June 26, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Director's Personnel Report

III.B. The first full day of school is August 4, 2025.

IV. Approval of Minutes

IV.A. Minutes of the Regular June Board Meeting - June 5, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of Dreambox Reading Plus for the 2025-2026 school year (reading plus intervention programs for students with disabilities) student licenses and training webinar package from Dreambox Learning - Bellevue, WA in the amount of $20,226.80 to be paid from 141-71200-429.

VI.A.2. Approval of the purchase of the Dreambox Learning Math Advanced for the 2025-2026 school year (personalized math intervention programs for students with disabilities) student licenses and training webinar package from Dreambox Learning - Bellevue, WA in the amount of $17,454.25 to be paid from 141-71200-429.

VI.A.3. Approval of a payment to IB, International Baccalaureate Organization NY, for 2025-2026 Annual School Fees for Cookeville High School in the amount of $12,790.00 to be paid from 141-72210-599-02103.

VI.A.4. Approval of payment to Frontline Technologies Group, LLC, Philadelphia, PA in the amount of $51,844.00 to be paid from:

• 141 72210 399 000 02103 000 $23,068.76
• 141 71100 399 000 02117 000 $9,275.24
• 141 72220 399 000 00000 000 $5,000.00
• 142 71300 399 805 00000 000 $1,500.00
• 142 72210 399 201 00000 000 $13,000.00

For use of the Professional Learning Management and Absence/Substitute Management program from July 1, 2025, to June 30, 2026.

VI.A.5. Approval to purchase 1 Pacifica Van from Chrysler Dodge Jeep RAM Fiat of Columbia in the amount of $41,484.25 from the TN statewide contract (#209) to be paid from 141-72710-729, Transportation Equipment.

VI.A.6. Approval of payment to KEV Group Inc, LB 2252 - PO Box 95000, Philadelphia, PA, for School Funds Online Software, accounting software and maintenance fees for twenty schools for the 2025-2026 school year in the amount of $13,912.93 to be paid from 141-E-72510-399.

VI.A.7. Approval to pay Stone Service Corporation in the amount of $176,486.25 and SouthEast Bank (retainage) in the amount of $9,288.75 for pay application #2 related to the Northeast Elementary HVAC Upgrades project to be paid from the Putnam County Capital Project Fund.

VI.A.8. Approval to pay AAR of North Carolina in the amount of $44,958.75 for pay application #1 related to the Extended Service Building Roof Replacement project to be paid from 141-76100-599-02528.

VI.A.9. Approval to pay Stone Service Corporation in the amount of $155,812.35 for pay application #3 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VI.A.10. Approval to pay Stone Service Corporation in the amount of $53,114.50 for pay application #2 related to the Sycamore Elementary School HVAC Upgrades project to be paid from the Putnam County Capital Projects Fund.

VI.A.11. Approval to pay Covington Flooring Company in the amount of $71,777.00 for pay application #1 related to the Burks Elementary School Gym Floor Refurbishing project to be paid from 141-72620-399. (TIPS Contract #23010401)

VI.A.12. Approval to pay Covington Flooring Company in the amount of $21,550.00 for pay application #1 related to the Capshaw Elementary School Gym Floor Refurbishing project to be paid from 141-72620-399. (TIPS Contract #23010401)

VI.A.13. Approval to pay Mid State Construction Company in the amount of $24,660.00 related to the demolition and clean-up of concrete locker bases at Cookeville High School to be paid from 141-72620-399.

VI.A.14. Approval to pay Transfinder Corporation (Routing Software) in the amount of $21,110.00 out of line item #141-72100-399, Other Contracted Services.

VI.A.15. Approval to pay Zonar (GPS Software) in the amount of $22,198.82 out of line item #141-72100-399, Other Contracted Services.

VI.A.16. Approval of payment to Skyward - Stevens Point, WI, in the amount of $78,482.00 to be paid from 141-72510-399 for the Accounting and HR Software Annual License fee from July 1, 2025, to June 30, 2026 (General Purpose School Fund).

VI.A.17. Approval of the purchase of 11 school licenses for grades K-2 from Generation Genius School Licenses Inc., Sherman Oaks, CA in the amount of $13,043.25 to be paid from 141-71100-449-02117, as submitted.

VI.A.18. Approval of the purchase of the annual replacement and growth textbooks from Tennessee Book La Vergne, Tennessee in the amount of $50.000.00 to be paid from 141-71100-449-02117.

