January 2, 2025 at 5:00 PM - Putnam County Board Meeting

I. Meeting Called to Order

II. Approval of Agenda

III. Announcements

III.A. Six students at Cookeville High School scored a perfect 36 on the ACT. Their names are as follows:

• Trace Anderson 
• Jonathan Hill
• Peter Goodman
• Brayden Gallagher 
• Samuel Canfield
• Katherine Smith

III.B. Director's Personnel Report 

IV. Approval of Minutes

IV.A. Minutes of the Regular December Board Meeting - December 5, 2024, @ 5:00 PM

V. Public Comment

VI. Approval of Consent Agenda

VI.A. Payments/Purchases

VI.A.1. Approval of the purchase of one College and Career Ready Lab for Algood Middle School from vendor Paxton/Patterson LLC, Alsip, IL, in the amount of $131,995.66 to be paid by Innovative School Models grant funds. Paxton/Patterson is a Buy Board vendor #849, contract #653-21.

VI.A.2. Approval to pay the $5,000.00 option to the City of Cookeville for the 92.54 acres of land off of Highway 111 known as the Trinity Property. Note: the option is $5,000.00 per year for 6 years; this payment is year 3 of 6. The purchase price of the property for Putnam County, if executed, would be $2,783,418.00 plus accrued interest.

VI.B. Bids/Quotes/Sealed Bids/RFPs

VI.B.1. Permission to bid with the Upper Cumberland USDA Foods Processing Group for SY2025-2026 with the ability to request renewal for four additional years.

VI.C. Budget Amendments/Line Item Transfers

VI.C.1. General Purpose School Budget Amendments - Fund 141

VI.C.1.a. Special Education - To adjust budget to allocation awarded to PCS for highcost SWD's

VI.C.1.b. Future Ready - Amend budget to better align with expenditures 

VI.C.1.c. Human Resources - To budget for Employee Picnic Grant received from UTrust

VI.D. Approval of Out-of-County and Overnight Trip Reports

VI.E. Approval of Grant Report

VI.F. Other

VI.F.1. Permission to begin the naming process of the Pre-K center in the old Park View School in accordance with Board Policy 3.210, and to name Allison Painter as Committee Chair.

VI.F.2. Approval of the contract submitted by Richard C Rinks and Associates for the design of bid documents to replace the roof at the former Frontier building in the amount of $10,000.00 to be paid for from 141-72620-599.

VI.F.3. Acceptance of a 2007 Ford box truck (VIN number 1FDXE45S17DB24083) as a donation of the Putnam County School System for the use of the PEP Foundation.

VI.F.4. Approval of the surety bond for Corby King in the amount of $100,000.00 for the term beginning January 22, 2025 and ending on January 22, 2026.

VI.F.5. Approval of the yearly MOU for the TDOE School Climate Survey with the attached survey. The survey will be delivered both in person and via ParentSquare. 

VI.F.6. Approval to renew GetHelp/IT asset management bundled package subscription from Frontline Education, per attached Quote# Q-196313 based on the OMNIA (NCPA) - Contract #01-102, in the amount of $15,000.00 to be paid from: 141-71100-722-01607.

VI.F.7. Approval to enter into a contract with Lauren Metts for architectural services for the CHS Softball Hitting Facility.

VI.F.8. Approval of the renewal of the Services Agreement between the Putnam County Board of Education and the Tennessee School Boards Association (TSBA).

VII. Policy

VIII. Discussion/Presentation

VIII.A. Building Projects

VIII.A.1. Park View School Update

VIII.A.1.a. Park View School Action Items

VIII.A.2. Avery Trace Middle School Softball Field Project

VIII.A.2.a. Avery Trace Middle School Softball Field Action Items

VIII.A.2.a.1. Consider approval of Change Order #2 to the ATMS Athletic Fields contract with King Construction Group, Inc. to decrease the contract in the amount of $3,500.00.

VIII.A.3. Existing Park View Elementary School Update

VIII.A.3.a. Existing Park View Elementary School Project Action Items

VIII.A.4. Update from Energy Systems Group regarding the existing Park View School renovation

VIII.A.4.a. Energy Systems Group - Existing Park View School Renovation Project Action Items

VIII.A.4.a.1. Approval to enter into a Retainage Agreement with First National Bank of Tennessee and Energy Systems Group to establish an interest-bearing account at a financial institution to house the retainage funds related to the Parkview Elementary School renovation project per State of Tennessee requirements.

VIII.A.4.a.2. Approval to pay Energy Systems Group in the amount of $2,006,370.15 and First National Bank of Tennessee (retainage) in the amount of $105,598.43 for pay application #1 related to the Parkview Elementary School renovation project to be paid from the Putnam County Bond Issue.

IX. Adjournment