January 8, 2026 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. School Board Appreciation Week is from January 25-31 in Tennessee.

III.B. The next board work session will take place on January 31st from 8:30 a.m. to 3:30 p.m.

III.C. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular December Board Meeting - December 4, 2025, @ 5:00 PM

V. Public Comment

VI. Student Advisory Committee - Monterey High School

VII. Approval of Consent Agenda

VII.A. Payments/Purchases

VII.A.1. Purchase of (45) ASUS Chromebooks CZ1104CM2A-YZ84 MEDIATEK KOMPANIO 11.6 8/64 GB from Danmark Technologies in the amount of $14,149.80  to be paid from account number 142-71100-722-101 for the following school(s):

• Cane Creek Elementary School (15) ASUS Chromebooks $4,716.60
• Parkview Elementary School (6) ASUS Chromebooks $1,886.64
• Burks Elementary School (24) ASUS Chromebooks 

VII.A.2. Approval to pay the $5,000.00 option to the City of Cookeville for the 92.54 acres of land off of Highway 111 known as the Trinity Property. Note: the option is $5,000.00 per year for 5 years; this payment is year 4 of 5. The purchase price of the property for Putnam County, if executed, would be $2,783,418.00 plus accrued interest.

VII.A.3. Approval to pay Stone Services Corporation in the amount of $570.00 for pay application #10 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VII.A.4. Approval to pay Stone Service Corporation in the amount of $51,560.19 for pay application #3 related to the Baxter Primary School HVAC Upgrades project to be paid from 141-76100-599-02528.

VII.A.5. Approval to pay Lakeland Electric in the amount of $578,835.00 and First National Bank of Tennessee (retainage) in the amount of $30,465.00 for pay application #1 related to the Cookeville High School Auditorium Lighting project to be paid from the Putnam County Bond Issue.

VII.B. Bids/Quotes/Sealed Bids/RFPs

VII.B.1. Approval to accept the low bid for the CHS Softball facility from Larseneer to be paid with bond funds with deducts as recommended at the price of $417,397.00 with permission to negotiate deduct #9 for possible further cost reduction.

VII.C. Budget Amendments/Line Item Transfers

VII.C.1. Finance - To budget for incentive payment from TISA Outcome funding.

VII.C.2. Finance - Mid-year reallocate of budget based in estimated year-to-date expenditures

VII.C.3. CTE - To establish budget for ISM State of Tennessee CTE grant

VII.C.4. Human Resources - To budget for Employee Picnic grant received from Utrust

VII.C.5. SPED - To reallocate funds to purchase Teaching Strategies On Cloud online program for SE Pre-K classrooms

VII.D. Approval of Out-of-County and Overnight Trip Reports

VII.E. Approval of Grant Report

VII.F. Other

VII.F.1. Approval of the attached research request for Bridget Pugh, a doctoral student at Tennessee Technological University. This study investigates how resource availability, mentorship, and instructional supports influence recent declines in student participation in STEM competitions. Drawing on practitioner observations that students often require sustained supervision and scaffolding to complete independent research, the project will develop and evaluate an accessible, six-module online course designed to scaffold student research practices and reduce barriers to completing independent STEM projects.  

VII.F.2. Approval of the Mutual Support Understanding for Counseling Services — Yearly Memorandum of Understanding (MOU) for mutual temporary counseling support between Putnam County School District (PCSS) and Overton County School District (OCSD). 

VII.F.3. Approval to distribute funds received in the FY26 TISA Outcome payment as a $750 incentive payment to all Full Time employees and $375 to all Half Time employees who are actively employed as of January 5, 2026.

VII.F.4. Approval of the surety bond for Corby King in the amount of $100,000.00 for the term beginning January 22, 2026 and ending January 22, 2027.

VII.F.5. Approval to enter into an agreement with Cookeville Heating & Cooling, Cookeville, Tennessee for the replacement of the malfunctioning back flow preventers at Northeast Elementary School in the amount of $13,015.00 to be paid for from 141-72620-399.

VII.F.6. Approval of Change Order #1 to the Lakeland Electric CHS Auditorium Lighting project contract as a reduction in the amount of $63,300.00 for unused contingencies. 

VII.F.7. Approval of a Contract between Putnam County Schools and Maria Nicolas Gasper from January 2026 to January 2027 to provide translation services to students enrolled in Putnam County Schools at $25 per hour to be paid from account 141-71100-399-02103.

VII.F.8. Approval of a temporary construction and access easement to the Town of Monterey to construct a sidewalk alongside Crossville Street, per the attachment.

VIII. Policy

VIII.A. Addition of Policy 1.1021, Student Board Member, on first and final reading. 

VIII.B. Consider a new recommendation by TSBA of Policy 6.309, Zero Tolerance Offenses, on the first and final reading. 

VIII.C. Consider the update to Policy 6.402, Physical Examinations and Immunizations, on first and final reading.

IX. School Spotlight - Cane Creek Music Ensembles 

X. Discussion/Presentation

X.A. PEP Foundation Update

X.B. Building Projects

X.B.1. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy

X.B.1.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

X.B.1.a.1. Approval to pay Energy Systems Group in the amount of $354,086.15 and First National Bank of Tennessee (retainage) in the amount of $18,636.11 for pay application #13 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

X.B.2. Cookeville High School Independence House Update

XI. Adjournment