VI.A.19. Approval to purchase ELA and Math iReady and Tool Kit from Curriculum Associates, LLC for 2025-2026 School Year per Buyboard contract #748-24 in the amount of $297,503.65 from Quote #392251.9 and Quote #4200710.1 to be paid from 141-71100-399-02103.

VI.A.20. Approval of the purchase of Pearson: AimswebPlus benchmark and screener assessment platform for the 2025-2026 school year in the amount of $33,750.00to be paid from 141-72130-322-02103.

VI.A.21. Approval to purchase Instructure (Mastery Connect) for student benchmark assessments, per quote Q-400552 in the amount of $164,690.85 to be paid from 141-72210-399-02103 through The Interlocal Purchasing System (TIPS) contract #230105.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Approval to declare Sycamore Elementary School library furniture (5 tables and 39 chairs) surplus property and allow the sale to be conducted by sealed bid.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. CTE - Move funds to pay for Pathway 2 Careers bldg licenses, on-site and virtual training, and financial literacy curriculum

VI.C.2. Adult Education - To redistribute funds for Adult Education ABE Primary

VI.C.3. SPED - To reallocate funds to pay salaries for extended school year for Special Education.

VI.C.4. Food Service - Nutrition annual clean up of line items

VI.C.5. Finance - To budget for Paid Parental Leave payments from the State.

VI.C.6. Finance - To adjust additional funds received from school for payments to employees.

VI.C.7. Finance - To adjust General Purpose budget to account for additional expenditures

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Approval for a $20.00 monthly stipend for personal cell phone usage, per policy 3.3001, use of Cellular Phones, for the School Nutrition Manager at each school, as submitted.

VI.F.2. Approval for a $20.00 Monthly Stipend for cell phone usage for 2025-2026 school year per Policy 3.3001, Use of Cellular Phones to be paid from 141-72220-199. 

VI.F.3. Consider the renewal in the amount of $12,500.00 for the athletic consulting group, A Better Way Athletics, LLC, that provides coaching/sportsmanship support to our Athletic Directors, Coaches, Players and Parents.

VI.F.4. Approval of the renewal of the agreement between Putnam County Board of Education an Enome, inc. (GOALBOOK) San Mateo, CA for Goalbook Toolkit Special Education Partial Department Membership for the 2025-2026 school year in the amount of $47,600.00 to be paid from 141-71200-312.

VI.F.5. Approval of the Putnam County School System to send applicable student progress monitoring, student screener, and benchmark assessment data to the Tennessee Department of Education (per reporting requirements).

VI.F.6. Approval of the data sharing agreement in order for Putnam County Schools and Curriculum Associates to provide iReady Math and Reading student data (including assessment, instruction, demographic, and class scheduling information) to Elevation Education.

VI.F.7. Approval of the data share agreement to send PCSS data to Comprehensive Educational Resources (Mastery View Benchmark Assessments/TCAP Data).

VI.F.8. Approval of the Student Teacher/Intern Partnership Agreement between Vanderbilt University and the Putnam County School System effective 7/1/25-6/30/26 with the option to request renewal for an additional 3 years.

VI.F.9. Approval of the data sharing agreement in order for Putnam County Schools and Flashlight Learning to provide progress monitoring student data (including assessment, instruction, demographic, and class schedule information) to Curriculum Associates: Ellevation.

VI.F.10. Approval of the data sharing process for vendor (Aimsweb) and the Putnam County School System to send applicable student screened data to the Tennessee Department of Education. This data will be used to process 2025-2026 student appeals in relation to the 3rd grade promotion/retention law.

VI.F.11. Approval of the data sharing agreement for Amplify to send required Student Screener data (on behalf of Putnam County School System) to the Tennessee Department of Education

VI.F.12. Approval of the data share process for achievement data and benchmark data....

VI.F.13. Approval of the partnership between the Putnam County School Systems Coordinated School Health Program and Allergy, Asthma and Sinus Center in Cookeville, TN to donate EpiPens for all Putnam County Schools. A training session will be completed in all schools to teach the administration of the EpiPens.

VI.F.14. Approval of both the "Agreement to Administer the School Nutrition Program"  and the "Local Agriculture Products Compliance Plan" for School Year 25-26, due annually for School Nutrition Programs.

