October 1, 2026 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Fall break will take place from October 5th to October 16th.

III.B. Director's Personnel Report

IV. Approval of Minutes

V. Public Comment

VI. Student Advisory Committee - Upperman High School

VII. Approval of Consent Agenda

VII.A. Payments/Purchases

VII.A.1. Approval to purchase Finish Lynx Broze timing system package from TRXC Timing LLC for $15,000.00 from the Track Equipment account 619.100 at Cookeville High School.

VII.A.2. Approval for Putnam County School District for the purchase of:
Ripple Effects from Destination Knowledge per BuyBoard Contract #748-24 and quote #20260819-101724611 in the amount of $24,950.00 per contract to be paid from 142-71100-330-401.

VII.A.3. Approval to purchase classroom furniture for the 4th grade at Sycamore Elementary School from Ernie Morris (TIPS #260301) in the amount of $21,620.84 to be paid from 141-71100-722-02117.

VII.A.4. Approval for payment to Moore, Rader and York, P.C. - Cookeville, Tennessee for legal services through August 1, 2026, in the amount of $20,367.14 to be paid fro, 141-72310-331, Legal Services. (General Purpose Schools)

VII.A.5. Approval to pay Copeland DRP, LLC, in the amount of $176,630.00 for the Early Learning Academy parking lot project to be paid from the Putnam County Bond Issue.

VII.A.6. Approval to pay Stone Service Corporation in the amount of $10,666.51 for pay application #5 (FINAL) related to the Baxter Primary School HVAC Upgrades project to be paid from 141-76100-599-02528.

VII.A.7. Approval of the purchase of an Amatrol Bradley Portable Programmable Logic Controller Troubleshooting Learning System for the Industrial Maintenance classes at Cookeville High School from vendor Technical Training Aids - Covington, KY, in the amount of $14,638.00o to be paid by Perkins grant funds.

VII.A.8. Approval to purchase additional security cameras to increase coverage at the Early Learning Academy campus, per quote 15824 from Pioneer Communications, Cookeville, TN, in the amount of $14,107.71, to be paid from 141-E-76100-599-000-02530-000.

VII.A.9. Approval to purchase a replacement projector with long throw lens, for the CHS Auditorium from Howard Technology Solutions, per quote #1686057, priced on the TIPS contract #230105, in the amount of $15,089.00, to be paid from 141-72310-599.

VII.A.10. Approval to pay Larseener, LLC, in the amount of $19,932.72 for pay application #7 (FINAL) related to the Cookeville High School Softball Hitting Facility project to be paid from the Putnam County Capital Project Fund.

VII.B. Bids/Quotes/Sealed Bids/RFPs

VII.C. Budget Amendments/Line Item Transfers

VII.C.1. SPED - To budget carryover funds for the School to Work Grant for July, August, September 2026

VII.C.2. Finance - Budget for Grow Your Own funding

VII.C.3. Finance - to budget for the TN Tutoring Grant

VII.C.4. SPED - To allocate State Special Education Preschool Grant awarded to Putnam County for the 2026-2027 school year

VII.C.5. Finance - To amend SIF (School Improvement Fund) budget to account for online subscription purchases

VII.C.6. SPED - To reallocate funds to pay for online programs for the special education department for the 2026-2027 school year

VII.C.7. CTE ISM - To move money to pay for Chromebooks at Cookeville High School. To move money to pay for chromebooks at Upperman High School. To move money to pay for greenhouse, SBE, and Paxton Patterson consumable supplies at Avery Trace Middle School

VII.D. Approval of Out-of-County and Overnight Trip Reports

VII.E. Approval of Grant Report

VII.F. Other

VII.F.1. Approval to renew the subscription from Navigate 360, LLC, in the amount of $24,581.07 from the funding code 141-72110-330. Navigate is used for student and document accountability during emergency situations and drills.

VII.F.2. Approval to enter into an agreement with Accelerate Education Inc., Anthem, Arizona, for online school at-home curriculum for the 2026-2027 school year to be paid from Future Ready 141-71100-330-000-01501.

VII.F.3. Approval to enter into an agreement with Cookeville Heating and Cooling Services, Cookeville, TN, to replace a gym rooftop unit (1 of 2) at Monterey High School for the amount of $38,655.00 to be paid from 141-72620-399.

VII.F.4. Approval of the student teacher/intern partnership agreement between Vanderbilt University and the Putnam County School System effective 10/1/26 - 9/30/27 with the option to request renewal for an additional three years.

VII.F.5. Approval of the student teacher/intern partnership agreement between Vanderbilt University and the Putnam County School System effective 10/1/26 - 9/30/27 with the option to request renewal for an additional 3 years.

VII.F.6. Approval of an EPP Partnership Agreement between Middle Tennessee State University and the Putnam County School System effective 8-1-26 to 7-31-27 with the option to request renewal for an additional two years.

VII.F.7. Approval of a renewal (Year #5) of the Student Teaching Affiliation Agreement between Roane State Community College and the Putnam County School System, effective September 1, 2026, through August 31, 2027.

VII.F.8. Approval of the Dual Services Memorandum of Agreement for Employee Services between Volunteer State Community College and Putnam County Schools for the 2026-2027 school year.

VII.F.9. Approval of a $20 monthly stipend for cell usage for Emilee Rector, School Age and Employee Child Care Field Manager effective October 1, 2026, through June 30, 2027, per Policy 3.3001, Use of Cellular Phones, as submitted. To be paid from 146-73300-199-01800.

VII.F.10. Approval of the Quarterly Reports for quarter ending 6/30/36 for the following funds:

141 General Purpose Schools
142 Federal Projects
143 Central Cafeteria
146 Extended School Program

VII.F.11. Approval of the request to sign into contract with Sullivan Walter Construction to build a post-frame barn structure, including materials and installation to be erected at Upperman High School from the bid which includes all site-prep work as well as materials and installation in the amount of $138,080.00 to be paid by ISM (Innovative School Models) grant funds.

VII.F.12. Approval of the renewal of the Services Agreement between the Putnam County Board of Education and the Tennessee School Boards Association (TSBA)

VII.F.13. Approval to enter into an agreement with Advantage Filter MFG, Gallatin, TN, for systemwide air filters in the amount of $26,003.75 to be paid for from 141-72620-499.

VII.F.14. Approval to enter into a contract from July 15, 2026, to July 30, 2027, with PowerSchool Group, LLC, for PowerSchool Analytics with MTSS to be purchased from the TIPS cooperative purchasing contract in the amount of $58,598.94 to be paid from 141-72210-330-02103.

VIII. Policy

VIII.A. Approval of Policy 6.204, Attendance of Non-Resident Students on second reading.

IX. School Spotlight - Prescott South Middle School

X. Discussion/Presentation

X.A. Building Projects

X.A.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

X.A.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Project Action Items

X.A.1.a.1. Approval to pay Energy Systems Group in the amount of $13,270.71 and First National Bank of Tennessee (retainage) in the amount of $698.47 for pay application #21 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

XI. Adjournment