December 11, 2021 until January 16, 2022 for basketball skills training with all use of facility fees to be waived.
9.4. Instructional Travel
9.5. Operational Travel
9.6. Grants
9.7. Donations
9.8. Monthly Financials for November 2021
Speaker(s):  Doug Lukonen
Attachments: (7)
9.9. Operations Update
Speaker(s):  Eric Perryman
Attachments: (1)
9.10. Capital Projects Reports
Attachments: (3)
9.11. Trane Report
Attachments: (2)
January 17, 2022 MLK Day, No School, Central Office Closed
January 18, 2022 Board Work Session, HOP 6 pm
January 23-29, 2022 School Board Appreciation Week

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