VI.F.15. Approval of the initial subscription to Perry Weather for no more than $10,300.00 with an annual subscription fee for no more than $9,100.00. Perry Weather is a weather-safety monitoring and notification service used to monitor real-time data and help make informed decisions about outdoor events.

VI.F.16. Approval of the proposal to increase meal pricing for the 2025-2026 school year. Increases in food/non-food supplies, labor and equipment costs make this proposal necessary. 

VI.F.17. Approval of the fourth and final renewal of the beverage contracts between the Bottling Group, LLC, and Putnam County School System effective July 1, 2025, through June 30, 2026, as submitted.

VI.F.18. Approval to enter into an agreement with Accelerate Education Inc., Anthem, Arizona for online school at-home curriculum for the 2024-2025 school year to be paid from VITAL: 141-71100-399-01501 ($3,900 per student)

VI.F.19. Approval of the CEV Multimedia Services Agreement between CEV Multimedia, LLC - Lubbock, TX, 79404 and the Putnam County School System for professional services, as submitted for the 2025-2026 school year to be paid from General Funds of $48,000.00.

VI.F.20. Approval to enter into a pilot agreement with Magic School AI, 4845 Pearl East Circle Ste 118 PMB, Boulder, CO, for the remainder (until July 1) of the 2025-2026 school year to be paid from VITAL: 141-71100-399-01501 ($39,100 - District Use).

VI.F.21. Approval of the Imagine Learning/Edgenuity Services Agreement between Imagine Learning, Inc. - Scottsdale, Arizona, and Putnam County School System for professional services, as submitted for the 2025-2026 school year to be paid from General Funds in cooperation with the The Interlocal Purchasing System (TIPS) agreement for a total of $103,256.00.

VI.F.22. Approval of the Instructure Services Agreement between Instructure, Inc. - Salt Lake City, Utah, and the Putnam County School System for professional services, as submitted for the 2025-2026 school year to be paid from General Funds in cooperation with the National IPA #R150702 agreement for a total of $31,550.00.

VI.F.23. Approval to enter into an agreement with Liminex, Inc. (Pear Deck), 2030 East Maple Avenue, El Segundo, CA, 90245 for the 2025-2026 school year to be paid from VITAL: 141-71100-399-01501 ($2,067.50 - District Use). 

VI.F.24. Approval to enter into an agreement with Notable, Inc. (Kami), 8605 Santa Monica Blvd., PMB 57387, West Hollywood, CA 90069 for the 2025-2026 school year to be paid from VITAL: 141-71100-399-01501 ($3,600 - District Use).

VI.F.25. Approval of the Services Agreement between SCHMOOP Inc. - Phoenix, Arizona and the Putnam County School System for professional services, as submitted for the 2025-2026 school year to be paid from General Funds for a total of $10,000.00.

VI.F.26. Approval of the WeVideo Inc. Agreement between WeVideo Inc. - Mountain View, California, and Putnam County School System for professional services, as submitted for the 2025-2026 school year to be paid from General Funds for a total of $10,369.34.

VI.F.27. Approval of the Memorandum of Understanding (MOU) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2025-2026 school year to provide counseling, mental health and/or related services to various clients within PCSS.

VI.F.28. Approval of the Memorandum of Agreement (MOA) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2025-2026 school year to conduct Project B.A.S.I.C. which entails various mental health curriculum presentations within the classroom setting at Northeast Elementary School.

VI.F.29. Approval of the Memorandum of Agreement (MOA) between Volunteer Behavioral Health Care System (VBHCS) and Putnam County School System (PCSS) for the 2025-2026 school year to provide the Positive Action prevention program to students in grades fourth through twelve.

VI.F.30. Approval of Classification Charts and Pay Scales for both Hourly and Professional non-certified employees for the 2025-2026 school year.

VI.F.31. Approval of the 2025-2026 Certified Salary Scales, as submitted.

VI.F.32. Approval of the Athletic and Activity Supplement amount and guidelines for the 2025-2026 school year.

VI.F.33. Approval of the Substitute Teachers and Substitute SPED/Pre-K Assistant rates for the 2025-2026 school year.

VI.F.34. Approval of Complaint Managers for the 2025-2026 school year.

VI.F.35. Approval to renew the annual subscription for year 2 of the 3 year agreement (renewable annually with a 60 day cancellation clause of 60 days prior to the next renewal date) for Linewize School Manager (Internet content filter) with Classwize screen monitoring software, per quote 222932 from PCS, Inc., Knoxville, TN, on the TIPS Contract # 230105, in the amount of $51,366.52 to be from: 141-71100-722-01607.

