February 5, 2026 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. I Make A Difference

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular January Board Meeting - January 8, 2026, @ 5:00 PM

V. Public Comment

VI. Student Advisory Committee

VII. Approval of Consent Agenda

VII.A. Payments/Purchases

VII.A.1. Purchase of (244) ASUS Chromebooks CZ1104CM2A-YZ84 MEDIATEK KOMPANIO 11.6 8/64 GB from Danmark Technologies in the amount of $76,723.36 from Quote(s) 5255,5051to be paid from account number 142-71100-722-101 for the following school(s):

• Northeast Elementary School (20) ASUS Chromebooks $6,288.80

• Parkview Elementary School (6) ASUS Chromebooks $1,886.64

• Burks Elementary School (24) ASUS Chromebooks $7,546.56

• Cornerstone Elementary School (25) Chromebooks $7,861.00

• Prescott South Middle School (14) Chromebooks  $4,402.16

• Algood Middle School (42) Chromebooks  $13,206.48

• Jere Whitson Elementary School (25) Chromebooks $7,861.00

• Upperman Middle School (6) Chromebooks $1,886.64

• Prescott South Elementary School (22) Chromebooks $6,917.68

• Algood Elementary School (60) Chromebooks $18,866.40

VII.A.2. Purchase of (12) Viewsonic Touch Screen Boards from Danmark Technologies in the amount of $25,973.30 IFP7551 (wall-mounted) from Quotes 5254v2, 4859, and IFP-7551 (with cart) from Quote 5254v4 from account number 142-72210-790-101 for the following school(s): 

• Burks Elementary School (1) Viewsonic(s) with cart $2,255.00

• Sycamore Elementary School (1) wall-mounted Viewsonic(s) $1,875.00

• Prescott South Elementary School (6) Viewsonic(s) with cart $13,530.00

• Prescott South Middle School (1) wall-mounted Viewsonic(s) $1,874.99

• Algood Elementary School (3) wall-mounted Viewsonic(s) $6,438.31

VII.A.3. Purchase of (12) Apple Minis MD4A4ll/A from APPLE Inc. in the amount of $4,946.00 from Proposal 2112352191 from account number 142-72210-790-101 for the following school(s):

• Northeast Elementary (12) Mac Minis $4,946.00

VII.A.4. Approval to pay Stone Service Corporation in the amount of $2,850.00 and SouthEast Bank (retainage) in the amount of $150.00 for pay application #7 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam county Capital Project Fund.

VII.A.5. Approval of the purchase of fifteen Pro Max Slim Desktops for CHS DE Coding and Web Design classes from vendor Dell - Atlanta, GA, in the amount of $29,630.10 under the Dell Midwestern Higher  Education Compact (MHEC) Master Agreement (Contract Code C000000979569; Customer Agreement# MHEC-04152022; Deal ID 30223576) to be paid by Cookeville High School restricted fund 902.000-TCAT DE-PCSS Instructor. 

VII.A.6. Approval to purchase a burglar alarm/security system and installation for the Early Learning Academy, per quote #15629 from Pioneer Communications, Cookeville, TN, in the amount of: $13,328.18, to be paid from: 141-76100-799-000-02530-000.

VII.A.7. Permission for the Cookeville High School Band to purchase uniforms from Fruhauf Uniforms of Wichita Kansas from TIPPS purchasing cooperative for the amount of $105,869.65.

VII.B. Bids/Quotes/Sealed Bids/RFPs

VII.B.1. Permission to bid on system-wide air filters.

VII.B.2. Permission to issue a bid for protective window film countywide. 

VII.C. Budget Amendments/Line Item Transfers

VII.C.1. Extended School Program - Purchase of two way radios for School Age Care Program

VII.C.2. Finance - To amend incentive pay budget to account for actual payments

VII.D. Approval of Out-of-County and Overnight Trip Reports

VII.E. Approval of Grant Report

VII.F. Other

VII.F.1. Approval of the 2026-2027 Audit quote from Tamara Beckman, CPA, professional services rendered for twenty schools' activity and cafeteria funds year ending June 30, 2027, in the amount of $16,250.00 to be paid from 141-72310-305 and approval to authorize the Director of Schools to sign the audit contract.

VII.F.2. Approval of the Quarterly Reports for quarter ending 12/31/25 for the following funds:

• 141 General Purpose Schools
• 142 Federal Projects
• 143 Central Cafeteria 
• 146 Extended School Program

VII.F.3. Approval to renew the Upper Cumberland Commodity Buying Group (UCCBG) bid with the following vendors for school year 2026-2027:

• Gold Creek Foods
• International Food Solutions 
• JTM
• Nick's Famous Bar B Q
• The J.M. Smucker Co.
• Tyson

VII.F.4. Approval of the Comprehensive Literacy State Development (CLSD) Literacy Materials Implementation Support Grant, focused on strengthening adolescent literacy instruction in Grades 5-12. This approval authorizes contacting with a TNTP (The New Teacher Project) to provide ongoing implementation support, including direct and participation in statewide Acceleration for All convening for grades 5-12, in accordance with grant requirements.

VII.F.5. Permission to issue a request for proposals for athletic trainer services for High Schools. We are in the 5th and final year of our contract with Cookeville Regional Medical Center.

VII.F.6. Approval of the Student Teacher Partnership Agreement between the Tennessee Wesleyan University and the Putnam County School System effective 1/7/26.

VII.F.7. Approval of the data share agreement seeking approval to send student ACT data to Ellevation Education (for ELL's).

VII.F.8. Approval to enter into a new 3-year agreement (renewable annually) to purchase student and staff licenses of Google Workspace for Education Plus edition, from CDW-G/Amplified IT, Chicago, IL, from the Sourcewell Tech Catalog Contract #121923, in the amount of $62,974.80 for year 1 from Estimate # 0118448, to be paid annually from 141-71100-722-01607.

VII.F.9. Approval to renew Adobe software licensing annual subscription from Central Technologies, Inc., Knoxville, TN, in the amount of $19,244.00, per quote #030618, to be paid from multiple system-wide funding accounts.

VII.F.10. Approval to renew GetHelp/IT asset management bundled package subscription from Frontline Education, as priced on the OMNIA - Contract #R240306, in the amount of $15,000.00 to be paid from: 141-71100-722-01607.

VII.F.11. Approval to renew the PowerSchool Enrollment Express annual subscription (3/5/26 through 3/4/27) via attached quote # Q-195831-2, from PowerSchool Group, LLC in the amount of $22,651.95, to be paid from: 141-72110-399.

VII.F.12. Approval to release the full amount of retainage to Lakeland Electric in the amount of $30,465.00 plus all accrued interest related to the Cookeville High School Auditorium Lighting project.

VIII. Policy

IX. School Spotlight

X. Discussion/Presentation

X.A. Building Projects

X.A.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

X.A.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

X.A.1.a.1. Approval to pay Energy Systems Group in the amount of $472,131.24 and First National Bank of Tennessee (retainage) in the amount of $24,849.01 for pay application #14 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

X.A.2. Cookeville High School Independence House Update

XI. Adjournment