October 2, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Fall break will take place from October 6th to 17th.

III.B. Director's Personnel Report

IV. Approval of Minutes

IV.A. Minutes of the Regular September Board Meeting - September 4, 2025, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of a post-frame barn structure, including construction/installation to be erected at Upperman High School from vendor STM Contracting LLC - Summertown, TN, in the amount of $76,048.59 to be paid by CTE Innovative School Models grant funds.

VI.A.2. Approval to pay Stone Service Corporation in the amount of $68,020.72 for pay application #3 related to the Extended Learning Building HVAC Upgrades project to be paid from 141-76100-599-02528.

VI.A.3. Approval to pay Stone Service Corporation in the amount of $51,637.13 for pay application #7 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the  Putnam County Capital Projects Fund.

VI.A.4. Approval to pay Stone Service Corporation in the amount of $56,748.51 and SouthEast Bank (retainage) in the amount of $2,986.76 for pay application #6 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VI.A.5. Approval to purchase 16 additional classroom sets of furniture for the new PreK Early Learning Academy in the amount of $225,206.38 from Ernie Morris Enterprises, Inc. from account 141-76100-711-02530. Note: This purchase is through the TIPS cooperative purchasing network, contract 230301 

VI.A.6. Approval for Putnam County School District purchase of: Read 180 Consumables from HMH proposal 009436532 in the amount of $16,675.70 per sole source letter, to be paid from 142-71100-429-401.

VI.A.7. Purchase of (74) ASUS Chromebooks CZ1104CM2A-YZ84 MEDIATEK KOMPANIO 11.6 8/64 GB from Danmark Technologies in the amount of $22,703.20 to be paid from account number 142-71100-722-101 for the following school(s):

• Algood Elementary School (41) Chromebooks $12,578.80
• Avery Trace Middle School (33) Chromebooks $10,124.40

VI.A.8. Approval of the purchase of one security camera server to serve Algood Elementary and Algood Middle School from Security Integration of Lebanon. To be purchased off of the Bedford County bid for $34,050.00 to be paid from the Public School Security Grant.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Permission to re-bid the CHS Softball Building.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. SPED - To budget funds awarded to PCS for the State Special Education Preschool Grant for FY-26

VI.C.2. Student Services/Family Resources - Transferring funds from one line to another to allow purchases of items for PCSS families in need

VI.C.3. SPED - To budget funds to Putnam County for Transition School to Work Grant - October 1, 2025, to September 30, 2026

VI.C.4. FINANCE - To budget for 2025-26 Tennessee School Security Grant

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval to enter into an agreement with OMNI/TSACG Compliance Services for 403(b) and 457(b) third-party administrator (TPA) services to replace the prior agreement with Great American Plan Administrators. 

VI.F.2. Approval of an agreement between Putnam County School System and Tennessee Technological University regarding a VPK Funded PreK Classroom for the 2025-2026 school year.

VI.F.3. Approval of the student teacher/intern partnership agreement between Nashville State Community College and the Putnam County School System effective 10/1/25-9/30/26.

VI.F.4. Approval of the Educator Preparation Provider (EPP)/ Local Education Agency (LEA) State Recognized Partnership Agreement between the University of Tennessee Martin and the Putnam County School System effective 9/1/25 - 8/31/26.

VI.F.5. Approval of the Educator Preparation Provider (EPP) / Local Education Agency (LEA) State Recognized Partnership Agreement between TN Tech University and the Putnam County School System effective 9/01/25-8/31/26.

VI.F.6. Approval of the attached research request for Sucel Tejeda, a doctoral student at Capella University.

VI.F.7. Approval of Child Abuse Curriculum for PreK-4th Grades to fulfill Erin's Law which requires all public schools in Tennessee to implement a prevention-oriented child sexual abuse program.

VI.F.8. Permission for ECC Employees, Angela Billings and Chelsea Hamlet, to take part in Pathway to CDA program, which will provide Child Development Associate certification free of charge. The only requirement for the system will be to permit the state to observe the employees while working with students.

VI.F.9. Approval to use the TEC Student Data Privacy Alliance Services. TEC uses the 14-State, National Data Privacy Agreement (NDPA) from the Student Data Privacy Consortium Resource Registry (https://sdpc.a4l.org). The platform allows member school districts to create and house all student data privacy agreements (DPAs). This is a consortium that leverages national and state student data privacy agreements with education vendors used in our district and state. The access to use the platform and services is $550.00 per year to be paid from 141-72250-399.

VI.F.10. Approval of an agreement with the State of Tennessee to place an air monitoring station on the grounds of Cane Creek Elementary School.

VI.F.11. Approval for Avery Trace Middle School dance coach to receive a supplement comparable to other schools' dance coach supplements. 

VI.F.12. Approval for Prescott South Middle School PTO to cover a 30' x 100' area on the playground with artificial turf from Recreational Concepts. The installed purchase price of $20,000.00 is to be taken completely from PSMS PTO funds.

VI.F.13. Approval to enter into an agreement with Lean Frog Consulting Services to provide an assessment of Putnam County Board of Education's current compensation program for support positions in the amount of $16,250.00 to be paid from 141-72310-399.

VI.F.14. Approval of Change Order #1 with A1 Abatement, LLC, Baxter, TN to add the abatement of asbestos tile and mastic in the cafeteria at the Early Learning Center in the amount of $13,328.93 to be paid from 141-72620-399.

VI.F.15. Approval of Data Share Agreement between iReady, McGraw Hill and Putnam County Schools.

VII. Policy

VII.A. Addition to Advertising and Distribution of Materials Policy 1.806, as submitted. 

VIII. Discussion/Presentation

VIII.A. PEP Foundation Update

VIII.B. Building Projects

VIII.B.1. Avery Trace Middle School Softball Field Update

VIII.B.2. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

VIII.B.2.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

VIII.B.2.a.1. Approval to pay Energy Systems Group in the amount of $223,289.47 and First National Bank of Tennessee (retainage) in the amount of $11,752.08 for pay application #10 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

VIII.B.3. Park View School Update

VIII.B.3.a. Park View School Action Items

VIII.B.3.a.1. Approval of Change Order #1 with American Constructors, Inc., Brentwood, TN to deduct the remaining contingency funds in the amount of $258,706.68 on the new Park View Elementary School project which will reduce the final contract amount to $45,263,065.32.

VIII.B.3.a.2. Approval to pay Upland Design Group, Inc. - Crossville, Tennessee in the amount of $36,228.17 for architectural services for the Park View School project to be paid from 141-76100-304-02502. Note: Final payment.

VIII.B.3.a.3. Approval to pay American Constructors, Inc. in the amount of $29,930.78 for pay application #27 related to the Parkview School project to be paid from 141-76100-706-02504. Note: Final Payment

VIII.B.3.a.4. Approval of pay application #28 to release retainage in the amount of $73,803.31 plus all accrued interest to American Constructors related to the Parkview School project. Note: Final release of retainage

VIII.B.4. Cookeville High School Independence House Update

VIII.C. Enrollment Update

VIII.D. Putnam County School's "TISA Accountability Report" for the 2025-2026 school year.

VIII.E. Approval to purchase three (3) OpenGate walkthrough metal detectors and three (3) handheld metal detectors from Communications Technologies, Inc. through TIPS contract #220105, for the purchase price of $54,671.50, to be paid from the Public School Security Grant.

IX. Adjournment