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August 9, 2018 at 5:00 PM - August Board Meeting

Call to Order
Citizen's Forum

Mr. Eric Stephens, Mr. Taz Smith, Mrs. Karla Klingenberg, and Ms. Suzanne Dunlap addressed the board regarding their concerns toward middle school soccer.

Each citizen supported the program and asked the board to not remove the program from the district and to please consider the possibility of combining the school teams, one boy's and one girl's.

Adopt & Approve the Consent Agenda

Board Attorney, Mr. Robert Whitfield, ask that an amendment be made regarding the March board minutes stating that he was present for the meeting.

*Request noted and accepted.

Director's Personnel Report
Board Minutes
Nurse's Report
Budget Amendments
General Purpose Monthly Financial Report
Special Education Contract
TCAT Contract
Adopt & Approve the Main Agenda
Introduction of Student Representative
Speaker(s):  Dr. Brian Norton/ Ms. Natalie Clark

Dr. Brian Norton introduced the new Student Representative, Ms. Natalie Clark, to the Board. He asked Ms. Clark to please introduce herself.

Ms. Clark stated that she was currently a Senior at Henry County High School and she serves as a Student Ambassador along with being the Student Class Secretary for the 2018-2019 graduating class. She is an active member of the H.C.H.S. Speech & Debate Team and plans to attend Lipscomb University and major in law.

She thanked the Board for the opportunity and stated that she looks forward to working with each of them in the future.


Annual Bullying Report
Speaker(s):  Dr. Susan Burton

Status of Middle School Soccer
Speaker(s):  Dr. Brian Norton

Dr. Norton informed the board that the decision to eliminate Middle School Soccer for the upcoming school year had nothing to do with finances. Dr. Norton stated that original conversation took place at the end of the 2016-2017 year but decided to allow another year with the expectations that the program would grow. It was determined that most schools were rarely playing 11 on 11.

Dr. Norton stated that combining the three middle school teams was also discussed. The issue was more towards the reality of having to travel longer to play and that was an issue that several middle school principal's were concerned about. Again, Dr. Norton reiterated that is was not a financial decision and the district is not anti-soccer.

The board discussed the topic further and board member, Mr. Rod Frey suggested that we allow these children the opportunity to play and that they compete in another district ( same as Inman Middle School). 

Mr. Frey made a motion to have a combined county team at the Middle School level. The boy's would start this Spring and the girl's would start next Fall. He stated that we at least try it for a couple of seasons and he offered to purchase the new uniforms at his own expense.

Dr. Norton stated that if the board agrees to allow for travel, we are completely behind trying to make a soccer team work. Middle School Athletic Director, Mr. Mike Bell, and myself will proceed with having boys soccer at the Middle School level this Spring.

*The Board approved Mr. Frey's motion.

Facilities Update
Speaker(s):  Mr. John Akers

Mr. John Akers, Maintenance Supervisor, provided the board with a Facilities & Grounds update.

Mr. Akers stated that the concrete pad at the maintenance building is complete. The steel is ready to go up as long as the weather cooperates.

Demo at the front entrance of HCHS is scheduled for Friday and front office demo will begin next week.

The gym HVAC is about 80% complete and electrical is 99% done. The wood floor contractor is set to begin August 20th.

The visitors bleachers are being constructed and should be finished soon and the Spring's Sports building will bid in a couple of weeks.


*Policy: 3.400- Student Transportation Management (Second Reading)
Speaker(s):  Dr. Brian Norton

Additional changes were approved by the board regarding Policy 3.400- Student Transportation Management. Changes include; current complaint process, record keeping, and emergency evacuation drills.


Policy 3.420- Special Use of School Vehicles (First Reading)
Speaker(s):  Dr. Brian Norton

Additions or revisions to the current policy consist of:

The Director of Schools shall recommend for board approval a list of vehicles to be assigned to positions requiring full-time use. Such use shall be restricted to commuting to and from job-related sites and must comply with IRS requirements, including implications for reporting taxable income.