VI.F.36. Approval to renew the annual subscription of the Libib software as a service platform through July 30, 2026, per Sole Source, in the amount of $14,250.00, to be paid from: 141-72310-599 for $8,250.00 and 141-72250-499 for $6,000.00. 

VI.F.37. Approval to renew annual subscription for Gaggle, a K-12 student digital safety platform, from 7/1/25 to 6/30/26, per contract #: Sevier County Schools - Contract 011522SCS from Central Technologies, Inc., Knoxville, TN, per attached quote #026365 in the amount of $69,178.25 to be paid from these accounts in FY25: 141-71100-722-01607 for $58,900.00; 141-72250-336 for $7,600.25; and 141-71100-429-01607 for $2,678.00. 

VI.F.38. Approval for renewal of Platform and Strategies from Curriculum Associates ELLevation per BuyBoard Contract 748-24 and quote Q-50531 in the amount of $31,584.00 per contract where $16,168.75 is paid from 142-72210-399-101, $16,168.75 is paid from 142-72210-599-301.

VI.F.39. Approval to renew Title I Crate from 86 Technologies per BuyBoard contract #759-25 and quote in the amount of Eleven thousand dollars ($12,600.00) to be paid from Consolidated Administration budget line 142-72210-399-011.

VI.F.40. Approval of the purchase of Flashlight Learning for ESL student progress monitoring of ELPA21 standards as mandated by TDOE, per quote Q-06847-1 in the amount of $54,000.00 and paid from 141-71100-399-02103.

VI.F.41. Approval of the Tennessee "Grow Your Own" Partnership and Student Teaching Affiliation Agreement between East Tennessee State University and the Putnam County School System effective July 1, 2025 to June 30th, 2026.

VI.F.42. Approval to enter into a contract with Savvas Learning for Science textbooks, grades 3 through 5 in the amount of $275,953.83 to be paid 50% in FY26 and 50% in FY27 from account 141-71100-499-02117, as submitted.

VI.F.43. Approval of the adoption and purchase of KIDDOM's OpenSciEd Science textbooks for grades 6th-8th from Tennessee Book Company La Vergne, TN, in the amount of $347,408.60 from account 141-71100-449-02117, as submitted.

VI.F.44. Approval of the adoption and purchase of McGraw Hill's Biology and Physical Science textbooks for grades 9th-12th from Tennessee Book Company La Vergne, TN, in the amount of $145,797.02 from account 141-71100-449-02117, as submitted.

VI.F.45. Approval of the adoption and purchase of STEMscopes Chemistry Textbooks for 9th-12th grades from Tennessee Book Company La Vergne, TN, in the amount of $30,694.60 to be paid from 141-71100-449-02117, as submitted.

VI.F.46. Approval of the adoption of Tennessee Science Studies Weekly grades K-2 science curriculum with no plans of purchase.

VI.F.47. Approval for Sycamore Elementary to partner with LifeWise Academy for parent-approved student release.

VI.F.48. Approval to renew Houghton Mifflin Harcourt (HMH) Read180 and Math 180 Flex for the 2025-2026 school year. The price of renewal is $218,928.13 to be paid from 141-71100-399-02103.

VII. Policy

VII.A. Policy for Use of Personal Communication Devices and Electronic Devices (6.312), final reading.

VIII. Discussion/Presentation

VIII.A. Approval of the school calendar cycle 2026-2027, 2027-2028, and 2028-2029.

VIII.B. Building Projects

VIII.B.1. Avery Trace Middle School Softball Field Project

VIII.B.2. Update from Energy Systems Group regarding the Putnam County School System Early Learning Academy 

VIII.B.2.a. Energy Systems Group - Putnam County School System Early Learning Academy Renovation Project Action Items

VIII.B.2.a.1. Approval to pay Energy Systems Group in the amount of $337,729.12 and First National Bank of Tennessee (retainage) in the amount of $17,775.22 for pay application #7 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

VIII.B.2.a.2. Approval of Change Order #001 to the Early Learning Center refurbishment contract with Energy Systems Group to increase the contract in the amount of $160,282.00 for the replacement of floor tile.

VIII.C. 141 General Purpose School Budget Draft #3

VIII.D. Cell phone storage device options, Yondr pouch, and NuGerm case.

IX. Adjournment