Employees assigned full-time use of vehicles shall be on call twenty-four (24) hours a day to perform services required by their job responsibilities. Other than commuting to and from work and completing job responsibilities, personal use of these vehicles is prohibited. 

Policy 6.200- Attendance (First Reading)
Speaker(s):  Dr. Brian Norton

Additions and/or revisions consist of:


35      If it appears that, within three days after receipt of a notice of five (5) unexcused absences, any child,

          parent, guardian, or other person in parental relation has failed to comply with the terms of the notice, then

          the director of schools or the attendance supervisor shall request a conference between school officials and

          the parent to discuss the absences and to trigger the first tier of the progressive truancy interventions.



         First Day of School

         Parent/Guardian will be sent a written copy of the Attendance Policy and the Progressive Truancy

         Intervention Plan

          3-Day Letter

         Parent/Guardian will be sent a letter when the student reaches 3 unexcused days within the school

         year with reminders of the attendance policy and the Progressive Truancy Intervention Plan.

 Tier I Intervention

         Violation: 5 unexcused absences


? Conference with the student and the parent/guardian.

? An Attendance Contract to be signed by the student, the student’s parent/guardian, and an

attendance officer or designee.

? Contract will be reviewed with parent/guardian and an attendance officer 30 days after the

contract is signed. If the student has accumulated additional unexcused absences, the case

moves to Tier II Intervention. If the student has accumulated no additional unexcused absences,

the case will be set for further review or dismissal.

? For students with disabilities, an IEP/504 team review should determine if the absences are

related to the student’s disability.


Tier II Intervention

Violation: Further unexcused days after the initial contract is signed.


? A school employee designated by the attendance supervisor will conduct an individualized

assessment of the reasons the student has been absent from school.

? Referrals may be made for school-based or community-based services.

? Conference with the student and the parent/guardian.

? Must still follow attendance conditions set in the original contract.


Tier III Intervention

Violation: Further unexcused days after Tier II Intervention agreement.


? Referral to the school’s Student Attendance Board

? The school’s Student Attendance Board will determine if further interventions are needed.

? The school’s Student Attendance Board may recommend a referral to juvenile court.


*Omitting lines 36-49 on previous policy

Director's Report
Speaker(s):  Dr. Brian Norton

Dr. Norton shared data with the board from the Tennessee Higher Education Commission regarding student statistics. Henry County High School saw its college going rate increase from 57.2% in the 2014-2015 school year to 64.0% in the 2016-2017 year. Dr. Norton stated that statewide in 2016-2017 the college going rate for high school seniors was under that percentage at 63.4%.

The data also showed that the average ACT score at HCHS was 20.8 and for the state it was 20.1; graduation rate for HCHS was 92.2% and statewide  it was 89.1%. Cohort dropout rate at HCHS was 3.6% and statewide it was 5.5%. Henry County High School is also above state averages in percent of students filing out FASFA and TN Promise applications.

The report concluded with Henry County Board of Education having 500 employees, second highest in the county behind Henry County Medical Center.

Dr. Norton stated that enrollment is around the 2900 mark as it was last year. He also discussed some potential goals moving forward from the feedback he was provided from the Director's evaluation. Also, the current contracted company that cleans the schools has been put on notice to make sure they are meeting the needs to cleanliness in all buildings this year. 

Ms. Betsy Allison has been nominated as Supervisor of the Year and will be competing with other nominee's throughout the state and we wish her the best of luck in that process.

Dr. Norton reminded the board members about the Fall District Meeting and confirmed location and time in which they will be meeting.

Dr. Norton reminded the board that election committees will be held at the September board meeting and another safety meeting will be decided at that time as well. The new safety apps "Stop It" and "Rapture" will launch throughout the district on August 20, 2018. 

In closing, Dr. Norton presented Board Chairman, Mr. Doug Braden with a gavel plaque for his dedication and service to the Henry County School System. 

Lastly, as Mr. Braden's last act as chairman, he appointed Ms. Jill Coker and Jim McCampbell to work on preparing a new contract for the director to come before the board in their January meeting.

Meeting adjourned-6:17 PM

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